expoweb/handbook/paperwork.html

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<title>CUCC Expo: Administration and insurance</title>
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<h2 id="tophead">CUCC Expedition Handbook</h2>

<h1>What you need to do to join Expo</h1>

<h3><a href="#permission">Permission</a></h3>
<h3><a href="#insurance">Insurance</a></h3>
<h3><a href="#medical">Medical Form</a></h3>
<h3><a href="#nok">Next of Kin record</a></h3>

<h2 id="permission">Permission</h2>
<p>You have to be <em>individually</em> invited to come on the 
CUCC (Cambridge University Caving Club) Expo. You cannot just turn up 
and assume that you can join in. This is important as our relationship 
with the local caving club - whose permission we have to apply for every year - 
depends on this. Get in touch with CUCC at <a href="https://camcaving.uk/">camcaving.uk</a>. 

<p>Your permission to attend must be explicitly confirmed in writing by the expedition leader before the expo starts.
<p>We have to know when you are arriving and when you are leaving 
so that we can ensure we don't have too many or too few people at any one time for 
(a) the food we buy in advance, (b) the transport up and down the mountain, (c) rigging top camp, cairned routes and caves at the beginning of expo,
(d) derigging caves, bringing gear down from the mountain and storing equipment at the end of expo, and 
(e) bed space at base and our bivvy camps, (f) the water supply at top camp.

<h3>Deposit and Bank of Expo</h3>
<p>You must have an account opened with the online <a href="bankofexpo.html">Bank of Expo</a> before you arrive on expedition. 
This is done by paying your deposit to the expo bank account. 
Your online username and password  for <a href="bankofexpo.html">Bank of Expo</a> will be emailed to you when your deposit
has been received by the expo treasurer. The amount of the deposit depends on the number of weeks you will be attending. 
<p>If you are late paying the deposit you may need to pay your entire expected cost, not just the deposit, before you can attend. 
The expo treasurer will tell you what is required.

<h2 id="insurance">Insurance</h2>
<p>A <b><font style="color:red">very strong suggestion</font></b> for expoers is that everyone gets insurance in case of a rescue; this can be ruinously expensive 
(running to millions of euros for multi-day rescues!) and so  you <b><font style="color:red">almost certainly need to get cover</font></b> for this. 
<p>
In the past, <a href="https://www.snowcard.co.uk/adventure-travel-insurance">Snowcard</a> 
has been the most popular option but feel free to find something else 
if it seems more reasonable but make sure it covers what you need: expedition potholing with ropes in 
unexplored caves, helicopter rescue, repatriation to the UK, 
adequate reimbursement of costs incurred in coping with accident (clothing cut off a broken leg, for example). 
The policy option you need (in 2018 - check for the current year!) for Snowcard is 
<a href="https://www.snowcard.co.uk/activity-levels/max-adventure">"Max Adventure"</a> 
which covered "original cave exploration in an area which has "organised local cave rescue". This does not seem to be available in 2019. 
Snowcard insurance is not available for people who are not &quot;normally resident&quot; in the UK. The BCA also has cave rescue insurance (which covers many other non-caving activities) for similar rates as Snowcard. It is very difficult to find out whether other, general travel insurance policies actually covers expedition caving. Some have complete exclusions for, say "potholing and climbing which normally requires guides or ropes", some are less explicit.
</em>
</div>

<h2 id="medical">Medical Form</h2>
<p>At the start of expo we have asked people to fill in an anonymous form 
for their health and medical details that will be kept secure in the potato hut and at top camp and will only accessed 
in the case of an emergency.
<p>
If anybody has any suggestions for updates to this form or other things apart from basic medical 
details, history and requirements (and your insurance details) please suggest this by emailing the expo list 
(having first asked a 2018 expo member to show your the previous email correspondance on this matter).

