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296 lines
14 KiB
HTML
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<meta http-equiv="Content-Type" content="text/html; charset=utf-8" />
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<title>Handbook - Starting a new survey wallet</title>
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<link rel="stylesheet" type="text/css" href="../../css/main2.css" />
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</head>
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<body>
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<h2 id="tophead">CUCC Expedition Handbook - New survey wallet</h2>
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<h1>Creating a new survey wallet</h1>
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<h2>Great, I have discovered a new cave...</h2>
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<p>If you have not come to this page from <a href="newcave.html">Starting a New Cave"</a> then go and read that first.
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<div style="width:100%;height:50px;background:#C8E1E2" align="center">
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This page outlines step 2 of the survey production process. Each step is documented separately.<br />
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<!-- Yes we need some proper context-marking here, breadcrumb trails or something.
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Maybe a colour scheme for just this sequence of pages
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-->
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<a href="newcave.html">1</a>
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- <a href="newwallet.html">2</a>
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- <a href="newsurvex.html">3</a>
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- <a href="drawup.htm">4</a>
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- <a href="newrig.html">5</a>
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- <a href="caveentry.html">6</a>
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- <a href="ententry.html">7</a>
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- <a href="cavedescription.html">8</a></div>
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<div class="onright">
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<figure>
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<a href="../l/new-cave-form.html">
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<img src="../t/new-cave-form.jpg"></a>
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<figcaption style="text-align: center">
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<em>New Cave Data Sheet<br>(click for instructions)</em>
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</figcaption>
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</figure>
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</div>
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<h2>Process</h2>
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<p>
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<h3 id="newcavepaperform">If it is a new cave</h3>
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<ul>
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<li>Fill out a paper "New Data Sheet"
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</ul>
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<p>Click on the image on the right for a page of further instructions.
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<h3 id="newwallet">Starting a new wallet</h3>
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<ol>
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<li>Put all your written notes into the next empty "wallet":
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(a transparent folder/envelope, also sometimes known as a "pocket") in this year's lever-arch file (the "wallet binder") labelled
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e.g. "Expo Survey 2018" in the potato hut*.
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<li>The wallet has a paper sticky label on it with the wallet-identifier,
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e.g. <b>2018#22</b>, already printed on the label.
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<li>Write the date and the names of the people on the trip on the label.
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<li>Tick whether your trip was a surface or a cave trip.
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<li>Write the name of the cave (with number if you know it), e.g. "264 Balkon"
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<li>Write the area in the cave you did your surveying, e.g. "mongol rally"<br />
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<li>Now turn to the index sheets at the front of the folder,
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and fill in the line (e.g. 2018#22) for your wallet
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<ul>
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<li>"264 mongol rally"
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<li>date of trip
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<li>people who were on it
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<li>then there are a lot of tick boxes. The explanations for these will come later.
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</ul>
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<div style="text-align: center">
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<figure>
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<a href="../l/walletindex.html" border=1><img src="../t/2017-wallet-coverlist.jpg"></a>
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<figcaption>
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<em>wallet index sheet - click for larger image</em>
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</figcaption>
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</figure>
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</div>
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</p>
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<li>Now, if you have not done it immediately after you left the cave,
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photograph all the pages of survey notes with your phone.
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Get one or more of the people also on the trip to do this too.
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<li>Now upload the scanned notes using the <a href="/walletedit/2022:01">Upload Scans</a> form.
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Click on the wallet name to the right of the central name on the form
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until you are centred on the wallet id of the plastic wallet you have put the notes into.
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You can use either your own phone or a laptop connected to the potato hut scanner (instructions below). All you need is the 'expo' password.
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<li>Now you will go on to do the data entry to make a survex file, but you will come back to these instructions when you
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need to upload the hand-drawn sketches which you will do on top of the survex printed graphical centrelines.
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</ol>
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<p>* As people spend longer and longer at top camp, we may establish
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a wallet file at top camp
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too, with pre-allocated numbers.
