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Add 2013-onwards address for expo permission letter, along with

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'time-critical tasks' section in handbook/leader.htm
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Wookey 2014-06-16 12:33:55 +01:00
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handbook/leader.htm
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@ -1,7 +1,7 @@
<!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Strict//EN" "http://www.w3.org/TR/xhtml1/DTD/xhtml1-strict.dtd">
<html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=iso-8859-1" />
<meta http-equiv="Content-Type" content="text/html; charset=utf-8" />
<title>CUCC Expedition Handbook: Expo Leaders' Guide</title>
<link rel="stylesheet" type="text/css" href="../css/main2.css" />
</head>
@ -9,11 +9,9 @@
<h2 id="tophead">CUCC Expedition Handbook</h2>
<h1>Expedition Leadership</h1>
<p>This is far from a complete checklist, as no recent leaders have
stepped forward to write the guide. However, it is a series of notes
outlining some expo jobs and giving a vague timetable. It will be
as useful if someone says "this is complete tosh" and writes a better one,
as if it actually provides some help!</p>
<p>This is far from a complete checklist. However, it is a series of notes
outlining some expo jobs and giving a vague timetable. It needs to be
kept up to date!</p>
<h3>Expo Committee</h3>
@ -26,20 +24,23 @@ thinks that someone else will be doing it. Define responsibilities early!</p>
<dd>Overall coordinator and motivator.</dd>
<dt>Treasurer</dt>
<dd>Collects deposits to fund gear-buying. Keep track of accounts and
sends out expo bills in the autumn. Provides expo tallies book.</dd>
sends out expo bills a month or two after expo returns. Provides expo
bire and sesh books.</dd>
<dt>Sponsorship</dt>
<dd>If you are going to pursue sponsorship, start early (you will be
competing with many similar groups and most potential sponsors will
be more impressed by an air of efficient organisation than one of last
minute desperation).</dd>
<dt>Equipment</dt>
<dd>This covers more than just rope and hangers. Will need to liaise
<dd>This covers more than just rope and hangers. The club and expo
dear orders are usually combined, so will need to liaise
closely with sponsorship officer and club Tackle Master.</dd>
<dt>Transport</dt>
<dd>The logistics of getting 20 or so cavers and half a tonne of miscellaneous
gear out to Austria, on a shoestring budget with a limited number of cars, are
daunting. Whoever does this probably ought to be a driver themselves, so they
know what's involved.</dd>
gear out to Austria, on a shoestring budget with a limited number of
cars, and people coming-from/going-to various places are
daunting. The job mostly involves collating info and badering people
regularly. Starting early saves everyone money.</dd>
<dt>Project officers</dt>
<dd>If there is a special project which has its own special needs (radios,
aerial photos or whatever), it may be best to have one person specifically
@ -56,15 +57,19 @@ adequately, like where to find cave XYZ etc.</dd>
<h3>Vital jobs</h3>
<p>Every expedition depends on the work of previous expos. The first priority
is to make sure that all the work of last year's expo is finished. This means
trips written up in logbook, survey data into the survey book, question mark
lists made up (both new questions marks added and ones dealt with removed to
the "done" list). Each piece of survey drawing and each missing passage
description or rigging guide should be assigned to a specific person so you
know whom to hassle. This should be the job of last year's expo committee, of
course (especially as this work needs to be started well before the next expo
starts to become organised), but the current year's leadership needs to check
that everything has been done as soon as they start organising.</p>
is to make sure that all the work of last year's expo is finished</a> (but
don't let these tasks block time-sensitive tasks for this year).
This means report to GPF sent in good time, trips written up in
logbook, survey data into the survey book, question mark lists made up
(both new questions marks added and ones dealt with removed to the
"done" list). Each piece of survey drawing and each missing passage
description or rigging guide should be assigned to a specific person
so you know whom to hassle. This should be the job of last year's expo
committee, of course (especially as this work needs to be started well
before the next expo starts to become organised), but the current
year's leadership needs to check that everything has been done as soon
as they start organising.</p>
<h4><a name="lastyear">Have we finished?</a></h4>
@ -84,7 +89,32 @@ but a rather different emphasis)</li>
<li>Filled in forms for new cave numbers given (or sent) to Robert TWC.</li>
</ul>
<h4>Preparing for the next expo</h4>
<h3>Preparing for the next expo</h3>
<h4>Time-critical tasks</h4>
<p>There are two time-critical external tasks that <strong>must</strong> happen, otherwise
expo might not happen.</p>
<dl>
<dt>Send off permission request to camp in the National Park</dt>
<dd>Deadline: <strong>End February</strong>. Do it at the same time as the GPF application.<br />
Address (since 2013): <br />
<address>Amt der Steierm&auml;rkischen Landesregierung<br />
Abteilung 13 - Naturschutz<br />
Landhausgasse 7<br />
8010 Graz<br /></address>
<note>We have been late before on this in
2013 and 2014 so it's important to get it right. Not doing so
jeapordises the whole expedition.</note>
</dd>
<dt>Apply for Ghar Parau Foundation funding.</dt>
<dd>Deadline: <strong>last day of Feb</strong>. <a
href="http://www.apps.gharparau.org.uk/login">Applications are done
online</a>.</dd>
</dl>
<h4>General Preparation</h4>
<ul>
<li>Get some people interested ! Don't intimidate your novices by making
@ -162,15 +192,16 @@ so where possible do so.</li>
<li>Tell the Austrians when we are coming. Make sure we have permission
for top camp. Have any serious political developments occurred since last
year?</li>
<li>Tell Hilde and Karin when we are coming.</li>
<li>Tell Karin Wilpernig when we are coming.</li>
<li>Make sure people are competent. This is mainly for new people, as those who
have been before will know what to expect. SRT training sessions (or some good
serious trips), surveying practice on the surface or underground in the UK.</li>
<li>Motivate people to read the website so that they know what is being
talked about and might form their own ideas of which projects will interest
them most.</li>
<li>A pre-expo Yorkshire meet (and summer dinner) with exCS so your novices
have met the old lags before expo.</li>
<li>A pre-expo Yorkshire meet should be arranged, to provide training
for people new to expedition caving, and as an opportunity to meet
people not based in Cambridge, before getting to Austria.</li>
</ul>
<h4>Last minute</h4>
@ -207,17 +238,15 @@ be there next year.</p>
trip (zero if trip failed to happen).</li>
<li>Log Book - get people to write trips up as soon as possible. If passage
names are decided later, go back and write them in, as it makes the log a
lot more usable. Standards of logbook writing have been a little poor lately;
there are certain repeat offenders who should be strongly encouraged to write
stuff in.</li>
lot more usable.</li>
<li>Survey calibration - make sure people do it, or at least record which
instruments they used.</li>
<li>Survey book - as soon as surveyors are at base camp, get this written
up - don't let anyone go home without writing up their survey!!!</li>
up - don't let anyone go home without writing up their survey or it'll
never get done!!!</li>
<li>Photos - make sure some are taken, preferably underground in new finds.
If sponsors asked for photos, take <b>relevant</b> ones, eg. photos of their
products <b>in use</b>. Don't be stingy with film on this - two or three
photos of all the sponsorship stuff together is <b>not</b> adequate.</li>
products <b>in use</b>. Two or three photos of all the sponsorship stuff together is <b>not</b> adequate.</li>
</ul>
<h4>Before going home</h4>