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documents/Expo08accounting.pdf
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handbook/bierbook.html
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<!DOCTYPE html>
<html> <html>
<head> <head>
<meta http-equiv="Content-Type" content="text/html; charset=utf-8" />
<title>CUCC Expedition Handbook</title> <title>CUCC Expedition Handbook</title>
<link rel="stylesheet" type="text/css" href="../css/main2.css" /> <link rel="stylesheet" type="text/css" href="../css/main2.css" />
</head> </head>
@@ -42,6 +44,9 @@ This also records the number of nights spent at the bivvy and underground camp.
</ul> </ul>
Getting infomation on the number of people attending dinner is always difficult. Try to get this filled in a week in advance. Getting infomation on the number of people attending dinner is always difficult. Try to get this filled in a week in advance.
<h3 id="during">Management of the books during Expo</h3>
<p>As well as the obvious need to promptly record supermarket bills and shared meals in the sesh book, and to tick off bier as it is drunk, the entries in the sesh book should be transcribed into the <a href="bankofexpo.html">bank of expo</a> every couple of days. Keeping up with this data entry saves an immense amount of time later on.
<h3 id="sesh">Scanned copies of Bier and Sesh Books</h3> <h3 id="sesh">Scanned copies of Bier and Sesh Books</h3>
<p>The 2016 expo bierbook and seshbook were scanned and can be downloaded (13MB and 5 MB) from here: <p>The 2016 expo bierbook and seshbook were scanned and can be downloaded (13MB and 5 MB) from here:
<a href="http://expo.survex.com/expofiles/writeups/2016/">expofiles/writeups/2016/</a> <a href="http://expo.survex.com/expofiles/writeups/2016/">expofiles/writeups/2016/</a>

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handbook/computing/ftpusage.html
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@@ -10,7 +10,7 @@
<h1>Using expo server via FTP or scp or sftp connection</h1> <h1>Using expo server via FTP or scp or sftp connection</h1>
<h2>Configure connection on Android phone</h2> <h2>Configure connection on Android phone</h2>
<p>SFTP only works if you have <a href="keyexchange.html">key exchange</a> set up. But <p>SFTP only works if you have <a href="keyexchange.html">key-pair setup</a> set up. But
you can use FTP using this app and this method. you can use FTP using this app and this method.
<ul> <ul>
@@ -42,7 +42,7 @@ you can use FTP using this app and this method.
</ul> </ul>
<hr> <hr>
<h2>Configure connection on Windows</h2> <h2>Configure connection on Windows</h2>
<p>scp only works if you have <a href="keyexchange.html">key exchange</a> set up. <p>scp only works if you have <a href="keyexchange.html">key-pair setup</a> set up.
<ul> <ul>
<li>Get <a href="https://winscp.net/eng/download.php">WinScp</a> application to handle uploads or similar:<br> <li>Get <a href="https://winscp.net/eng/download.php">WinScp</a> application to handle uploads or similar:<br>
@@ -59,7 +59,7 @@ you can use FTP using this app and this method.
<h2>Configure connection on Linux/Unix</h2> <h2>Configure connection on Linux/Unix</h2>
<p>scp only works if you have <a href="keyexchange.html">key exchange</a> set up. <p>scp only works if you have <a href="keyexchange.html">key-pair setup</a> set up.