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<style>figure {font-weight: bold; font-size: small; font-family: sans-serif;font-variant-caps: small-caps;}</style>
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<div class="onright">
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<figure>
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<a href="../i/qm-image.jpg">
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<img width=85% src="../i/qm-image.jpg"></a>
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<figcaption style="font-variant-caps: small-caps;">
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<em>Original notes (click to enlarge)</em>
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</figcaption>
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</figure>
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</div>
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<h3>The original notes</h3>
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<p>The original notes and sketches should be filed in the clearly marked
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wallet. Rip them out of the notebook, don't take them caving again and <em>don't leave them lying around to
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be "Gössered"!</em></p>
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<p>The notes (all of them, including dates, personnel, calibration, LRUD,
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station details, etc.) should be filed away in the wallet in the current year's
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surveys file. You should include a transcription on a sheet of paper if they are illegible
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(to other people; if you can't read them yourself, go back and do the survey
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again!). Even if you do this, never throw away the original notes.</p>
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<!-- Original text: ...copied onto a fresh page of the Survey Book
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while everyone's memory is still fresh (this helps if something is only
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marginally legible). This should be proof checked by someone else. Current
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survey books are divided into "Kaninchenhöhle" (usually referred to as
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"KH Survey book") and "surface stuff and other caves" (usually referred to as
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"notKH survey book"). There should be an index page at the front, which you
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should also fill in so that people can find your survey again.</p>-->
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<h3 id="existing">Check existing online wallets (surveyscans folders)</h3>
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<p>As well as looking through the other plastic wallets in this year's lever-arch binder, have a look online at
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the <a href="/survey_scans/">list of all online wallets</a> and have a look at all the folders referred to
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in your cave in, e.g. here is the survex data for <a href="/survexfile/290">cave 290</a>: the wallet identifier is
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in the right-most column titles "Scans". (But this is not all the wallets, only those from which a survex file has been created).
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If you are doing an entirely new cave, then this page won't exist yet but it
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will be where your new discovery is eventually published. A more complete list of the wallets for
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a cave is at <a href="/cave/scans/1623-290">cave 1623-290</a> and this shows the online tick-list data
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as coloured boxes.
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<p>There are also lists of the wallets per year, per cave and per person (surveyor),
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e.g. see <a href="/wallets/year/2018">all the wallets for 2018</a>.
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<p>As well as following through the links on those pages, have a look at the
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<a href="/dwgfiles">drawings files page</a> which lists all the Tunnel and Therion files, and associated with each, the wallets and
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their the scanned notes, plan and elevation scans ("Scan files" column).
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<h3 id="onlinew">Scan the notes into the online wallet</h3>
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<style>figure {font-weight: bold; font-size: small; font-family: sans-serif;font-variant-caps: small-caps;}</style>
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<div class="onright">
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<figure>
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<a href="../l/life-wallet.html">
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<img src="../t/life-wallet.jpg"></a>
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<figcaption style="font-variant-caps: small-caps;">
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<em>The things you do with a wallet (click to enlarge)</em>
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</figcaption>
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</figure>
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</div>
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<p><em>BEFORE you do anything else, make sure that you write, <b>in ink, visibly</b>, the DATE and the name of the CAVE
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on the first page that you scan. And the NAMES of the people on the trip. LEGIBLY please. </em>
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<p>Each wallet has a corresponding folder in the online system where a record is kept
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of what information is in the wallet and where the corresponding survey data is filed:
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<pre>
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/expofiles/surveyscans/2018/2018#19/
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</pre>
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<p>This is where the scanned (or photographed) copies of the survey notes are kept.
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<p id="scan">To use the scanner attached to the <em>expo laptop</em>, select the "Simple Scan"
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icon from the vertical menu of icons which you get by clicking on
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"Activities" in the top lefthand corner of the screen.
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<div class="onright">
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<figure>
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<a href="../l/seq-wallet.html">
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<img src="../t/seq-wallet.jpg"></a>
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<figcaption style="font-variant-caps: small-caps;">
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<em>Interactions with survex files <br>(click to enlarge)</em>
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</figcaption>
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</figure>
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</div>
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<p style="margin-left:20px">[ Normal people should skip this,
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but nerds need to look here
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to understand the <a href="onlinewallet.html">online wallet maintenance process</a> ].
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<p>If your initial backup photos of your notes were poor quality, use the
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scanner in the potato hut to make better copies. Scan to JPEG format as .jpg files.
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<p>Name the scanned pages "<em>notes-cavepassagename.jpg</em>" etc., (or <em>notes-1.jpg</em> if you must, but self-describing filenames
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are much better). This is important as a script detects whether these files exist (with names beginning "notes..", "plan.." and "elev..")
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and if you name them something else it will hassle you unnecessarily. (Or you can use this format <em>cavepassagename-notes.jpg</em> if you like.)
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<p style="margin-left:20px">[ Note to maintainers: do not rename these files even if they have been created with the wrong names.
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They are permanently referred to by the tunnel/therion/troggle system !]
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<div class="onright">
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<figure>
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<a href="/walletedit/2018:19">
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<img src="../t/scan-upload-files.jpg"></a>
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<figcaption style="font-variant-caps: small-caps;">
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<em>File list in a wallet (click to open form online)</em>
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</figcaption>
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</figure>
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</div>
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<h3>Uploading the scanned files to the server</h3>
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<ul>
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<li>Use the <a href="/walletedit/2022:01">Upload Scans</a> form
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</ul>
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<p>Upload the scanned files from any computer with internet access using the <a href="/walletedit/2022:01">Upload Scans</a> form.
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You will need to login as user 'expo' with the usual {cavy:beery} password.
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<p>The form shows the files already uploaded in the online wallet, and you click on the very large "Choose files" button to open a file
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chooser dialog where you can select several files at once to upload.
