expoweb/handbook/computing/newyear.html

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<h2 id="tophead">CUCC Expedition Handbook - Online systems</h2>
<h1>Expo Data Maintenance - Creating a New Year</h1>

<h2><a id="manual">Creating a New Year in the Expo online systems</a></h2>

<ul>

<li>This page <i>is a checklist for programmers</i> who are configuring the systems for next year's expo .
</ul>

<h3>Adding a new year in the Expo online systems</h3>

<p>There is no script to do this (yet). In the list below everything in expofiles is done by directly 
overwriting what is on the server. Changes to <var>:expoweb:</var> and <var>:troggle:</var> must be done using the version control 
system as these are <a href="../computing/repos.html">repositories</a>.
    <h4>Well before Expo as these pages are used in planning</h4>
<ul>
<li>Create a new <var>expoweb</var> website folder e.g. /2021/ in 
<ul>
<li>expoweb/years/
</ul>

<li>edit <var>expoweb/index.htm</var> - edit the title and make it link to e.g. <var>expoweb/years/2021/</var>
<li>edit <var>troggle/templates/base.html</var> - change the title and add a link to this year's expo
<li>copy the contents of the previous year's <var>expoweb/years/</var> folder, e.g. /2016/ to /2017/ and edit all the files therein. You should start with at least an index.html and a mission.html
<li>edit <var>expoweb/folk/folk.csv</var> - see below - to add a column for the coming year. Until that year column exists, the online system will be unaware that there is an expedition that year.
</ul>

<h4>Whenever you like before Expo</h4>
<ul>
    <li>Create new subfolders e.g. /2021/ in <var>expofiles/</var>, in each of
        <ul>
        <li>expofiles/writeups/
        <li>expofiles/photos/
        <li>expofiles/gpslogs/
        <li>expofiles/surveyscans/
        <li>expofiles/accounts/ - optional. Used for archiving after expo.
        <li>expofiles/videos/ - optional. We don't do this much.
        </ul>
    <li>copy <var>wallets.py</var> from the previous year's folder in <var>expofiles/surveyscans/</var> into the current year
        <li>create 50 folders in the new surveyscans year folder e.g. in <var>expofiles/surveyscans/2021/</var> of the form /2021#01/, /2021#02/ etc.
    <li>Test that the bierbook and seshbook LaTeX scripts <var>expoweb/documents/bierbook</var> work on your machine</li>
</ul>

<h4>A week or so before Expo</h4>
<ul>
     <li>create initial versions of the bierbook and the seshbook in <var>expoweb/documents/bierbook</var> 
     (the final copies after expo will be scanned and put in 
     e.g. <var>expofiles/writeups/2021/</var> along with the scanned logbook). These need an updated <var>names.txt<var> file of expoers.
    <li>update the gear tape colours for the expected expoers in <a href="../geartape.html"><var>/expoweb/handbook/geartape.html</a> </li>
    <li>edit <var>expoweb/folk/folk.csv</var> - see below - to add people. Until a name is recorded in the Folk file that person will not be recognised within the online system as a cave surveyor or logbook entry writer.
    <li>Create the Bank of Expo <a href="../bankofexpo.html"><var>boe</var></a> for the expected attendees. 
    This is done directly in an <var>ssh</var> terminal session on the server.

</ul>
<p>Edit <var>expoweb/folk/folk.csv</var> according to the instructions in the <a href="folkupdate.html">Folk Update process</a>.
</p>

Return to the main <a href="manual.html">online systems manual</a>.

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Extracted the bit about creating a new year in the online systems into a separate file 2019-12-29 00:36:42 +00:00			`<!DOCTYPE html>`
			`<html>`
			`<head>`
			`<meta http-equiv="Content-Type" content="text/html; charset=utf-8" />`
			`<title>CUCC Expedition Handbook: Programmers manual</title>`
			`<link rel="stylesheet" type="text/css" href="../../css/main2.css" />`
			`</head>`
			`<body>`
			`<h2 id="tophead">CUCC Expedition Handbook - Online systems</h2>`
			`<h1>Expo Data Maintenance - Creating a New Year</h1>`

			`<h2><a id="manual">Creating a New Year in the Expo online systems</a></h2>`

			`<ul>`

			`<li>This page <i>is a checklist for programmers</i> who are configuring the systems for next year's expo .`
			`</ul>`

