expoweb/handbook/transport.html

<html>
<head>
<title>CUCC Austria Expeditions: Expo Transport</title>
<link rel="stylesheet" type="text/css" href="../css/main2.css" />
</head>
<body>
<h1>Expo Transport: people and gear</h1>
This page is an index to other pages with the information you need (updated 2018).
<p>
The logistics of getting 20 or so cavers and half a tonne of miscellaneous gear out to Austria, on a shoestring budget with a limited number of cars, and people coming-from/going-to various places are daunting. The job mostly involves collating info and badgering people regularly. Starting early saves everyone money.
<p>
Organising transport is one of the biggest nightmares and the sooner we know who is going and when, the easier this gets. Getting a second (non- refundable) deposit off people helps to tie them down.
<dl>
<dt>Routes and travel advice</dt>
<ul>
  <li><a href="../travel.htm">Personal travel</a> - Getting there</li>
</ul>

<dt>Accounting and money</dt>
<ul>
 <li><a href="treasurer.html#travelcosts">Accounting guideline</a> - who pays for what travel</li>
<li><a href="treasurer.html#traveller">Classifying travellers</a> - the expo fiddle-factor</li>
<li><a href="treasurer.html#carcosts">Car costs</a> - crediting car owners</li>
</ul>

<dt>Organising travel</dt>
<ul>
 <li><a href="treasurer.html#travelorg">Coordination and coercion</a> - why this is hard</li>
<li><a href="https://docs.google.com/spreadsheets/d/1iNzJySh0qTvWmgPN47jTJcuYv73JgKOCsPZwLNKz1XI/edit#gid=636195718">The 2019 travel matrix</a> - In Googledocs</li>
<li><a href="https://camcaving.uk/Documents/Expo/Legacy/2018/Expo 2018_Who and When - Cambridge University Caving Club.htm">The travel matrix</a> - 2018 using SCRF as expo website was broken at a critical time - again</li>

<li><a href="../years/2017/whoandwhen.html">The travel matrix</a> - 2017 standard "who & when" format on the expo website.</li>

<li><a href="https://camcaving.uk/Documents/Expo/Legacy/2016/Expo 2016_Who and When - Cambridge University Caving Club.htm">The travel matrix</a> - 2016 using SCRF as expo website was broken. This has an example of additional "by week" and "by person" tables (scroll down to the bottom).</li>


<li><a href="https://camcaving.uk/Documents/Expo/Legacy/2014/Expo 2014_Who and When - Cambridge University Caving Club.htm">The travel matrix</a> - 2014 using SCRF as expo website was broken. This has an example of additional "by week" and "by person" tables (scroll down to the bottom).</li>

<li><a href="../years/2004/travel.html">The travel matrix</a> - 2004 (sophisticated) "who & when" (some browsers can't render this)</li>
</ul>
The expo handbook assumes (in places) that it is the Treasurer who organises transport; or by default it gets done by the expo leader. This is probably not a good idea and a dedicated transport coordinator should be nominated. This must be someone who has been on expo before, and who can liaise closely with the treasurer on decisions about allowable costs.
<p>
Entering data: we have had no particular problems requiring all expoers to hand-edit HTML or Markdown tables when stating their travel plans. This is somewhat surprising.
<dt>Commercial gear shipping</dt>
Rumour has it that we paid for a pallet of gear to be transported to Hilda's using a commercial courier at some point in the past.
</dl>
<hr /> 
<p>
Back to <a href="planning.html">Expo Planning Guide</a>.
</body></html>
Rope, first-aid notes. Transporting gear new webpage. 2018-06-17 12:55:45 +01:00			`<html>`
			`<head>`
			`<title>CUCC Austria Expeditions: Expo Transport</title>`
			`<link rel="stylesheet" type="text/css" href="../css/main2.css" />`
			`</head>`
			`<body>`
			`<h1>Expo Transport: people and gear</h1>`
			`This page is an index to other pages with the information you need (updated 2018).`
			`<p>`
			`The logistics of getting 20 or so cavers and half a tonne of miscellaneous gear out to Austria, on a shoestring budget with a limited number of cars, and people coming-from/going-to various places are daunting. The job mostly involves collating info and badgering people regularly. Starting early saves everyone money.`
			`<p>`
			`Organising transport is one of the biggest nightmares and the sooner we know who is going and when, the easier this gets. Getting a second (non- refundable) deposit off people helps to tie them down.`
			`<dl>`
			`<dt>Routes and travel advice</dt>`
			`<ul>`
			`<li><a href="../travel.htm">Personal travel</a> - Getting there</li>`
			`</ul>`