<ul> <ul>
<li>You can upload files using 'scp' command (to upload localfile.file to expofiles/uploads/remotename.file)<br> <li>You can upload files using 'scp' command (to upload localfile.file to expofiles/uploads/remotename.file)<br>
<pre> <pre>

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handbook/computing/keyexchange.html
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@@ -1,21 +1,24 @@
<!DOCTYPE html>
<html> <html>
<head> <head>
<meta http-equiv="Content-Type" content="text/html; charset=iso-8859-1" /> <meta http-equiv="Content-Type" content="text/html; charset=utf-8" />
<title>Handbook placeholder page</title> <title>Handbook placeholder page</title>
<link rel="stylesheet" type="text/css" href="../../css/main2.css" /> <link rel="stylesheet" type="text/css" href="../../css/main2.css" />
</head> </head>
<body> <body>
<h2 id="tophead">CUCC Expedition Handbook</h2> <h2 id="tophead">CUCC Expedition Handbook</h2>
<h1>Cryptographic Key Exchange</h1> <h1>Key-Pair Setup</h1>
<p>As of the server move in spring 2019 you need authorisation on the expo server to log in. This takes the form of an ssh key. You generate it on the machine you use for access, then send the public half to the server. Once done all logins are automatic - no passwords needed.</p> <p>As of the server move in spring 2019 you need authorisation on the expo server to log in. This takes the form of an ssh key. You generate a key-pair on the machine you use for access, then send the public half to the server. Once done all logins are automatic - no passwords needed.</p>
<p>'ssh' is 'secure shell' and is widely used for secure access to machines and services.</p> <p>'ssh' is 'secure shell' and is widely used for secure access to machines and services.</p>
<h2>What do I need to do?</h2> <h2>What do I need to do?</h2>
<p>You will need to run ssh-keygen/PuTTYgen on your device, email the public key to someone who already has ssh access (Wookey, Paul Fox, Philip Sargent, Sam Wenham). Once installed by them you should be able to log in as 'expo' over ssh (and other software like tortoise will also use this behind the scenes). This only needs doing once (for any machine you want access from).</p> <p>You will need to run ssh-keygen/PuTTYgen on your device, email the public key to someone who already has ssh access (Wookey, Paul Fox, Philip Sargent, Sam Wenham). Once installed by them you should be able to log in as 'expo' over ssh (and other software like tortoise will also use this behind the scenes). This only needs doing once (for any machine you want access from).</p>
<p>Explanation of how <a href="https://www.ssh.com/ssh/keygen/">ssh keys</a> work.</p> <p>Our own documentation for <a href="../tortoise/tortoise-win.htm">installing PuTTy on Windows</a>.
<p>Explanation of <a href="https://www.ssh.com/ssh/keygen/">key-pairs and the ssh-keygen command</a>.</p>
<p>A public key file looks like this: <tt>ssh-rsa AAAAB3NzaC1yc2EAAAABIwAAAQEApc9+PAMrDtWa8D8/ZneLP2X9UOYmTITAhTd2DRs8SE+NDgis5pYo/Xhtbrg86ePMAC2YM5xAkYx3jNA/VZ/PkB3gTzYJW3T/zTH+cc7YeWhy9l1zIMaYqeyvw7FxeSBaR4XoLPVtVUlai8DUDiWAEm7VvOKj1n68z1LxVh1MZXLm7btckf6fske2YU9UpjqT++AURQvFheRJ4la7KBJ7LXZ3A/TQ7HQaTpqmcQKCiRj/yZ5FNHxBk0M+ShbHUtz1GhXRCMJ3LZHaw24OJyVJ8YNzBiStBb1qcWCXX7HR9CUNhz7tA5HZyc1lau/1vwk8MSe93lyyLntzJKkqmkW/cQ== wookey@kh</tt>i.e. a long string of characters with 'ssh-rsa' at the start and a 'user'@'machine' ID at the end.</p> <p>A public key file looks like this: <tt>ssh-rsa AAAAB3NzaC1yc2EAAAABIwAAAQEApc9+PAMrDtWa8D8/ZneLP2X9UOYmTITAhTd2DRs8SE+NDgis5pYo/Xhtbrg86ePMAC2YM5xAkYx3jNA/VZ/PkB3gTzYJW3T/zTH+cc7YeWhy9l1zIMaYqeyvw7FxeSBaR4XoLPVtVUlai8DUDiWAEm7VvOKj1n68z1LxVh1MZXLm7btckf6fske2YU9UpjqT++AURQvFheRJ4la7KBJ7LXZ3A/TQ7HQaTpqmcQKCiRj/yZ5FNHxBk0M+ShbHUtz1GhXRCMJ3LZHaw24OJyVJ8YNzBiStBb1qcWCXX7HR9CUNhz7tA5HZyc1lau/1vwk8MSe93lyyLntzJKkqmkW/cQ== wookey@kh</tt>i.e. a long string of characters with 'ssh-rsa' at the start and a 'user'@'machine' ID at the end.</p>
@@ -36,6 +39,8 @@
<li>If not, run <tt>ssh-keygen</tt>. It may ask about passwords: you can add a password for extra <li>If not, run <tt>ssh-keygen</tt>. It may ask about passwords: you can add a password for extra
security, but a passwordless key is fine, and more convenient.</li> security, but a passwordless key is fine, and more convenient.</li>
<li>That will create a file: <tt>.ssh/id_rsa.pub</tt> in your home directory. Email that file to one of the admins listed above. </li> <li>That will create a file: <tt>.ssh/id_rsa.pub</tt> in your home directory. Email that file to one of the admins listed above. </li>
<li>Run Pageant (it will have been installed in your Start menu, otherwise find it it "C:\Program Files\PuTTY\pageant.exe"). Click the "Add Key" button. Select the .ppk file in the pop-up file list. You only need to do this once.
