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Add 2013-onwards address for expo permission letter, along with

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'time-critical tasks' section in handbook/leader.htm
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Wookey 2014-06-16 12:33:55 +01:00
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@ -1,7 +1,7 @@
<!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Strict//EN" "http://www.w3.org/TR/xhtml1/DTD/xhtml1-strict.dtd"> <!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Strict//EN" "http://www.w3.org/TR/xhtml1/DTD/xhtml1-strict.dtd">
<html> <html>
<head> <head>
<meta http-equiv="Content-Type" content="text/html; charset=iso-8859-1" /> <meta http-equiv="Content-Type" content="text/html; charset=utf-8" />
<title>CUCC Expedition Handbook: Expo Leaders' Guide</title> <title>CUCC Expedition Handbook: Expo Leaders' Guide</title>
<link rel="stylesheet" type="text/css" href="../css/main2.css" /> <link rel="stylesheet" type="text/css" href="../css/main2.css" />
</head> </head>
@ -9,11 +9,9 @@
<h2 id="tophead">CUCC Expedition Handbook</h2> <h2 id="tophead">CUCC Expedition Handbook</h2>
<h1>Expedition Leadership</h1> <h1>Expedition Leadership</h1>
<p>This is far from a complete checklist, as no recent leaders have <p>This is far from a complete checklist. However, it is a series of notes
stepped forward to write the guide. However, it is a series of notes outlining some expo jobs and giving a vague timetable. It needs to be
outlining some expo jobs and giving a vague timetable. It will be kept up to date!</p>
as useful if someone says "this is complete tosh" and writes a better one,
as if it actually provides some help!</p>
<h3>Expo Committee</h3> <h3>Expo Committee</h3>
@ -26,20 +24,23 @@ thinks that someone else will be doing it. Define responsibilities early!</p>
<dd>Overall coordinator and motivator.</dd> <dd>Overall coordinator and motivator.</dd>
<dt>Treasurer</dt> <dt>Treasurer</dt>
<dd>Collects deposits to fund gear-buying. Keep track of accounts and <dd>Collects deposits to fund gear-buying. Keep track of accounts and
sends out expo bills in the autumn. Provides expo tallies book.</dd> sends out expo bills a month or two after expo returns. Provides expo
bire and sesh books.</dd>
<dt>Sponsorship</dt> <dt>Sponsorship</dt>
<dd>If you are going to pursue sponsorship, start early (you will be <dd>If you are going to pursue sponsorship, start early (you will be
competing with many similar groups and most potential sponsors will competing with many similar groups and most potential sponsors will
be more impressed by an air of efficient organisation than one of last be more impressed by an air of efficient organisation than one of last
minute desperation).</dd> minute desperation).</dd>
<dt>Equipment</dt> <dt>Equipment</dt>
<dd>This covers more than just rope and hangers. Will need to liaise <dd>This covers more than just rope and hangers. The club and expo
dear orders are usually combined, so will need to liaise
closely with sponsorship officer and club Tackle Master.</dd> closely with sponsorship officer and club Tackle Master.</dd>
<dt>Transport</dt> <dt>Transport</dt>
<dd>The logistics of getting 20 or so cavers and half a tonne of miscellaneous <dd>The logistics of getting 20 or so cavers and half a tonne of miscellaneous
gear out to Austria, on a shoestring budget with a limited number of cars, are gear out to Austria, on a shoestring budget with a limited number of
daunting. Whoever does this probably ought to be a driver themselves, so they cars, and people coming-from/going-to various places are
know what's involved.</dd> daunting. The job mostly involves collating info and badering people
regularly. Starting early saves everyone money.</dd>
<dt>Project officers</dt> <dt>Project officers</dt>
<dd>If there is a special project which has its own special needs (radios, <dd>If there is a special project which has its own special needs (radios,
aerial photos or whatever), it may be best to have one person specifically aerial photos or whatever), it may be best to have one person specifically
@ -56,15 +57,19 @@ adequately, like where to find cave XYZ etc.</dd>
<h3>Vital jobs</h3> <h3>Vital jobs</h3>
<p>Every expedition depends on the work of previous expos. The first priority <p>Every expedition depends on the work of previous expos. The first priority
is to make sure that all the work of last year's expo is finished. This means is to make sure that all the work of last year's expo is finished</a> (but
trips written up in logbook, survey data into the survey book, question mark don't let these tasks block time-sensitive tasks for this year).
