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71 lines
3.9 KiB
HTML
71 lines
3.9 KiB
HTML
<!DOCTYPE html>
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<html>
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<head>
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<meta http-equiv="Content-Type" content="text/html; charset=utf-8" />
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<title>CUCC Expedition Handbook</title>
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<link rel="stylesheet" type="text/css" href=/css/main2.css />
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</head>
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<body>
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<h2 id="tophead">CUCC Expedition Handbook</h2>
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<h1>The Bier Book</h1>
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<h2>Basecamp essential records</h2>
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<p>Many essential records at base camp are recorded in the "Bier Book" and the "Sesh Book".
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<h3>The Bier Book</h3>
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<a href="i/bierbook.jpg">
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<img src="t/tbierbook.jpg" alt="Beer book" hspace=10px border=1 align="right" />
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</a>
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This is used to record vital information:
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<ul>
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<li>Emergency contact details for next of kin
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<li>Emergency insurance details for each expoer and EHIC number.
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<li>Money owed to each expoer for communal expenses
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<li>Toll road (panoramastrasse) information for cars permitted up the mountain
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<li>Nights camping at at base camp
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<li>Nights camping at top camp and at underground camp
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<li>Hours spent underground
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</ul>
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<p>
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<a href="i/bierentries.jpg"><img src="t/tbierentries.jpg" alt="Beer record" hspace=10px border=1 align="right" /></a>The record of the number of beers (and other drinks) that each person drinks from the common store in the potato hut looks like this. This is used when the treasurer does the final accounts reckoning after the end of expo.
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<br />
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<h3>Nights camping</h3>
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<p><a href="i/nights.jpg"><img src="t/tnights.jpg" alt="Nights record" hspace=10px border=1 align="right" /></a>
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We use this book to record where everyone spends the night. This is <b>important</b> because this is used to record our <b>tax liability</b> which is part of our camping fee for the Gasthof. We have been visited by tax inspectors in the past, so this is not just a "nice to have".
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<p>
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This also records the number of nights spent at the bivvy and underground camp. We use this data to help us plan the food needed up the mountain for future expeditions.
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<h3 id="sesh">The Sesh Book</h3>
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<ul>
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<li>Money owed to each expoer for shared group meals and drinks (not expo expense)
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<li>Expo Dinner: who and menu options (number of veggies)
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</ul>
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Getting infomation on the number of people attending dinner is always difficult. Try to get this filled in a week in advance.
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<h3 id="during">Management of the books during Expo</h3>
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<p>As well as the obvious need to promptly record supermarket bills and shared meals in the sesh book, and to tick off bier as it is drunk, the entries in the sesh book should be transcribed into the <a href="bankofexpo.html">bank of expo</a> every couple of days. Keeping up with this data entry saves an immense amount of time later on.
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<h3 id="sesh">Scanned copies of Bier and Sesh Books</h3>
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<p>The 2016 expo bierbook and seshbook were scanned and can be downloaded (13MB and 5 MB) from here:
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<a href="http://expo.survex.com/expofiles/writeups/2016/">expofiles/writeups/2016/</a>
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<h3>Expenses and money owed</h3>
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<p>As well as writing the amounts of money in the books, printed receipts for expo expenses need to be put in the envelope in the potato hut.
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<p>Each receipt needs
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<ul>
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<li>the <b>name</b> of the person paying written on it in biro
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<li>a sequence <b>number</b> ("1" if you only have one receipt to claim)
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<li>the amount claimed <b>ringed</b> in biro - hand written if it is not thesame as the total printed
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<li>the date on the receipt <b>ringed</b> in biro
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</ul>
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because matching up receipts with scribbles in the bier book is very time-consuming / impossible
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otherwise and you may not get paid back.
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<p>Both expo communal expenses and shared group expenses should be entered into your <a href="bankofexpo.html">Bank of Expo</a> online account. When you have typed it in, make a written note "BoE done" against that line in the book. (If you don't do this the expo treasurer will
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have to do it. And you want to keep the expo treasurer happy don't you?)
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<hr />
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Back to <a href="baseops.html">other operations at base camp</a>.
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</body>
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</html>
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