Process
Starting a new wallet
- Put all your written notes into the next empty "wallet": (a transparent folder/envelope) in this year's lever-arch file labelled e.g. "Expo Survey 2018" in the potato hut*.
- The wallet has a paper sticky label on it with the wallet-identifier, e.g. 2018#22, already printed on the label.
- Write the date and the names of the people on the trip on the label.
- Tick whether your trip was a surface or a cave trip.
- Write the name of the cave (with number if you know it), e.g. "264 Balkon"
- Write the area in the cave you did your surveying, e.g. "mongol rally"
- Now turn to the index sheets at the front of the folder,
and fill in the line (e.g. 2018#22) for your wallet
- "264 mongol rally"
- date of trip
- people who were on it
- then there are a lot of tick boxes. The explanations for these will come later.
Image of wallet index sheet - click for larger image - Now, if you have not done it immediately after you left the cave, photograph all the pages of survey notes with your phone. Get one or more of the people also on the trip to do this too.
* As people spend longer and longer at top camp, we may establish a wallet file at top camp too, with pre-allocated numbers.
The original notes and sketches should be filed in the clearly marked wallet. Rip them out of the notebook, don't take them caving again and don't leave them lying around to be "Gössered"!
The notes (all of them, including dates, personnel, calibration, LRUD, station details, etc.) should be filed away in the wallet in the current year's surveys file. You should include a transcription on a sheet of paper if they are illegible (to other people; if you can't read them yourself, go back and do the survey again!). Even if you do this, never throw away the original notes.
Scan the notes into the online wallet
Each wallet has a corresponding folder in the online system where a record is kept of what information is in the wallet and where the corresponding survey data is filed:
/expofiles/surveyscans/2018/2018#22/
This is where the scanned (or photographed) copies of the survey notes are kept.
To use the scanner attached to the expo laptop, select the "Simple Scan" icon from the vertical menu of icons which you get by clicking on "Activities" in the top lefthand corner of the screen.
[ Normal people should skip this,
but nerds need to look here
for the online wallet maintenance process ].
If your initial backup photos of your notes were poor quality, use the scanner in the potato hut to make better copies. Scan to JPEG format as .jpg files.
Name the scanned pages "notes-1.jpg, or notes-cavepassagename.jpg" etc. This is important as a script detects whether these files exist (with names beginning "notes..", "plan.." and "elev..") and if you name them something else it will hassle you unnecessarily.
[ Note to maintainers: do not rename these files even if they have been created with the wrong names. They are permanently referred to by the tunnel/therion/troggle system !]
Scanned survey notes are voluminous and so are not kept in the version control system. Instead it is all kept in the file bucket "expofiles" on the expo server in Cambridge.
You will be using the expo laptop to do the scanning and you will put all the scan files in the folder for your wallet, e.g. for 2018#19 it is:
/home/expo/expofiles/surveyscans/2018/2018#19/and tell someone nerdy when you have finished and they will ensure that it is copied to the expo server.
If you want to do this yourself on your own laptop then be aware that
since 2018 this is all more involved because of the enforced security on our new server. First you need a minimal laptop setup and then you will need to
learn how to use Filezilla
- as documented for uploading your expo photographs. The correct folder
on the expo server is the same as that on the expo laptop- because we set up the expo laptop to be like that.
But only copy files to the server that you created yourself and which live in your own wallet folder
Storing your electronic survey .topo files
If you used a PDA instead of making notes on paper, you need to store your .topo files in the right place.
If you using the expo laptop you can put the .topo files in a special "X" folder for your virtual wallet, as there is no physical wallet, e.g. for 2018#X16 it would be:
/home/expo/expofiles/surveyscans/2018/2018#X16/and tell someone nerdy when you have finished and they will ensure that it is copied from the expo laptop to the expo server.
If you are not in the potato hut then email all the .topo files to a friendly nerd (not necessarily on expo) who will upload them in the right place.
Now go the the next page in this sequence Starting a new survex file".