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< title > CUCC Expedition Handbook: Programmers manual< / title >
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< h2 id = "tophead" > CUCC Expedition Handbook - Online systems< / h2 >
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< h1 > New Expo Maintenance - Creating a New Year< / h1 >
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< h2 > < a id = "manual" > Creating a New Year in the Expo online systems< / a > < / h2 >
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< li > This page < i > is a checklist for programmers< / i > who are configuring the systems for next year's expo .
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< h3 > Adding a new year in the Expo online systems< / h3 >
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< p > There is no script to do this (yet). In the list below everything in expofiles is done by directly
overwriting what is on the server. Changes to < var > :expoweb:< / var > and < var > :troggle:< / var > must be done using the version control
system as these are < a href = "../computing/repos.html" > repositories< / a > .
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< p > [Many website pages generated by troggle will fail for the new year you are creating until you do the folk-update process
to create a new year column (see below). ]
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< h4 > Well before Expo as these pages are used in planning< / h4 >
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< ul >
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< li > Create a new < var > expoweb< / var > website folder e.g. /2022/ in
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< li > expoweb/years/
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< li > edit < var > expoweb/index.htm< / var > - edit the title and make it link to e.g. < var > expoweb/years/2022/< / var >
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< li > edit < var > troggle/templates/base.html< / var > - change the title and add a link to this year's expo
< li > copy the contents of the previous year's < var > expoweb/years/< / var > folder, e.g. /2016/ to /2017/ and edit all the files therein. You should start with at least an index.html and a mission.html
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< li > edit < var > expoweb/folk/folk.csv< / var > - see below - just to add a column for the coming year. Until that year column exists, the online system will be unaware that there is an expedition that year.
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< h4 > Whenever you like before Expo< / h4 >
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< li > Create new subfolders e.g. /2022/ in < var > expofiles/< / var > , in each of
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< li > expofiles/writeups/
< li > expofiles/photos/
< li > expofiles/gpslogs/
< li > expofiles/surveyscans/
< li > expofiles/accounts/ - optional. Used for archiving after expo.
< li > expofiles/videos/ - optional. We don't do this much.
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< li > copy < var > wallets.py< / var > from the previous year's folder in < var > expofiles/surveyscans/< / var > into the current year
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< li > create 50 folders in the new surveyscans year folder e.g. in < var > expofiles/surveyscans/2022/< / var > of the form /2022#01/, /2022#02/ etc.
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< li > Test that the bierbook and seshbook LaTeX scripts < var > expoweb/documents/bierbook< / var > work on your machine< / li >
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< / ul >
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< h4 > A week or so before Expo< / h4 >
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< li > create initial versions of the bierbook and the seshbook in < var > expoweb/documents/bierbook< / var >
(the final copies after expo will be scanned and put in
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e.g. < var > expofiles/writeups/2022/< / var > along with the scanned logbook). These need an updated < var > names.txt< var > file of expoers.
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< li > update the gear tape colours for the expected expoers in < a href = "../geartape.html" > < var > /expoweb/handbook/geartape.html< / a > < / li >
< li > edit < var > expoweb/folk/folk.csv< / var > - see below - to add people. Until a name is recorded in the Folk file that person will not be recognised within the online system as a cave surveyor or logbook entry writer.
< li > Create the Bank of Expo < a href = "../bankofexpo.html" > < var > boe< / var > < / a > for the expected attendees.
This is done directly in an < var > ssh< / var > terminal session on the server.
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< / ul >
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< p > Edit < var > expoweb/folk/folk.csv< / var > according to the instructions in the < a href = "folkupdate.html" > Folk Update process< / a > .
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< / p >
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Return to the main < a href = "manual.html" > online systems manual< / a > .
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