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documenting wallet process

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handbook/survey/getin.htm
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<!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Strict//EN" "http://www.w3.org/TR/xhtml1/DTD/xhtml1-strict.dtd">
<html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=iso-8859-1" />
<title>CUCC Expo Surveying Handbook: Entering data</title>
<link rel="stylesheet" type="text/css" href="../../css/main2.css" />
</head>
<body>
<h2 id="tophead">CUCC Expo Surveying Handbook</h2>
<h1>From muddy book to Survex plot</h1>
<div class="onleft">
<a href="../../piclinks/typing.htm"><img src="../../tinypix/typing.jpg"
width="176" height="115" alt="" /></a>
<p class="caption">Tony Rooke entering data</p></div>
<p class="caption">Tony Rooke entering data in days gone by</p></div>
<h2 id="tophead">CUCC Expo Surveying Handbook</h2>
<h1>Base Camp: from muddy book to Survex plot</h1>
<p>The original notes and sketches should be filed in a clearly marked
envelope - don't take them caving again and don't leave them lying around to
be "G&ouml;ssered"!</p>
<p>The notes (all of them, including dates, personnel, calibration, LRUD,
station details, etc.) should be filed away in a numbered wallet in the current
surveys file. You might have to include a transcription if they are illegible
(to other people; if you can't read them yourself, go back and do the survey
again!). Even if you do this, never throw away the original notes.</p>
<!-- Original text: ...copied onto a fresh page of the Survey Book
while everyone's memory is still fresh (this helps if something is only
marginally legible). This should be proof checked by someone else. Current
survey books are divided into "Kaninchenh&ouml;hle" (usually referred to as
"KH Survey book") and "surface stuff and other caves" (usually referred to as
"notKH survey book"). There should be an index page at the front, which you
should also fill in so that people can find your survey again.</p>-->
<p>The data should be typed into whichever computer is being used for the
survey, again including all the notes, including station details and passage
names (and make a backup copy to a floppy or another machine). It is
<b>absolutely essential</b> that you also fill in details of which survey
folder the notes are in, with index numbers.</p>
<p>Survex has its own documentation for the format of the data, though the
template file and a look at someone else's data will quickly make this