</ol> </ol>
<h3>MacOS</h3> <h3>MacOS</h3>
@@ -43,13 +48,48 @@
<li>Erm, dunno...please fill in</li> <li>Erm, dunno...please fill in</li>
<h3>Android</h3> <h3>Android</h3>
<ul>
<li>Erm, dunno...please fill in</li> <li>Install the <a href="https://play.google.com/store/apps/details?id=com.server.auditor.ssh.client&hl=en">Termius app</a>
which is a ssh client. The free version does ssh but not sFTP. Follow the <a href="https://docs.termius.com/">Termius documentation</a> and in-app help to generate a key pair and then use the same process to upload the public key to the expo server as for Linux machines, i.e. email it to an admin.
</li>
</ul>
<h3>iOS</h3> <h3>iOS</h3>
<ul>
<li>There is apparently a version of the <a href="https://play.google.com/store/apps/details?id=com.server.auditor.ssh.client&hl=en">Termius app</a>
for iPhones. Please try it out and document it here.
</ul>
<li>Erm, dunno...please fill in</li>
<h2>Your second machine</h2>
<p>OK, you have an uploaded and usable key and you can ssh into the expo server. Now you want to set up a key for another machine such as your phone. You don't need a nerd admin now, you can do this yourself. But be <b>extremely careful</b> to follow this exactly. If you innocently rename the files to something that appears more sensible it won't work.
<ol>
<li>On your new machine, generate a key-pair. Since you are probably using a different operating system on your second machine, read the instructions above for the relevant OS. Yes you will be generating a new key. Do not re-use the key you had already.
<li>This time though, you will want to be sure that the key has a meaningful label. On Linux this means something like this:
<tt> ssh-keygen -C "anathema.device@crowley"</tt>
(if your name is Anathema Device and your new machine is "crowley"). Just click through the questions it asks accepting the defaults. It will tell you what the key files are called and where it has put them.
<li>
If you accepted the defaults, the public key will be called <span style="font-family:monospace; size=x-small; background-color: lightgray">id_rsa.pub</span> and it will be in <span style="font-family:monospace; size=x-small; background-color: lightgray">~/.ssh/</span> - check that this is the case.
<li>Now copy the public key file to your <em>first machine</em>, the one that is already set up with a working key-pair setup with the expo server. Using email to yourself is easiest.
<li>Now upload the public key using sFTP (Filezilla configured to use sFTP, which uses Pageant by default) to <span style="font-family:monospace; size=x-small; background-color: lightgray">expo.survex.com/home/expo/.ssh/keys/</span>
<li>Now login to the expo server on your first machine and do these commands:<br>
Be <b>extremely careful</b> to type ">>" and not ">" in the fourth line below otherwise you will delete everything.
<tt><font color=red">$</font> ssh expo@expo.survex.com
<br><font color=blue">expo@expo:~$</font> cd .ssh
<br><font color=blue">expo@expo:~$</font> cp -p authorized_keys authorized_keys.backup
<br><font color=blue">expo@expo:~/.ssh$</font> cat keys/id_rsa.pub >>authorized_keys
<br><font color=blue">expo@expo:~/.ssh$</font> ./list-keys.sh
<br><font color=blue">expo@expo:~/.ssh$</font> cat list-of-key-owners
</tt>
This adds your key on to the end of the authorized keys list, runs a little script to extract the names of all the people who have added keys (24 keys as of Jan.2020) and prints out the list. You should see that the last line says:<br>
<span style="font-family:monospace; size=x-small; background-color: lightgray">anathema.device@crowley</span>
<li>Now your public key is installed for your second machine. You check that it works by logging into the expo server using ssh from your second machine.
