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Preparing for 2021 Expo, deleting 2020 expo

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Philip Sargent
2021-02-05 13:07:47 +00:00
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handbook/computing/newyear.html
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<h3>Adding a new year in the Expo online systems</h3>
<p>There is no script to do this (yet). In the list below everything in expofiles is done by directly overwriting what is on the server. Changes to expoweb and troggle must be done using the version control system as these are <a href="../computing/repos.html">repositories</a>.
<h4>Well before Expo as these pages are used in planning</h4>
<ul>
<li>Create a new folder e.g. /2020/ in each of
<li>Create a new folder e.g. /2021/ in each of
<ul>
<li>expoweb/years/
<li>expoweb/accounts/
<li>expofiles/videos/ - optional. We don't do this much.
<li>expofiles/writeups/
<li>expofiles/photos/
<li>expofiles/gpslogs/
<li>expofiles/surveyscans/
<li>expofiles/accounts/ - optional. Used for archiving after expo.
<li>expofiles/videos/ - optional. We don't do this much.
</ul>
<li>copy wallets.py from the previous year's folder in expofiles/surveyscans/ into the current year
<li>create 50 folders in the new surveyscans year folder e.g. in expofiles/surveyscans/2020/ of the form /2020#01/, /2020#02/ etc.
<li>edit /expoweb/index.htm - edit the title and make it link to e.g. expoweb/years/2020/
<li>edit expoweb/folk/folk.csv - see below
<li>edit troggle/templates/base.html - change the title and adda link to this year's expo
<li>create initial versions of the bierbook and the seshbook in expoweb/documents/bierbook (the final copies after expo will be scanned and put in e.g. expofiles/writeups/2020/ along with the scanned logbook).
<li>copy the contents of the previous year's expoweb/years/ folder, e.g. /2019/ to 2020/ and edit all the files therein. You should start with at least an index.html and a mission.html
<li>edit /expoweb/index.htm - edit the title and make it link to e.g. expoweb/years/2021/
<li>edit troggle/templates/base.html - change the title and add a link to this year's expo
<li>copy the contents of the previous year's expoweb/years/ folder, e.g. /2016/ to /2017/ and edit all the files therein. You should start with at least an index.html and a mission.html
</ul>
<h4>Whenever you like before Expo</h4>
<ul>
<li>copy wallets.py from the previous year's folder in expofiles/surveyscans/ into the current year
<li>create 50 folders in the new surveyscans year folder e.g. in expofiles/surveyscans/2021/ of the form /2021#01/, /2021#02/ etc.
<li>Test that the bierbook and seshbook LaTeX scripts expoweb/documents/bierbook work on your machine</li>
</ul>
<h4>A week or so before Expo</h4>
<ul>
<li>create initial versions of the bierbook and the seshbook in expoweb/documents/bierbook (the final copies after expo will be scanned and put in e.g. expofiles/writeups/2021/ along with the scanned logbook). These need an updated names.txt file of expoers.
<li>update the gear tape colours for the expected expoers in <a href="../geartape.html">/expoweb/handbook/geartape.html</a> </li>
<li>edit expoweb/folk/folk.csv - see below
</ul>
<p>Edit folk/folk.csv according to the instructions in the <a href="folkupdate.html">Folk Update process</a>
</p>