Bier book documented

2024-11-22 07:11:55 +00:00 · 2018-07-27 17:05:43 +02:00 · 2018-07-27 17:05:43 +02:00 · 8fdf9b15ba
commit 8fdf9b15ba
parent df8d63ab17
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--- a/handbook/bankofexpo.html
+++ b/handbook/bankofexpo.html
@ -10,7 +10,8 @@
 <p>This is not really a bank.
 <p>This is an online system which does accounting. It keeps records of how expenses are allocated and who has paid what. You will be issued with an online username and password to access it when you pay your Expo deposit. Your transactions are not private: all transactions on all accounts are visible to any logged-on user.
 <p><em>Please be respectful of this website as you'll find you can edit transactions that others have listed. This is to allow people to collaboratively add their combined expenses with all the complications that cavers bring to anything. However, it could be abused. Please don't. The admins can see records of who changed what and when. </em>
-<p>BoC was originally designed for expedition use, where expenses are distributed by number of nights/car-passengers/beers. Being online helps accounting transparency, allows real-time review of creditors/debtors, and, if input permissions are devolved, reduces the burden on the treasurer. Due to its expedition origins it correctly handles exchange rates changing over time.
+<p>BoC was originally designed for <b>expedition use</b>, where expenses are distributed by number of nights/car-passengers/beers. Being online helps accounting transparency, allows real-time review of creditors/debtors, and, if input permissions are devolved, reduces the burden on the treasurer. Due to its expedition origins it correctly handles exchange rates changing over time.
+<p>Please read how these expenses records are also kept manually on paper in the <a href="bierbook.html">Bier and Sesh books</a> in the potato hut.
 <p>The 2018 Bank of Expo is hosted at <a href="http://expo.survex.com/boe">expo.survex.com/boe</a>.
 <p>Bank of Expo (and the same software running as Bank of CUCC for ordinary caving trips) was written by Stuart Bennett in Cambridge. He says:
 <p>
--- a/handbook/bierbook.html
+++ b/handbook/bierbook.html
@ -5,12 +5,49 @@
 <link rel="stylesheet" type="text/css" href="../css/main2.css" />
 </head>
 <body>
-<h2 id="tophead">CUCC Expedition Handbook</h2>
-<h1>Placeholder</h1>
-<p>This is not the page you are looking for.
-<p>This will be replaced with the information you want as soon as someone gets around to writing it. Why not find out how to do this yourself ?
+<h2 id="ear taken back to Cambridge at the end of expotophead">CUCC Expedition Handbook</h2>
+<h1>The Bier Book</h1>
+<h2>Basecamp essential records</h2>
+<p>Many essential records at base camp are recorded in the "Bier Book" and the "Sesh Book".
+<h3>The Bier Book</h3>
+<a href="i/bierbook.jpg">
+<img src="t/tbierbook.jpg" alt="Beer book" hspace=10px  border=1 align="right" />
+</a>
+This is used to record vital information:
+<ul>
+<li>Emergency contact details for next of kin
+<li>Emergency insurance details for each expoer and EHIC number.
+<li>Money owed to each expoer for communal expenses
+<li>Toll road (panoramastrasse) information for cars permitted up the mountain
+<li>Nights camping at at base camp
+<li>Nights camping at top camp and at underground camp
+<li>Hours spent underground
+</ul>


+<p>
+<a href="i/bierentries.jpg"><img src="t/tbierentries.jpg" alt="Beer record" hspace=10px border=1 align="right" /></a>The record of the number of beers (and other drinks) that each person drinks from the common store in the potato hut looks like this. This is used when the treasurer does the final accounts reckoning after the end of expo.
+<br>
+
+<h3>Nights camping</h3>
+<p><a href="i/nights.jpg"><img src="t/tnights.jpg" alt="Nights record"  hspace=10px border=1 align="right" /></a>
+We  use this book to record where everyone spends the night. This is <b>important</b> because this is used to record our <b>tax liability</b> which is part of our camping fee for the Gasthof. We have been visited by tax inspectors int he past, so this is not just a "nice to have".
+
+<p>
+This also records the number of nights spent at the bivvy and underground camp. We really do use this data to help us plan the food needed up the mountain for future expeditions.
+
+<h3 id="sesh">The Sesh Book</h3>
+<ul>
+<li>Money owed to each expoer for shared group meals and drinks (not expo expense)
+<li>Expo Dinner: who and menu options (number of veggies) 
+</ul>
+Getting infomation on the number of people attending dinner is always difficult. Try to get this filled in a week in advance.
+
+<h3>Expenses and money owed</h3>
+<p>As well as writing the amounts of money in the books, printed receipts for expo expenses need to be put in the envelope in the potato hut. 
+<p>Each receipt needs the name of the person paying and a sequence number if you have more than one receipt.
+<p>Both expo communal expenses and shared group expenses should be entered into your  <a href="bankofexpo.html">Bank of Expo</a> online account. When you have typed it in, make a written note "BoE done" against that line in the book. (If you don't do this the expo treasurer will
+have to do it. And you want to keep the expo treasurer happy don't you?)
 <hr />

 <ul id="links">
--- a/handbook/essentials.html
+++ b/handbook/essentials.html
@ -56,7 +56,7 @@ downloaded into that folder.

 <h3>Old Garmin handheld GPS devices</h3>
 <p>
-These can only import cave entrance locations (waypoints) and paths (tracks) using the Garmin communication protocol. 
+These need the Garmin communication protocol to import cave entrance locations (waypoints) and paths (tracks). You can't do it by simply copyingfiles.
 This means that you need special software on your laptop in addition to a USB cable that connects your laptop to the Garmin device.
 <p>
 <figure><a href="https://www.cablestogo.com/learning/connector-guides/usb">
@ -66,7 +66,7 @@ This means that you need special software on your laptop in addition to a USB ca
    <figcaption><em>mini-USB b socket</em></figcaption>
 </figure>
 If your Garmin has a <b>mini</b>-USB socket, rather than the usual micro-USB found in phones, then you might have an "old" Garmin handheld, but some modern handhelds still use this old socket.
-<p>Once you have the right cable and connectedyour handheld to your laptop:
+<p>Once you have the right cable and connected your handheld to your laptop:
 <ul>
 <li>On a Windows machine, use "GPSbabel for Windows" which has an easy to use graphical user interface: 
 <a href="https://www.gpsbabel.org/download.html">download GPS Babel</a>
@ -74,7 +74,7 @@ If your Garmin has a <b>mini</b>-USB socket, rather than the usual micro-USB fou
 but there is no simple, easy to use graphical interface. 
 Instead you must use other software such as QGIS or Viking (download using your usual Linux software installer) 
 which uses gpsbabel to talk to your device. 
-If this doesn't work then there are no useful error messages.
+If this doesn't work then there are no useful error messages from Viking.
 </ul>

 <hr />
--- a/handbook/i/bierbook.jpg
+++ b/handbook/i/bierbook.jpg
--- a/handbook/i/bierentries.jpg
+++ b/handbook/i/bierentries.jpg
--- a/handbook/i/nights.jpg
+++ b/handbook/i/nights.jpg
--- a/handbook/t/tbierbook.jpg
+++ b/handbook/t/tbierbook.jpg
--- a/handbook/t/tbierentries.jpg
+++ b/handbook/t/tbierentries.jpg
--- a/handbook/t/tnights.jpg
+++ b/handbook/t/tnights.jpg