<h2 id="nok">Next of Kin record</h2>
<p>Please write the contact details of your next of kin above your name (you have your own page for "Money owed to...") in <a href="bierbook.html">the Bier Book</a> 
at base camp as soon as you arrive.
<p>This is in addition to listing your next of kin in your medical record which you will have submitted in advance of expo. 
This duplication is for safety and in case your <em>contactable</em> next of kin has changed address or phone number between you submitting your medical form and you arriving at expo.
<h2 id="pn">Your mobile phone number and email</h2>
<p>You will include your mobile phone number and email address in your medical record, and you will also write them into your page of the Bier Book on arrival at expo.
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More broken link fixing. Austrian authorities have been on a web-rewriting binge. 2019-12-23 15:36:05 +00:00			`<!DOCTYPE html>`
Added insurance requirement stuff 2018-07-13 21:40:05 +01:00			`<html>`
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More broken link fixing. Austrian authorities have been on a web-rewriting binge. 2019-12-23 15:36:05 +00:00			`<meta http-equiv="Content-Type" content="text/html; charset=utf-8" />`
Added insurance requirement stuff 2018-07-13 21:40:05 +01:00			`<title>CUCC Expo: Administration and insurance</title>`
make ../css local to /css/ absolute 2024-02-08 18:34:01 +00:00			`<link rel="stylesheet" type="text/css" href=/css/main2.css />`
Added insurance requirement stuff 2018-07-13 21:40:05 +01:00			`</head>`
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			`<h2 id="tophead">CUCC Expedition Handbook</h2>`

			`<h1>What you need to do to join Expo</h1>`

Base camp operations guide 2018-07-28 00:53:34 +01:00			`<h3><a href="#permission">Permission</a></h3>`
More How Do I and more info 2018-07-16 18:20:18 +01:00			`<h3><a href="#insurance">Insurance</a></h3>`
			`<h3><a href="#medical">Medical Form</a></h3>`
			`<h3><a href="#nok">Next of Kin record</a></h3>`
Added insurance requirement stuff 2018-07-13 21:40:05 +01:00
Base camp operations guide 2018-07-28 00:53:34 +01:00			`<h2 id="permission">Permission</h2>`
			`<p>You have to be <em>individually</em> invited to come on the`
more pictures 2018-07-28 16:23:06 +01:00			`CUCC (Cambridge University Caving Club) Expo. You cannot just turn up`
Base camp operations guide 2018-07-28 00:53:34 +01:00			`and assume that you can join in. This is important as our relationship`
			`with the local caving club - whose permission we have to apply for every year -`
More broken link fixing. Austrian authorities have been on a web-rewriting binge. 2019-12-23 15:36:05 +00:00			`depends on this. Get in touch with CUCC at <a href="https://camcaving.uk/">camcaving.uk</a>.`
more pictures 2018-07-28 16:23:06 +01:00
Tidy up this section - online edit of handbook/paperwork.html 2022-07-22 23:38:23 +01:00			`<p>Your permission to attend must be explicitly confirmed in writing by the expedition leader before the expo starts.`
Base camp operations guide 2018-07-28 00:53:34 +01:00			`<p>We have to know when you are arriving and when you are leaving`
late deposit penalty payment, the entire amount 2018-07-28 01:41:19 +01:00			`so that we can ensure we don't have too many or too few people at any one time for`
			`(a) the food we buy in advance, (b) the transport up and down the mountain, (c) rigging top camp, cairned routes and caves at the beginning of expo,`
			`(d) derigging caves, bringing gear down from the mountain and storing equipment at the end of expo, and`
			`(e) bed space at base and our bivvy camps, (f) the water supply at top camp.`