</p>
<p>Note that by using sFTP like this we avoid having to use a text editor over ssh. If you know what you are doing you can do this of course, but the above process is less likely to cause problems for a Windows user setting up their phone as a second device where they are not experienced with vi or nano.
</ol>
<hr /> <hr />
<div id="menu"> <div id="menu">

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handbook/computing/qstart-hg.html
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<td>|</td> <!DOCTYPE html>
<td><a href="years/2018/">2018</a></td> <html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=utf-8" />
<title>Handbook placeholder page</title> <title>Handbook placeholder page</title>
<link rel="stylesheet" type="text/css" href="../../css/main2.css" /> <link rel="stylesheet" type="text/css" href="../../css/main2.css" />
</head> </head>
@@ -11,7 +13,7 @@
<p>This is NOT a tutorial. This is a set of reminders for people who already know all this stuff. <p>This is NOT a tutorial. This is a set of reminders for people who already know all this stuff.
<p>Since 2019 all use of version control software requires that you <p>Since 2019 all use of version control software requires that you
have <a href="keyexchange.html">cryptographic key exchange</a> already set up before any of this will work on your own machine. have <a href="keyexchange.html">key-pair setup</a> already set up before any of this will work on your own machine.
<p>You can, however, do all this on the <i>expo laptop</i> as this has already been configured with the right keys. <p>You can, however, do all this on the <i>expo laptop</i> as this has already been configured with the right keys.
<dl> <dl>
@@ -41,7 +43,7 @@ have <a href="keyexchange.html">cryptographic key exchange</a> already set up be
</dl> </dl>
<h3><a id="Mercurialinwindows">Using Mercurial/TortoiseHg in Windows</a></h3> <h3><a id="Mercurialinwindows">Using Mercurial/TortoiseHg in Windows</a></h3>
<p>Read the instructions for setting up TortoiseHG in <a href="../tortoise/tortoise-win.htm">Tortoise-on-Windows</a>. But this won't work at all until you set up the key exchange using PuTty/Pageant. <p>Read the instructions for setting up TortoiseHG in <a href="../tortoise/tortoise-win.htm">Tortoise-on-Windows</a>. But this won't work at all until you set up the key-pair setup using PuTty/Pageant.
<p>In Windows: install Mercurial and TortoiseHg of the relevant flavour from <a href="https://tortoisehg.bitbucket.io/">https://tortoisehg.bitbucket.io/</a> (ignoring antivirus/Windows warnings). This will install a submenu in your Programs menu)</p> <p>In Windows: install Mercurial and TortoiseHg of the relevant flavour from <a href="https://tortoisehg.bitbucket.io/">https://tortoisehg.bitbucket.io/</a> (ignoring antivirus/Windows warnings). This will install a submenu in your Programs menu)</p>
<p>To start cloning a repository: first create the folders you need for the repositories you are going to use, e.g. D:\CUCC-Expo\loser and D:\CUCC-Expo\expoweb. Then start TortoiseHg Workbench from your Programs menu, click File -> Clone repository, a dialogue box will appear. In the Source box type</p> <p>To start cloning a repository: first create the folders you need for the repositories you are going to use, e.g. D:\CUCC-Expo\loser and D:\CUCC-Expo\expoweb. Then start TortoiseHg Workbench from your Programs menu, click File -> Clone repository, a dialogue box will appear. In the Source box type</p>

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handbook/computing/troggle-ish.html
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@@ -100,8 +100,8 @@ but note that this domain has an expired ertificate so https:// complains.
<h3>CUCC wiki on troggle</h3> <h3>CUCC wiki on troggle</h3>
<p>CUCC still has an archive list of things that at one time were live tasks, reproduced here: <p>CUCC still has an archive list of things that at one time were live tasks:
from <a href="https://camcaving.uk/Documents/Expo/Legacy/Misc/Troggle%20-%20Cambridge%20University%20Caving%20Club.htm">camcaving.uk/Documents/Expo/Legacy/Misc/...</a> from <a href="https://camcaving.uk/Documents/Expo/Legacy/Misc/Troggle%20-%20Cambridge%20University%20Caving%20Club.htm">camcaving.uk/Documents/Expo/Legacy/Misc/...</a> and that page is reproduced in the table below (so don't worry if the URL link goes dark when CUCC reorganise their legacy pages).
