Once all the traveller values have been assigned, the total cost of the Expo-funded vehicles is divided in proportion to each member's value. This is done automatically in the Expo spreadsheet.
Cars can qualify as “serving Expo” for their outward journey and/or for their return journey.
-To achieve “serving Expo” status, the car will taking an acceptably direct route and be
-transporting either:
-• Three or more expedition members (including driver) for most of the journey.
-• Two or more expedition members (including driver), plus an appreciable quantity of
-communual equipment for most of the journey.
Cars that fail to meet these criteria may also be considered to be “serving Expo” at the discretion of the expedition treasurer.
-The transport pool will pay for fuel, ferry and additional insurance/breakdown cover (see -the note below) costs incurred while a car is “serving Expo” if receipts for such costs are provided. -The expedition will not pay for road tolls (it is perfectly possible to drive to Austria from the -UK without incurring any tolls), fines, any aspect of costs incurred following a breakdown, or for additional equipment legally required to drive to/from Austria.
-In addition, car owners are entitled to a wear-and-tear payment for each direction their car is serving Expo.
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Where a car is serving Expo in one direction only, Expo will pay some of the additional -insurance/breakdown cover costs and half of the ferry fare only.
-The pool will cover the costs of ’plane, bus and train tickets for those who are forced to fly -from the UK due to a lack of car space.
-Expedition members may exclude themselves/their vehicles from this scheme and travel
independently, but are then responsible for funding their costs.
Vehicle insurance for an additional driver to assist in getting -to/from Expo, and breakdown cover, will be met by the transport pool, so long as they cost no more than £100 together. In the event of them adding up to more check with the expedition treasurer, with details of what you propose.
-Excess BaggageSimilarly to transportation of an independent traveller’s communal gear, bag surcharge will apply to anyone taking significantly more than two such bags of personal gear via pooled transport. Please don’t.
-Should there be insufficient transport available for communal gear the cost of freighting (with insurance matching replacement cost) will be split per person.
-In AustriaFuel and parking for all vehicles being used for communal purposes (i.e. communal shopping and going caving) will be combined and charged per day spent in Austria.
-Driving unrelated to Expo (“Jollies”) must be entered on the appropriate page in the Bier Book, and will be deducted from drivers’ petrol allowances. It is the driver’s responsibility to enter swaps to distribute the costs between their passengers.
- --The toll road cost will be shared equally across all caving members of the expedition.
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