CUCC Expedition Handbook

The Bier Book

Basecamp essential records

Many essential records at base camp are recorded in the "Bier Book" and the "Sesh Book".

The Bier Book

• Emergency contact details for next of kin
• Emergency insurance details for each expoer and EHIC number.
• Money owed to each expoer for communal expenses
• Toll road (panoramastrasse) information for cars permitted up the mountain
• Nights camping at at base camp
• Nights camping at top camp and at underground camp
• Hours spent underground

The record of the number of beers (and other drinks) that each person drinks from the common store in the potato hut looks like this. This is used when the treasurer does the final accounts reckoning after the end of expo.

Nights camping

We use this book to record where everyone spends the night. This is important because this is used to record our tax liability which is part of our camping fee for the Gasthof. We have been visited by tax inspectors in the past, so this is not just a "nice to have".

This also records the number of nights spent at the bivvy and underground camp. We use this data to help us plan the food needed up the mountain for future expeditions.

The Sesh Book

• Money owed to each expoer for shared group meals and drinks (not expo expense)
• Expo Dinner: who and menu options (number of veggies)

Expenses and money owed

As well as writing the amounts of money in the books, printed receipts for expo expenses need to be put in the envelope in the potato hut.

Each receipt needs the name of the person paying and a sequence number if you have more than one receipt.

Both expo communal expenses and shared group expenses should be entered into your Bank of Expo online account. When you have typed it in, make a written note "BoE done" against that line in the book. (If you don't do this the expo treasurer will have to do it. And you want to keep the expo treasurer happy don't you?)