<p>Troggle is a system under development for keeping track of all expo data in a logical and accessible way, and displaying it on the web. At the moment, it is [no longer] under development at <u>http://troggle.cavingexpedition.com/</u> <p>Troggle is a system under development for keeping track of all expo data in a logical and accessible way, and displaying it on the web. At the moment, it is [no longer] under development at <u>http://troggle.cavingexpedition.com/</u>
<tt>But note that this is Aaron's version of troggle, forked from the version of troggle we use. Aaron uses this for the <a href="https://expeditionwriter.com/new-expedition-to-mount-erebus-antarctica/">Erebus expedition</a>.</tt> <tt>But note that this is Aaron's version of troggle, forked from the version of troggle we use. Aaron uses this for the <a href="https://expeditionwriter.com/new-expedition-to-mount-erebus-antarctica/">Erebus expedition</a>.</tt>

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handbook/computing/winlaptop.html
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@@ -32,7 +32,7 @@
<p>Anything where the file upload and download is done via the verson control client software works really well. <p>Anything where the file upload and download is done via the verson control client software works really well.
<h4>Key management using PuTTy</h4> <h4>Key management using PuTTy</h4>
<p>Most Windows software that we recommend "just works" if you have set up PuTTy and have done the <a href="keyexchange.html">cryptographic key exchange</a> and are running a local ssh agent (pagent) automatically at boot up on your laptop. <p>Most Windows software that we recommend "just works" if you have set up PuTTy and have done the <a href="keyexchange.html">key-pair setup</a> and are running a local ssh agent (pagent) automatically at boot up on your laptop.
<p>Some software, such as the commercial (but free) GitKraken, requires that you click a checkbox to say that you are "using local SSH agent" rather than specifying ssh private keys explicitly (File->Preferences->Authentication in GitKraken). <p>Some software, such as the commercial (but free) GitKraken, requires that you click a checkbox to say that you are "using local SSH agent" rather than specifying ssh private keys explicitly (File->Preferences->Authentication in GitKraken).
<p>Some software (such as FIlezilla) defaults to using the local agent and it "just works". <p>Some software (such as FIlezilla) defaults to using the local agent and it "just works".
@@ -56,7 +56,7 @@ is a link to the file <span style="font-family:monospace; size=x-small; backgrou
There are two types of linux links: hard links and symbolic links. Symbolic links are much the same thing as Window's "Shortcuts" but there is no equivalent on Windows to Linux hard links. Fortunately we don't <em>seem</em> to have any hard links anywhere. There are two types of linux links: hard links and symbolic links. Symbolic links are much the same thing as Window's "Shortcuts" but there is no equivalent on Windows to Linux hard links. Fortunately we don't <em>seem</em> to have any hard links anywhere.
<p>What really makes things unpleasant is that sFTP software won't tell you when it comes across a link and will just do something stupid. Our recommended sFTP software - Filezilla - is guilty of this,as it pftp (PuTTY) working in eith sFTP or scp mode.. So what happens is that when you download a load of files onto your laptop using Filezilla it will simply turn every link it finds into a complete copy of the file. Then when you upload those files to the server, the copied file overwrites the link. So the server now has two files with the same content - which is a maintenance nightmare. This is painfully stupid because if it is a symbolic link there is no reason why Filezilla couldn't just create a Windows Shortcut which would do exactly the same thing. But it doesn't. <p>What really makes things unpleasant is that sFTP software won't tell you when it comes across a link and will just do something stupid. Our recommended sFTP software - Filezilla - is guilty of this,as it pftp (PuTTy) working in eith sFTP or scp mode.. So what happens is that when you download a load of files onto your laptop using Filezilla it will simply turn every link it finds into a complete copy of the file. Then when you upload those files to the server, the copied file overwrites the link. So the server now has two files with the same content - which is a maintenance nightmare. This is painfully stupid because if it is a symbolic link there is no reason why Filezilla couldn't just create a Windows Shortcut which would do exactly the same thing. But it doesn't.
