Expo Planning Guide
- How we ran expo (2018)
- Example of how to do it.
- Checklist for expo leaders
- Expo organisers usually haven't done it before, so a list of the necessary jobs is useful.
- Ordering gear and food
- Transport: getting people and gear to Expo
- This is complicated and difficult and much of the effort happens during June.
- Kataster & Survey: getting survey data reported to Austrians and prep. for next expo
- Some of this needs to happen immediately after the previous expo before things get lost, the rest over Christmas.
- Create new year - create new website & server folders ready for next expo
- Who/When - create table for tracking who is coming to expo and when
- Logbooks & trips - tidy up last bits of trip records from last year
- Plastic wallets - print out the index sheets, sticky labels and New Cave forms
- Communications
- Kanban job ticket system, either Trello for 2022, or /kanboard for later expos
- Live & archived chat: Matrix chat from 2022, or
Slack as used for the aborted 2020 and 2021 expos, but with archived useful discussions
- Planning who does what
- Read the expo leader checklist (above). Consult the planning lists from previous expos:
- 2002 - to do list
- 2007 - allocating jobs to people
- 2003 - allocating jobs to people and when
- How to be Expo Treasurer
- How expo accounting works in theory and practice, the treasurer's tasks, and how to accomplish them.