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<html>
<head>
<title>Handbook - Doing a new cave</title>
<link rel="stylesheet" type="text/css" href="../../css/main2.css" />
</head>
<body>
<h2 id="tophead">CUCC Expedition Handbook - New Cave</h2>
<h1>Creating a new cave in the online system</h1>
<h2>Great, I have discovered a new cave...</h2>
<p>So, you have staggered off the plateau with a fist-full of notes and surveys,
and you want to let the world know of your massive discovery.
<ul>
<li>If you have not yet learned how to record your prospecting and survey
your leads, read the <a href="look4.htm">prospecting introduction</a> and
<a href="../survey/index.htm">survey handbook</a> which tells you how to record
survey information in your waterproof notebook.
<li>This page outlines the rest of the process. Each part of it is documented separately.
</ul>
<h2>Process</h2>
<p>After 40 years or so, we have a well-defined process which you will need to learn.
<ul>
<li>Put notes in a new wallet
<li>Scan the notes
<li>Type in survey data (in the right place in the file system)
<li>Run survex to create a centre-line printout
<li>Transcribe your sketches onto centre-line paper
<li>Scan your centre-lined sketches
<li>Use tunnel to digitise your centre-line sketches
</ul>
<p>and either later or at the same time, you will be doing these other tasks
<ul>
<li>Create a new folder in the file system for the wallet data
<li>Create a new folder in the file system for the survex data
<li>Create a "new cave entry" in the website
<li>Update the index tick boxes on paper: as your wallet progresses through this process
<li>Update the online record of those tick boxes
<li>Regenerate the <a href="/expofiles/surveyscans/2018/">list of outstanding survey tasks</a> for everyone
</ul>
<p>This documentation assumes that you have recorded your survey data in
a waterproof paper notebook. If instead you are using a PDA to record the survey readings
digitally for your first cave, don't. Use the paper process first, then when you are familair
the overall process, look at the <a href="pdanotes.html">PDA additional notes</a>.
<h3>Starting a new wallet</h3>
<ol>
<li>Put all your written notes into the next empty "wallet":
(a transparent folder/envelope) in this year's lever-arch file labelled
e.g. "Expo Survey 2018" in the potato hut*.
<li>The wallet has a paper sticky label on it with the wallet-identifier,
e.g. <b>2018#22</b>, already printed on the label.
<li>Write the date and the names of the people on the trip on the label.
<li>Tick whether your trip was a surface or a cave trip.
<li>Write the name of the cave (with number if you know it), e.g. "264 Balkon"
<li>Write the area in the cave you did your surveying, e.g. "mongol rally"<br>
<li>Now turn to the index sheets at the front of the folder,
and fill in the line (e.g. 2018#22) for your wallet
<ul>
<li>"264 mongol rally"
<li>date of trip
<li>people who were on it
<li>then there are a lot of tick boxes. The explanations for these will come later.
</ul>
<li>Now, if you have not done it immediately after you left the cave,
photograph all the pages of survey notes with your phone.
Get one or more of the people also on the trip to do this too.
</ol>
<p>* As people spend longer and longer at top camp, we may establish a wallet file at top camp
too, with pre-allocated numbers.
<p>The original notes and sketches should be filed in the clearly marked
wallet - don't take them caving again and <em>don't leave them lying around to
be "G&ouml;ssered"!</em></p>
<p>The notes (all of them, including dates, personnel, calibration, LRUD,
station details, etc.) should be filed away in the wallet in the current year's
surveys file. You should include a transcription if they are illegible
(to other people; if you can't read them yourself, go back and do the survey
again!). Even if you do this, never throw away the original notes.</p>
<!-- Original text: ...copied onto a fresh page of the Survey Book
while everyone's memory is still fresh (this helps if something is only
marginally legible). This should be proof checked by someone else. Current
survey books are divided into "Kaninchenh&ouml;hle" (usually referred to as
"KH Survey book") and "surface stuff and other caves" (usually referred to as
"notKH survey book"). There should be an index page at the front, which you
should also fill in so that people can find your survey again.</p>-->
<h3>Scan the notes into the online wallet</h3>
<p>Each wallet has a corresponding folder in the online system where a record is kept
of what information is in the wallet and where the corresponding survey data is filed:
<pre>
/expofiles/surveyscans/2018/2018#22/
</pre>
<p>This is where the scanned copies of the survey notes are kept.
<p>If your initial backup photos of your notes were poor quality, use the
scanner in the potato hut to make better copies.
<p>Scanned survey notes are voluminous and so are not kept in the version control system. Instead it is all kept
in the file bucket "expofiles" on the expo server in Cambridge.
<p>You will be using the expo laptop to do the scanning
and you will put all the scan files in the folder for your wallet, e.g. for 2018#22 it is:
<pre>
/home/expo/expofiles/surveyscans/2018/2018#22/
</pre>
and tell someone nerdy when you have finished and they will
ensure that it is copied to the expo server.
If you want to do this yourself, or are using your own laptop, then learn how to use Filezilla
- as <a href="../uploading.html">documented for uploading your expo photographs</a>. The correct folder
on the expo server is the same as that on the expo laptop- because we set up the expo laptop to be like that.
<h3>Typing in the survey data in survex format</h3>
<p>[This has been described in several places and we are in the process of consolidating
the documentation and getting rid of out of date notes.]
<p>The survey data typed up must include all the notes, including station details and passage
names. Make a backup copy to another machine or USB stick as soon as you have typed it in.
<p>Survex cave data belongs in the repository "loser", e.g.
loser "caves-1623/264/mongolrally.svx".
<p>If you have never worked with the distributed version control system before,
then you will be using the expo laptop to create the .svx file and
you will put it in the folder
<pre>
/home/expo/loser/caves-1623/264/mongolrally.svx
</pre>
and tell someone nerdy when you have finished and they will
ensure that it is <em>saved, committed, </em>and<em> pushed</em> appropriately.
<p>If you have several parts of the cave surveyed on one trip, create several distinct .svx files.
<ul>
<li><a href="getin.htm">From muddy book to survex plot</a> - the survex file format (to be revised)
<li><a href="drawup.htm">Drawing up your survey</a> - incomplete and a bit out of date
<li><a href="athome.htm">Back in the UK</a> - not really part of the process
<li><a href="/expofiles/presentations/cave_surveying_20130626.pdf">Training course slidepack</a>
</ul>
<h3>Running survex to create a centre-line</h3>
<p><em>to be documented</em>
<h3>Transcribing and re-scanning your sketches</h3>
<p><em>to be documented</em>
<h3>Using tunnel for final survey production</h3>
<p><em>to be documented</em>
<p>Tunnel only produces plan surveys, but they are very pretty.
<hr />
<ul id="links">
<li><a href="../index.htm">Expedition Handbook</a>
<li><a href="index.htm">Survey Handbook</a>
</ul>
</body>
</html>

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<html>
<head>
<title>Survey Handbook</title>
<link rel="stylesheet" type="text/css" href="../../css/main2.css" />
</head>
<body>
<h2 id="tophead">CUCC Expedition Survey Handbook</h2>
<h1>PDA additional notes</h1>
<p>This is where you learn how to use a PDA with the CUCC expo survey process instead of using pencil and notebook.
<p>This will be replaced with the information you want as soon as someone gets around to writing it.
Why not find out how to do this yourself ?
<hr />
<ul id="links">
<li><a href="../index.htm">Expedition Handbook</a>
<li><a href="newcave.html">Registering a new cave process</a>
<li><a href="index.htm">Expo Survey Handbook</a>
</ul>
</body>
</html>