<p>So the ordinary user won't notice any problems, but the nerds behind the scenes start to cuss and shout and generally carry-on in an expletive-heavy manner. <p>So the ordinary user won't notice any problems, but the nerds behind the scenes start to cuss and shout and generally carry-on in an expletive-heavy manner.
@@ -80,8 +80,8 @@ it downloads a <em>copy</em> of the contents of essentials.gpx and not a link.
</ul> </ul>
<h3 id="hard">Things that are really quite involved</h3> <h3 id="hard">Things that are really quite involved</h3>
<p>The core problem is integrating the PuTTy key management software (pagent.exe) with a terminal window. We need a terminal window to run rsync as none of the packaged software (Filezilla, PuTTY) includes an rsync client. <p>The core problem is integrating the PuTTy key management software (pagent.exe) with a terminal window. We need a terminal window to run rsync as none of the packaged software (Filezilla, PuTTy) includes an rsync client.
<p>The solution we have now is to use WSL1 and to create another key, distinct from the PuTTY one, and to upload that key to the expo server. Because this is treating WSL as if it were a different machine requiring its own key quite separate from the Windows key, we expect this to continue to work when WSL2 becomes the default behaviour on Windows10. <p>The solution we have now is to use WSL1 and to create another key, distinct from the PuTTy one, and to upload that key to the expo server. Because this is treating WSL as if it were a different machine requiring its own key quite separate from the Windows key, we expect this to continue to work when WSL2 becomes the default behaviour on Windows10.
<p>So on a machine with WSL enabled, create an ordinary cmd window and get into the WSL environment using the wsl command:<br> <p>So on a machine with WSL enabled, create an ordinary cmd window and get into the WSL environment using the wsl command:<br>
<span style="font-family:monospace; size=x-small; background-color: lightgray"> <span style="font-family:monospace; size=x-small; background-color: lightgray">
D:\CUCC-Expo\expoweb\ <font color=red>wsl</font> D:\CUCC-Expo\expoweb\ <font color=red>wsl</font>
@@ -119,7 +119,7 @@ $
</tt> </tt>
</pre> </pre>
The generated key is in the current directory and you need to move them to ~/.ssh/ as is standard on Linux (which is not at all the same place that PuTTy uses to keep keys on Windows). The generated key is in the current directory and you need to move them to ~/.ssh/ as is standard on Linux (which is not at all the same place that PuTTy uses to keep keys on Windows).
<p>Now you have to complete the <a href="keyexchange.html">key exchange process</a> with the new key "id_ras_wsl.pub". But you don't need anyone else's help this time as you can use PuTTy to ssh into the server and copy your key to the right place yourself. <p>Now you have to complete the <a href="keyexchange.html">key-pair setup</a> with the new key "id_ras_wsl.pub". But you don't need anyone else's help this time as you can use PuTTy to ssh into the server and copy your key to the right place yourself.
<p> <p>
Now finally you can use all the usual command line tools at yor wsl command line to communicate with the server with ssh, scp, rsync, such as: Now finally you can use all the usual command line tools at yor wsl command line to communicate with the server with ssh, scp, rsync, such as:
<pre> <pre>
@@ -130,22 +130,24 @@ Now finally you can use all the usual command line tools at yor wsl command line
<p>So here is the current wild frontier. Currently these are the ways to get a terminal window which might work: <p>So here is the current wild frontier. Currently these are the ways to get a terminal window which might work:
<ul> <ul>
<li>cmd window - the old faithful going all the way back to MS-DOS. But no path to an rsync.exe executable as standard. <li>cmd window - the old faithful going all the way back to MS-DOS. But no path to an rsync.exe executable as standard.
<li>PowerShell terminal window - nope, no rsync.
<li>bash window - installed by default when you install <A href="https://gitforwindows.org/">gitforwindows</a>. Unfortunately while this <a href="https://en.wikipedia.org/wiki/MinGW">MINGW32</a> setup includes a comamnd-line git executable it doesn't include rsync. <li>bash window - installed by default when you install <A href="https://gitforwindows.org/">gitforwindows</a>. Unfortunately while this <a href="https://en.wikipedia.org/wiki/MinGW">MINGW32</a> setup includes a comamnd-line git executable it doesn't include rsync.
