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52 lines
3.4 KiB
HTML
52 lines
3.4 KiB
HTML
<!DOCTYPE html>
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<html>
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<head>
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<meta http-equiv="Content-Type" content="text/html; charset=utf-8" />
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<title>CUCC Austria Expeditions: Expo Transport</title>
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<link rel="stylesheet" type="text/css" href="../css/main2.css" />
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</head>
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<body>
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<h1>Expo Transport: people and gear</h1>
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This page is an index to other pages with the information you need (updated 2018).
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<p>
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The logistics of getting 20 or so cavers and half a tonne of miscellaneous gear out to Austria, on a shoestring budget with a limited number of cars, and people coming-from/going-to various places are daunting. The job mostly involves collating info and badgering people regularly. Starting early saves everyone money.
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<p>
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Organising transport is one of the biggest nightmares and the sooner we know who is going and when, the easier this gets. Getting a second (non- refundable) deposit off people helps to tie them down.
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<dl>
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<dt>Routes and travel advice</dt>
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<ul>
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<li><a href="travel.html">Personal travel</a> - Getting there</li>
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</ul>
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<dt>Accounting and money</dt>
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<ul>
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<li><a href="treasurer.html#travelcosts">Accounting guideline</a> - who pays for what travel</li>
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<li><a href="treasurer.html#traveller">Classifying travellers</a> - the expo fiddle-factor</li>
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<li><a href="treasurer.html#carcosts">Car costs</a> - crediting car owners</li>
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</ul>
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<dt>Organising travel</dt>
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<ul>
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<li><a href="treasurer.html#travelorg">Coordination and coercion</a> - why this is hard</li>
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<li><a href="https://docs.google.com/spreadsheets/d/1iNzJySh0qTvWmgPN47jTJcuYv73JgKOCsPZwLNKz1XI/edit#gid=636195718">The 2019 travel matrix</a> - In Googledocs</li>
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<li><a href="https://camcaving.uk/Documents/Expo/Legacy/2018/Expo 2018_Who and When - Cambridge University Caving Club.htm">The travel matrix</a> - 2018 using SCRF as expo website was broken at a critical time - again</li>
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<li><a href="../years/2017/whoandwhen.html">The travel matrix</a> - 2017 standard "who & when" format on the expo website.</li>
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<li><a href="https://camcaving.uk/Documents/Expo/Legacy/2016/Expo 2016_Who and When - Cambridge University Caving Club.htm">The travel matrix</a> - 2016 using SCRF as expo website was broken. This has an example of additional "by week" and "by person" tables (scroll down to the bottom).</li>
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<li><a href="https://camcaving.uk/Documents/Expo/Legacy/2014/Expo 2014_Who and When - Cambridge University Caving Club.htm">The travel matrix</a> - 2014 using SCRF as expo website was broken. This has an example of additional "by week" and "by person" tables (scroll down to the bottom).</li>
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<li><a href="../years/2004/travel.html">The travel matrix</a> - 2004 (sophisticated) "who & when" (some browsers can't render this)</li>
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</ul>
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The expo handbook assumes (in places) that it is the Treasurer who organises transport; or by default it gets done by the expo leader. This is probably not a good idea and a dedicated transport coordinator should be nominated. This must be someone who has been on expo before, and who can liaise closely with the treasurer on decisions about allowable costs.
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<p>
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Entering data: we have had no particular problems requiring all expoers to hand-edit HTML or Markdown tables when stating their travel plans. This is somewhat surprising.
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<dt>Commercial gear shipping</dt>
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Rumour has it that we paid for a pallet of gear to be transported to Hilda's using a commercial courier at some point in the past.
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</dl>
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<hr />
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<p>
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Back to <a href="planning.html">Expo Planning Guide</a>.
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</body></html> |