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Rope, first-aid notes. Transporting gear new webpage.

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Philip Sargent 2018-06-17 12:55:45 +01:00
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handbook/gear_order.html
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<h2> Rope </h2>
We normally buy 200m of 9mm and 200m of 10mm, although you may like to get some 11mm if stocks are running low. The preferred brand is Equirial available from Starless River. You'll also want some slings, the standard length are 120cm.
<p>Keep records in the expo handbook <a href="rope_history.html">rope history</a> page.
<h2> Metal work </h2>
<ul>
@ -39,6 +40,11 @@ We don't have a regular order for this sort of thing yet, but think about adequa
<li>network and USB cables</li>
<li>cooking stuff: gaz cylinders and utensils</li>
</ul>
<h2> First Aid Stuff </h2>
This needs checking and re-stocking every year.
<ul>
<li>2016: <a href="../years/2016/1staidinventory.html">Inventory at base camp,top camp and underground camp</a></li>
</ul>
<h2> Past years </h2>
You will need to consult what has been left at top camp and in underground camps the previous year. It is also very useful to see what was bought and used in previous years:
<ul>

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handbook/index.htm
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<li><a href="uploading.html">How to upload your photos</a></li>
</ul>
<dt><a href="planning.html">Expo Planning Guide</a></dt>
<dd>How to plan and organise an expo.<dd>
<dl>
<dt><a href="rescue.htm">Rescue</a></dt>
<dd>You fall and break your leg &ndash; probably need a little help to get out of the cave ? How would you feel if everyone at this stage took the rescue guide into Hilde's bar and started reading about what to do ? Not a happy prospect, is it &ndash; so in the hope that it is <strong>not</strong> you who gets hurt, we suggest you read this <strong>now</strong> so you know what to do. It may well help you if it <strong>is</strong> you who gets injured, and may even help prevent that from happening. So don't skip it !</dd>

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handbook/planning.html
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<li><a href="flapjack.html">Flapjack</a> - Flapjack recipes and amounts</li>
</ul>
<dt><a href="transport.html">Transport: getting people and gear to Expo</a></dt>
<dd>This is complicated and difficult and much of the effort happens during June. </dd>
<dt>Planning who does what</dt>
Read the expo leader checklist (above). Consult the planning lists from previous expos:
<ul>

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handbook/transport.html Normal file
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<html>
<head>
<title>CUCC Austria Expeditions: Expo Transport</title>
<link rel="stylesheet" type="text/css" href="../css/main2.css" />
</head>
<body>
<h1>Expo Transport: people and gear</h1>
This page is an index to other pages with the information you need (updated 2018).
<p>
The logistics of getting 20 or so cavers and half a tonne of miscellaneous gear out to Austria, on a shoestring budget with a limited number of cars, and people coming-from/going-to various places are daunting. The job mostly involves collating info and badgering people regularly. Starting early saves everyone money.
<p>
Organising transport is one of the biggest nightmares and the sooner we know who is going and when, the easier this gets. Getting a second (non- refundable) deposit off people helps to tie them down.
<dl>
<dt>Routes and travel advice</dt>
<ul>
<li><a href="../travel.htm">Personal travel</a> - Getting there</li>
</ul>
<dt>Accounting and money</dt>
<ul>
<li><a href="treasurer.html#travelcosts">Accounting guideline</a> - who pays for what travel</li>
<li><a href="treasurer.html#traveller">Classifying travellers</a> - the expo fiddle-factor</li>
<li><a href="treasurer.html#carcosts">Car costs</a> - crediting car owners</li>
</ul>
<dt>Organising travel</dt>
<ul>
<li><a href="treasurer.html#travelorg">Coordination and coercion</a> - why this is hard</li>
<li><a href="../years/2017/whoandwhen.html">The travel matrix</a> - 2017 standard "who & when" format</li>
<li><a href="https://www.srcf.ucam.org/caving/wiki/Expo_2018/Who_and_When">The travel matrix</a> - 2018 using SCRF as expo website was broken at a critical time</li>
<li><a href="../years/2004/travel.html">The travel matrix</a> - 2004 (sophisticated) "who & when"</li>
</ul>
The expo handbook assumes (in places) that it is the Treasurer who organises transport; or by default it gets done by the expo leader. This is probably not a good idea and a dedicated transport coordinator should be nominated. This must be someone who has been on expo before, and who can liaise closely with the treasurer on decisions about allowable costs.
<p>
Entering data: we have had no particular problmes requiring all expoers to hand-edit HTML or Markdown tables when stating their travel plans. This is somewhat surprising.
<dt>Commercial gear shipping</dt>
Rumour has it that we paid for a pallet of gear to be transported to Hilda's using a commercial courier at some point in the past.
</dl>
<p>
Back to <a href="planning.html">Expo Planning Guide</a>.
</body></html>