<li>cygwin - a cmd terminal where you have downloaded and installed <a href="https://www.cygwin.com/">Cygwin</a>. Yes, if you have selected the rsync package you will be able to run the rysnc executable, but it won't have access to the cyptographic key so it can't connect to the expo server. Please feel free to work out how to make this work. A more recent, graphical variant is <a href="https://hackaday.com/2017/03/29/swan-better-linux-on-windows/">Swan</a>. <li>cygwin - a cmd terminal where you have downloaded and installed <a href="https://www.cygwin.com/">Cygwin</a>. Yes, if you have selected the rsync package you will be able to run the rysnc executable, but it won't have access to the cyptographic key so it can't connect to the expo server. Please feel free to work out how to make this work. A more recent, graphical variant is <a href="https://hackaday.com/2017/03/29/swan-better-linux-on-windows/">Swan</a>.
<li>PowerShell terminal window - nope, no rsync. <li><img src="wsl.jpg" align="right" hspace="10"><a href="https://en.wikipedia.org/wiki/Windows_Subsystem_for_Linux">Windows Subsystem for Linux</a> aka WSL1 available on all Windows10 machines since the November 2019 update. (The first versions of WSL1 didn't do the ssh key-pair setup easily: <a href="https://blog.anaisbetts.org/using-github-credentials-in-wsl2/">"fairly annoying because of how out-to-lunch SSH Agent is"</a> but it works now.)
<li><a href="https://en.wikipedia.org/wiki/Windows_Subsystem_for_Linux">Windows Subsystem for Linux</a> aka WSL1 available on all Windows10 machines since the November 2019 update.
<ul> <ul>
<li> <a href="https://code.visualstudio.com/remote-tutorials/wsl/enable-wsl">Install it like this</a>. This does all we want. This works using a key generated by its own version of ssh-keygen if you follow the instructions above about putting it in the right place. This will shortly be made obsolete by: <li>WSL1 <a href="https://code.visualstudio.com/remote-tutorials/wsl/enable-wsl">Install it like this</a>. This does all we want. This works using a key generated by its own version of ssh-keygen if you follow the instructions above about putting it in the right place.
<li><a href="https://en.wikipedia.org/wiki/Windows_Subsystem_for_Linux#WSL_2">WSL2</a> - the new wonderful system which will solve all our problems, make the tea and carry our gear up to topcamp. Allegedly. <li>WSL1: <a href="https://hackaday.com/2019/12/23/linux-fu-wsl-tricks-blur-the-windows-linux-line/"> Converting Windows paths to Linux paths and vice-versa</a>.
<li>WSL1 will shortly be made obsolete by <a href="https://en.wikipedia.org/wiki/Windows_Subsystem_for_Linux#WSL_2">WSL2</a> - the new wonderful system which will solve all our problems, make the tea and carry our gear up to topcamp. Allegedly.
<li>The <a href="https://docs.microsoft.com/en-us/windows/wsl/install-win10">2019 WSL2 release</a> includes a selection of complete Linux kernels. If you want to use this, then please do - and then write the handbook documentation too. But beware that it has <a href="https://docs.microsoft.com/en-us/windows/wsl/wsl2-index">two different modes</a> which behave differently. <li>The <a href="https://docs.microsoft.com/en-us/windows/wsl/install-win10">2019 WSL2 release</a> includes a selection of complete Linux kernels. If you want to use this, then please do - and then write the handbook documentation too. But beware that it has <a href="https://docs.microsoft.com/en-us/windows/wsl/wsl2-index">two different modes</a> which behave differently.
</ul> </ul>
<li><a href="https://www.theregister.co.uk/2019/12/18/multipass/">Canonical Multipass</a> - a completely different alternative to WSL: more isolation, more understandable behaviour (?) <li><a href="https://www.theregister.co.uk/2019/12/18/multipass/">Canonical Multipass</a> - a completely different alternative to WSL: more isolation, more understandable behaviour (?)