lists made up (both new questions marks added and ones dealt with removed to This means report to GPF sent in good time, trips written up in
the "done" list). Each piece of survey drawing and each missing passage logbook, survey data into the survey book, question mark lists made up
description or rigging guide should be assigned to a specific person so you (both new questions marks added and ones dealt with removed to the
know whom to hassle. This should be the job of last year's expo committee, of "done" list). Each piece of survey drawing and each missing passage
course (especially as this work needs to be started well before the next expo description or rigging guide should be assigned to a specific person
starts to become organised), but the current year's leadership needs to check so you know whom to hassle. This should be the job of last year's expo
that everything has been done as soon as they start organising.</p> committee, of course (especially as this work needs to be started well
before the next expo starts to become organised), but the current
year's leadership needs to check that everything has been done as soon
as they start organising.</p>
<h4><a name="lastyear">Have we finished?</a></h4> <h4><a name="lastyear">Have we finished?</a></h4>
@ -84,7 +89,32 @@ but a rather different emphasis)</li>
<li>Filled in forms for new cave numbers given (or sent) to Robert TWC.</li> <li>Filled in forms for new cave numbers given (or sent) to Robert TWC.</li>
</ul> </ul>
<h4>Preparing for the next expo</h4> <h3>Preparing for the next expo</h3>
<h4>Time-critical tasks</h4>
<p>There are two time-critical external tasks that <strong>must</strong> happen, otherwise
expo might not happen.</p>
<dl>
<dt>Send off permission request to camp in the National Park</dt>
<dd>Deadline: <strong>End February</strong>. Do it at the same time as the GPF application.<br />
Address (since 2013): <br />
<address>Amt der Steierm&auml;rkischen Landesregierung<br />
Abteilung 13 - Naturschutz<br />
Landhausgasse 7<br />
8010 Graz<br /></address>
<note>We have been late before on this in
2013 and 2014 so it's important to get it right. Not doing so
jeapordises the whole expedition.</note>
</dd>
<dt>Apply for Ghar Parau Foundation funding.</dt>
<dd>Deadline: <strong>last day of Feb</strong>. <a
href="http://www.apps.gharparau.org.uk/login">Applications are done
online</a>.</dd>
</dl>
<h4>General Preparation</h4>
<ul> <ul>
<li>Get some people interested ! Don't intimidate your novices by making <li>Get some people interested ! Don't intimidate your novices by making
@ -162,15 +192,16 @@ so where possible do so.</li>
<li>Tell the Austrians when we are coming. Make sure we have permission <li>Tell the Austrians when we are coming. Make sure we have permission
for top camp. Have any serious political developments occurred since last for top camp. Have any serious political developments occurred since last
year?</li> year?</li>
<li>Tell Hilde and Karin when we are coming.</li> <li>Tell Karin Wilpernig when we are coming.</li>
<li>Make sure people are competent. This is mainly for new people, as those who <li>Make sure people are competent. This is mainly for new people, as those who
have been before will know what to expect. SRT training sessions (or some good have been before will know what to expect. SRT training sessions (or some good
serious trips), surveying practice on the surface or underground in the UK.</li> serious trips), surveying practice on the surface or underground in the UK.</li>
<li>Motivate people to read the website so that they know what is being <li>Motivate people to read the website so that they know what is being
talked about and might form their own ideas of which projects will interest talked about and might form their own ideas of which projects will interest
them most.</li> them most.</li>
<li>A pre-expo Yorkshire meet (and summer dinner) with exCS so your novices <li>A pre-expo Yorkshire meet should be arranged, to provide training
have met the old lags before expo.</li> for people new to expedition caving, and as an opportunity to meet
people not based in Cambridge, before getting to Austria.</li>
</ul> </ul>
<h4>Last minute</h4> <h4>Last minute</h4>
@ -207,17 +238,15 @@ be there next year.</p>
trip (zero if trip failed to happen).</li> trip (zero if trip failed to happen).</li>
<li>Log Book - get people to write trips up as soon as possible. If passage <li>Log Book - get people to write trips up as soon as possible. If passage
names are decided later, go back and write them in, as it makes the log a names are decided later, go back and write them in, as it makes the log a
lot more usable. Standards of logbook writing have been a little poor lately; lot more usable.</li>
there are certain repeat offenders who should be strongly encouraged to write
stuff in.</li>
<li>Survey calibration - make sure people do it, or at least record which <li>Survey calibration - make sure people do it, or at least record which
instruments they used.</li> instruments they used.</li>
<li>Survey book - as soon as surveyors are at base camp, get this written <li>Survey book - as soon as surveyors are at base camp, get this written
up - don't let anyone go home without writing up their survey!!!</li> up - don't let anyone go home without writing up their survey or it'll
never get done!!!</li>
<li>Photos - make sure some are taken, preferably underground in new finds. <li>Photos - make sure some are taken, preferably underground in new finds.
If sponsors asked for photos, take <b>relevant</b> ones, eg. photos of their If sponsors asked for photos, take <b>relevant</b> ones, eg. photos of their
products <b>in use</b>. Don't be stingy with film on this - two or three products <b>in use</b>. Two or three photos of all the sponsorship stuff together is <b>not</b> adequate.</li>
photos of all the sponsorship stuff together is <b>not</b> adequate.</li>
</ul> </ul>
<h4>Before going home</h4> <h4>Before going home</h4>