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<p>Some of the tickboxes on the lower half of the form correspond to the tickboxes on <a
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href="../l/walletindex.html">the paper index sheet</a> (shown in more detail <a
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href="/expofiles/documents/surveying/surveyIndex2022.pdf">here</a>). Other tickboxes record whether it is a tiny cave
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not worth surveying (no survex, plan or elevation required), a simple pit (no plan required) or a flat grovel (no
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elevation required).
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<div class="onleft">
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<figure>
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<a href="../i/wallet-chkboxes.jpg">
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<img src="../t/wallet-chkboxes.jpg"></a>
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<figcaption style="font-variant-caps: small-caps;">
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<em>Checkboxes on an online wallet<br>(click to enlarge)</em>
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</figcaption>
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</figure>
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</div>
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You can tick the "Cave description" checkbox when you have written the description in the survex file (see <a
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href="cavedescription.html">Cave Description"</a>).
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<p>
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The QMs are written into the survex file as described in the <a href="qmentry.html">Adding QMs</a> handbook page.
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<p>The "Website updated" checkbox is for later when you copy the description text from the survex
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file into the Cave Description page of the online cave registration form. This is described in the <a
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href="cavedescription.html">Cave Description"</a> page and on Step 6 of this survey process
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<a href="caveentry.html">Creating a new cave in the online system</a>.
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<p style="margin:4%">
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[ Note that the paper form has 3 boxes for the survex
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file: the numbers for the survey legs (data), the numbers for the LRUDs, and the description / QMs. The online form only has the QMs and a filename for the survex file. ]
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<p>Scanned survey notes are voluminous and so are not kept in the version control system. So for safety, if you upload a file with the same name as one already there,
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the upload process will add a random suffix to the filename. You will need to contact a nerd to confirm which one you want to keep.
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<p>You will be using the expo laptop (or some other laptop in the potato hut connected to the scanner) to do the scanning
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and you will need to put the scanned files somewhere before you upload them. So to avoid confusion, put them in the folder corresponding
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to your wallet name, e.g. for
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<a href="/survey_scans/2018%252319/">2018#19</a> put them in:
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<pre>
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/home/expo/expofiles/surveyscans/2018/2018#19/
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</pre>
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But then please upload them to the wallet on the server using the upload form. Don't just leave them on the expo laptop.
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<p><a href="/walletedit/2018:19">This is what that wallet looks like</a> using
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the <a href="/walletedit/2018:19">Upload Scans</a> form.
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<p>
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<code>
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If someone made a mistake and you are the nerd who needs to rename a file then be aware that this is much, much easier using
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the <em>expo laptop</em>, but first, you should read the <a href="onlinewallet.html">online wallet maintainers' notes</a>
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<br><br>The correct folder
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on the expo server is the same as that on the expo laptop - because we set up the expo laptop to be like that.
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But you will need to learn how to use Filezilla <a href="../computing/uploading.html#init">(expo-relevant instructions here)</a>
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to move and rearrange things on the server to match.
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Please <em>only copy files to the server that you created yourself and which live in your own wallet folder</em>
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<br><br>If you want to use your own laptop for complex rearrangements of files in the server's online wallets you need a
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<a href="../computing/basiclaptop.html">minimal laptop setup</a>
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- as <a href="../computing/uploading.html">documented for complex uploading your expo photographs</a>.
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</code>
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<h3 id="runsurvex">Storing your electronic survey .topo files</h3>
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<p>If you used a PDA instead of making notes on paper, you need to store your .topo files.
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Put them in exactly the same place as a scanned survey sketch would go, but also write a paper note and put it in the plastic wallet in the potato hut to prevent someone re-using that wallet number.
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See the <a href="pdanotes.html">PDA specific instructions</a>
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<p>If you are using the expo laptop just upload the .topo files using the <a href="/walletedit/2022:01">Upload Scans</a> form and also copy them to an ordinary <em>online</em> wallet
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wallet, as there is no physical wallet,
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e.g. for 2018#16 it would be:
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<pre>
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/home/expo/expofiles/surveyscans/2018/2018#16/
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</pre>
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in the same way as you do scanned notes or scanned survey sketches. (We used to use a different naming scheme for non-physical wallets, but that turned out to be both confusing and not necessary.)
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<p>If you are not in the potato hut and your screen is too small to use the upload form then email all the .topo files
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to a friendly nerd (not necessarily on expo) who will upload them in the right place.
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<hr />
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<p>Back to the previous page in this sequence
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<a href="newcave.html">Creating a new cave in the online system</a>.
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<br />Take a side trip to the <a href="onlinewallet.html">online wallet maintainers' notes</a>.
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<br />Now go the the next page in this sequence <a href="newsurvex.html">Starting a new survex file"</a>.
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<hr />
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</body>
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</html>
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