			`<h3>Adding a new year in the Expo online systems</h3>`

Creating Expo 2021 and documenting annual updates 2021-02-05 20:08:22 +00:00			`<p>There is no script to do this (yet). In the list below everything in expofiles is done by directly`
			`overwriting what is on the server. Changes to <var>:expoweb:</var> and <var>:troggle:</var> must be done using the version control`
			`system as these are <a href="../computing/repos.html">repositories</a>.`
Preparing for 2021 Expo, deleting 2020 expo 2021-02-05 13:07:47 +00:00			`<h4>Well before Expo as these pages are used in planning</h4>`
Extracted the bit about creating a new year in the online systems into a separate file 2019-12-29 00:36:42 +00:00			`<ul>`
Creating Expo 2021 and documenting annual updates 2021-02-05 20:08:22 +00:00			`<li>Create a new <var>expoweb</var> website folder e.g. /2021/ in`
Extracted the bit about creating a new year in the online systems into a separate file 2019-12-29 00:36:42 +00:00			`<ul>`
			`<li>expoweb/years/`
Preparing for 2021 Expo, deleting 2020 expo 2021-02-05 13:07:47 +00:00			`</ul>`

Creating Expo 2021 and documenting annual updates 2021-02-05 20:08:22 +00:00			`<li>edit <var>expoweb/index.htm</var> - edit the title and make it link to e.g. <var>expoweb/years/2021/</var>`
			`<li>edit <var>troggle/templates/base.html</var> - change the title and add a link to this year's expo`
			`<li>copy the contents of the previous year's <var>expoweb/years/</var> folder, e.g. /2016/ to /2017/ and edit all the files therein. You should start with at least an index.html and a mission.html`
			`<li>edit <var>expoweb/folk/folk.csv</var> - see below - to add a column for the coming year. Until that year column exists, the online system will be unaware that there is an expedition that year.`
Preparing for 2021 Expo, deleting 2020 expo 2021-02-05 13:07:47 +00:00			`</ul>`

			`<h4>Whenever you like before Expo</h4>`
			`<ul>`
Creating Expo 2021 and documenting annual updates 2021-02-05 20:08:22 +00:00			`<li>Create new subfolders e.g. /2021/ in <var>expofiles/</var>, in each of`
			`<ul>`
			`<li>expofiles/writeups/`
			`<li>expofiles/photos/`
			`<li>expofiles/gpslogs/`
			`<li>expofiles/surveyscans/`
			`<li>expofiles/accounts/ - optional. Used for archiving after expo.`
			`<li>expofiles/videos/ - optional. We don't do this much.`
			`</ul>`
			`<li>copy <var>wallets.py</var> from the previous year's folder in <var>expofiles/surveyscans/</var> into the current year`
			`<li>create 50 folders in the new surveyscans year folder e.g. in <var>expofiles/surveyscans/2021/</var> of the form /2021#01/, /2021#02/ etc.`
			`<li>Test that the bierbook and seshbook LaTeX scripts <var>expoweb/documents/bierbook</var> work on your machine</li>`
Extracted the bit about creating a new year in the online systems into a separate file 2019-12-29 00:36:42 +00:00			`</ul>`
Preparing for 2021 Expo, deleting 2020 expo 2021-02-05 13:07:47 +00:00
			`<h4>A week or so before Expo</h4>`
			`<ul>`
Creating Expo 2021 and documenting annual updates 2021-02-05 20:08:22 +00:00			`<li>create initial versions of the bierbook and the seshbook in <var>expoweb/documents/bierbook</var>`
			`(the final copies after expo will be scanned and put in`
			`e.g. <var>expofiles/writeups/2021/</var> along with the scanned logbook). These need an updated <var>names.txt<var> file of expoers.`
			`<li>update the gear tape colours for the expected expoers in <a href="../geartape.html"><var>/expoweb/handbook/geartape.html</a> </li>`
			`<li>edit <var>expoweb/folk/folk.csv</var> - see below - to add people. Until a name is recorded in the Folk file that person will not be recognised within the online system as a cave surveyor or logbook entry writer.`
			`<li>Create the Bank of Expo <a href="../bankofexpo.html"><var>boe</var></a> for the expected attendees.`
			`This is done directly in an <var>ssh</var> terminal session on the server.`
Preparing for 2021 Expo, deleting 2020 expo 2021-02-05 13:07:47 +00:00
Extracted the bit about creating a new year in the online systems into a separate file 2019-12-29 00:36:42 +00:00			`</ul>`
Creating Expo 2021 and documenting annual updates 2021-02-05 20:08:22 +00:00			`<p>Edit <var>expoweb/folk/folk.csv</var> according to the instructions in the <a href="folkupdate.html">Folk Update process</a>.`
Documenting how to add a new year and new people in folk.csv and test that it works by running the databaseRest.py people command 2020-02-21 00:23:59 +00:00			`</p>`
Extracted the bit about creating a new year in the online systems into a separate file 2019-12-29 00:36:42 +00:00
Moving online systems overview and computing manual pages 2020-04-09 19:13:18 +01:00			`Return to the main <a href="manual.html">online systems manual</a>.`
Extracted the bit about creating a new year in the online systems into a separate file 2019-12-29 00:36:42 +00:00
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