			`<h3>Deposit and Bank of Expo</h3>`
			`<p>You must have an account opened with the online <a href="bankofexpo.html">Bank of Expo</a> before you arrive on expedition.`
			`This is done by paying your deposit to the expo bank account.`
			`Your online username and password for <a href="bankofexpo.html">Bank of Expo</a> will be emailed to you when your deposit`
			`has been received by the expo treasurer. The amount of the deposit depends on the number of weeks you will be attending.`
			`<p>If you are late paying the deposit you may need to pay your entire expected cost, not just the deposit, before you can attend.`
			`The expo treasurer will tell you what is required.`
Base camp operations guide 2018-07-28 00:53:34 +01:00
More How Do I and more info 2018-07-16 18:20:18 +01:00			`<h2 id="insurance">Insurance</h2>`
Battery charging - draft update 2018-07-27 22:12:45 +01:00			`<p>A <b><font style="color:red">very strong suggestion</font></b> for expoers is that everyone gets insurance in case of a rescue; this can be ruinously expensive`
			`(running to millions of euros for multi-day rescues!) and so you <b><font style="color:red">almost certainly need to get cover</font></b> for this.`
Added insurance requirement stuff 2018-07-13 21:40:05 +01:00			`<p>`
			`In the past, <a href="https://www.snowcard.co.uk/adventure-travel-insurance">Snowcard</a>`
			`has been the most popular option but feel free to find something else`
more pictures 2018-07-28 16:23:06 +01:00			`if it seems more reasonable but make sure it covers what you need: expedition potholing with ropes in`
			`unexplored caves, helicopter rescue, repatriation to the UK,`
			`adequate reimbursement of costs incurred in coping with accident (clothing cut off a broken leg, for example).`
Snowcard update 2019-07-08 18:06:21 +01:00			`The policy option you need (in 2018 - check for the current year!) for Snowcard is`
More How Do I and more info 2018-07-16 18:20:18 +01:00			`<a href="https://www.snowcard.co.uk/activity-levels/max-adventure">"Max Adventure"</a>`
Tidy up this section - online edit of handbook/paperwork.html 2022-07-22 23:38:23 +01:00			`which covered "original cave exploration in an area which has "organised local cave rescue". This does not seem to be available in 2019.`
			`Snowcard insurance is not available for people who are not "normally resident" in the UK. The BCA also has cave rescue insurance (which covers many other non-caving activities) for similar rates as Snowcard. It is very difficult to find out whether other, general travel insurance policies actually covers expedition caving. Some have complete exclusions for, say "potholing and climbing which normally requires guides or ropes", some are less explicit.`
Battery charging - draft update 2018-07-27 22:12:45 +01:00			`</em>`
more pictures 2018-07-28 16:23:06 +01:00			`</div>`
Battery charging - draft update 2018-07-27 22:12:45 +01:00
More How Do I and more info 2018-07-16 18:20:18 +01:00			`<h2 id="medical">Medical Form</h2>`
Added insurance requirement stuff 2018-07-13 21:40:05 +01:00			`<p>At the start of expo we have asked people to fill in an anonymous form`
more pictures 2018-07-28 16:23:06 +01:00			`for their health and medical details that will be kept secure in the potato hut and at top camp and will only accessed`
Added insurance requirement stuff 2018-07-13 21:40:05 +01:00			`in the case of an emergency.`
			`<p>`
			`If anybody has any suggestions for updates to this form or other things apart from basic medical`
more pictures 2018-07-28 16:23:06 +01:00			`details, history and requirements (and your insurance details) please suggest this by emailing the expo list`
			`(having first asked a 2018 expo member to show your the previous email correspondance on this matter).`
Added insurance requirement stuff 2018-07-13 21:40:05 +01:00
More How Do I and more info 2018-07-16 18:20:18 +01:00			`<h2 id="nok">Next of Kin record</h2>`
Battery charging - draft update 2018-07-27 22:12:45 +01:00			`<p>Please write the contact details of your next of kin above your name (you have your own page for "Money owed to...") in <a href="bierbook.html">the Bier Book</a>`
More How Do I and more info 2018-07-16 18:20:18 +01:00			`at base camp as soon as you arrive.`
			`<p>This is in addition to listing your next of kin in your medical record which you will have submitted in advance of expo.`
			`This duplication is for safety and in case your <em>contactable</em> next of kin has changed address or phone number between you submitting your medical form and you arriving at expo.`
late deposit penalty payment, the entire amount 2018-07-28 01:41:19 +01:00			`<h2 id="pn">Your mobile phone number and email</h2>`
			`<p>You will include your mobile phone number and email address in your medical record, and you will also write them into your page of the Bier Book on arrival at expo.`
Remove suggestion that cave insurance for Expo can be gained by joining the VHO. Becka feels strongly that we should not rely on the Austrian cave insurance. One major claim by an Expo caver could permanently and hugely raise the insurance levels for all Austrian cavers because at the moment their insurance charges must be unrealistically low - online edit of handbook/paperwork.html 2022-07-22 23:35:38 +01:00			`<hr /></body>`
Added insurance requirement stuff 2018-07-13 21:40:05 +01:00			`</html>`