			`<dt>Accounting and money</dt>`
			`<ul>`
			`<li><a href="treasurer.html#travelcosts">Accounting guideline</a> - who pays for what travel</li>`
			`<li><a href="treasurer.html#traveller">Classifying travellers</a> - the expo fiddle-factor</li>`
			`<li><a href="treasurer.html#carcosts">Car costs</a> - crediting car owners</li>`
			`</ul>`

			`<dt>Organising travel</dt>`
			`<ul>`
			`<li><a href="treasurer.html#travelorg">Coordination and coercion</a> - why this is hard</li>`
minor updates 2019-07-18 14:46:36 +01:00			`<li><a href="https://docs.google.com/spreadsheets/d/1iNzJySh0qTvWmgPN47jTJcuYv73JgKOCsPZwLNKz1XI/edit#gid=636195718">The 2019 travel matrix</a> - In Googledocs</li>`
srcf legacy updates 2019-12-10 19:22:06 +00:00			`<li><a href="https://camcaving.uk/Documents/Expo/Legacy/2018/Expo 2018_Who and When - Cambridge University Caving Club.htm">The travel matrix</a> - 2018 using SCRF as expo website was broken at a critical time - again</li>`

			`<li><a href="../years/2017/whoandwhen.html">The travel matrix</a> - 2017 standard "who & when" format on the expo website.</li>`

			`<li><a href="https://camcaving.uk/Documents/Expo/Legacy/2016/Expo 2016_Who and When - Cambridge University Caving Club.htm">The travel matrix</a> - 2016 using SCRF as expo website was broken. This has an example of additional "by week" and "by person" tables (scroll down to the bottom).</li>`


			`<li><a href="https://camcaving.uk/Documents/Expo/Legacy/2014/Expo 2014_Who and When - Cambridge University Caving Club.htm">The travel matrix</a> - 2014 using SCRF as expo website was broken. This has an example of additional "by week" and "by person" tables (scroll down to the bottom).</li>`

Handbook corrections and bad-link fixing 2018-06-21 21:33:16 +01:00			`<li><a href="../years/2004/travel.html">The travel matrix</a> - 2004 (sophisticated) "who & when" (some browsers can't render this)</li>`
Rope, first-aid notes. Transporting gear new webpage. 2018-06-17 12:55:45 +01:00			`</ul>`
			`The expo handbook assumes (in places) that it is the Treasurer who organises transport; or by default it gets done by the expo leader. This is probably not a good idea and a dedicated transport coordinator should be nominated. This must be someone who has been on expo before, and who can liaise closely with the treasurer on decisions about allowable costs.`
			`<p>`
Daily Bread and Arjuna links. Link to 2014 Who/WHen. 2018-06-27 19:13:05 +01:00			`Entering data: we have had no particular problems requiring all expoers to hand-edit HTML or Markdown tables when stating their travel plans. This is somewhat surprising.`
Rope, first-aid notes. Transporting gear new webpage. 2018-06-17 12:55:45 +01:00			`<dt>Commercial gear shipping</dt>`
			`Rumour has it that we paid for a pallet of gear to be transported to Hilda's using a commercial courier at some point in the past.`
Handbook corrections and bad-link fixing 2018-06-21 21:33:16 +01:00			`</dl>`
			`<hr />`
Rope, first-aid notes. Transporting gear new webpage. 2018-06-17 12:55:45 +01:00			`<p>`
			`Back to <a href="planning.html">Expo Planning Guide</a>.`
			`</body></html>`