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handbook/treasurer.html
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<P>How each of these areas has been dealt with traditionally is described below. Future treasurers may wish to change this, but should be prepared for 'heated debate'...</P>
<H4>Expenditure on behalf of Expo</H4>
<H4 id="travelcosts">Expenditure on behalf of Expo</H4>
<P>Reasonable Expo expenses recorded in the bier book will be refunded. The Expo treasurer determines what is reasonable, but generally Expo only pays for what it gets, and only buys what it needs.</P>
@ -111,7 +111,7 @@
<P>Expo does not pay fines (speeding, parking or otherwise) but may pay road tolls.</P>
<H4>Travel Arrangements</H4>
<H4 id="traveller">Travel Arrangements: traveller types</H4>
<P>Each Expo member may be regarded as anything from </P>
@ -129,6 +129,9 @@
<P>Once all the <EM>traveller</EM> values have been assigned, the total cost of the Expo-funded vehicles is divided in proportion to each member's value. This is done automatically in the Expo spreadsheet.</P>
<H4 id="carcosts">Allowance for car owners</H4>
<P>A car allowance can made to owners of Expo funded vehicles to cover wear and tear. How much this is and whether it includes an element for extra motor insurance cover is determined by the treasurer; recently it has been &pound;80 including insurance and &pound;50 not including insurance (which was paid separately if requested). Partially funded vehicles were given a proportional allowance. However, as the car allowance was stated when we had problems getting enough cars. You could make it optional, or direct it towards skint/unwaged car owners, as you think appropriate: an 'options' page in the Bier Book could be used to let people sign up for a car allowance.</P>
<H4>Time spent on Expo</H4>
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<P>The Expo account is with National Westminster, number 22997253, sort code 60-04-23 (King's Parade branch). Internet banking may be available for this account, but we haven't got it yet. Remember to give the bank the signature authority forms to authorise your successor before you leave Cambridge.</P>
<H4>Transport</H4>
<H4 id="travelorg">Transport Organisation</H4>
<P>The bugbear of the Expo Treasurer... This is a co-ordination/coercion game. Ask everybody when they would like to go to Expo, then match those without cars of their own to those who have cars and will take passengers. Try to make sure that each vehicle that will be funded by Expo will be as fully utilised as possible.</P>
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<P>Later on, there'll be the job of determining who the full, semi-independent and independent travellers are and which vehicles are funded in full or part. This may be a bit iterative, depending on how helpful and communicative various people have been.</P>
<P>A car allowance can made to owners of Expo funded vehicles to cover wear and tear. How much this is and whether it includes an element for extra motor insurance cover is determined by the treasurer; recently it has been &pound;80 including insurance and &pound;50 not including insurance (which was paid separately if requested). Partially funded vehicles were given a proportional allowance. However, as the car allowance was stated when we had problems getting enough cars. You could make it optional, or direct it towards skint/unwaged car owners, as you think appropriate: an 'options' page in the Bier Book could be used to let people sign up for a car allowance.</P>
<H4>BCRA Expedition Insurance</H4>