<li>A full <a href="https://www.brianlinkletter.com/installing-debian-linux-in-a-virtualbox-virtual-machine/">virtual Linux machine</a> running using a hypervisor such as <a href="https://www.virtualbox.org/">VirtualBox</a> which has its own virtual Linux filesystem. This setup has the advantage that you don't have to partitition your hard drive but the disadvantage that you can't get at any of the files from Windows itself except via a network protocol \\wsl$. Which may be no hardship. <li>A full <a href="https://www.brianlinkletter.com/installing-debian-linux-in-a-virtualbox-virtual-machine/">virtual Linux machine</a> running using a hypervisor such as <a href="https://www.virtualbox.org/">VirtualBox</a> which has its own virtual Linux filesystem. This setup has the advantage that you don't have to partitition your hard drive but the disadvantage that you can't get at any of the files from Windows itself except via a network protocol \\wsl$. Which may be no hardship.
</ul> </ul>
<p><img src="wsl.jpg" align="right" hspace="10"> <h4>WSL1 tricks and tips</h4>
WSL: the Windows Subsystem for Linux, variant 1. The first versions of WSL1 didn't do the ssh key exchange process easily: <a href="https://blog.anaisbetts.org/using-github-credentials-in-wsl2/">"fairly annoying because of how out-to-lunch SSH Agent is"</a> but it works now.
<p>WSL1 also introduces a wonderful new problem of file permissions. Every file on the Windows filesystem NTFS has a set of permissions managed by the filesystem. Every NTFS file that WSL knows about (if mounted with -o metadata) acquires a completely parallel set of file permissions that "mirror" the NTFS permissions but can get out of sync. <a href="https://devblogs.microsoft.com/commandline/chmod-chown-wsl-improvements/">All sorts of fun</a> results: <em>"With network file systems, DrvFs does not set the correct Linux permissions bits on a file; instead, all files are reported with full access (0777) and the only way to determine if you can actually access the file is by attempting to open it."</em>. This will be fixed by WSL2 which will have <a href="https://docs.microsoft.com/en-us/windows/wsl/wsl2-ux-changes">an entirely separate filesystem</a>, a Virtual Hardware Disk (VHD). Which will introduce a quite different set of interesting problems. <p>WSL1 unfortunately introduces a wonderful new problem of file permissions. Every file on the Windows filesystem NTFS has a set of permissions managed by the filesystem. Every NTFS file that WSL knows about (if mounted with -o metadata) acquires a completely parallel set of file permissions that "mirror" the NTFS permissions but can get out of sync. <a href="https://devblogs.microsoft.com/commandline/chmod-chown-wsl-improvements/">All sorts of fun</a> results: <em>"With network file systems, DrvFs does not set the correct Linux permissions bits on a file; instead, all files are reported with full access (0777) and the only way to determine if you can actually access the file is by attempting to open it."</em>. This will be fixed by WSL2 which will have <a href="https://docs.microsoft.com/en-us/windows/wsl/wsl2-ux-changes">an entirely separate filesystem</a>, a Virtual Hardware Disk (VHD). Which will introduce a quite different set of interesting problems.
<p>If you are disturbed by the instructions to produce an entirely different key for WSL1 to use when your PC already has a perfectly good PuTTy key installed on the server, then you are right. It is inelegant. But it works, the instructions are shorter and there are fewer things that go wrong. If you are terribly offended by that then you can set your PC up to use one key shared between WSL and normal-Windows as described in <a href="https://devblogs.microsoft.com/commandline/sharing-ssh-keys-between-windows-and-wsl-2/">this October 2019 article</a>. (Don't set up a password on the key because then you don't need to install keychain.) But beware, this sort of thing goes out of date quite rapidly and WSL2 is looming. <p>If you are disturbed by the instructions to produce an entirely different key for WSL1 to use when your PC already has a perfectly good PuTTy key installed on the server, then you are right. It is inelegant. But it works, the instructions are shorter and there are fewer things that go wrong. If you are terribly offended by that then you can set your PC up to use one key shared between WSL and normal-Windows as described in <a href="https://devblogs.microsoft.com/commandline/sharing-ssh-keys-between-windows-and-wsl-2/">this October 2019 article</a>. (Don't set up a password on the key because then you don't need to install keychain.) But beware, this sort of thing goes out of date quite rapidly and WSL2 is looming.
@@ -153,7 +155,7 @@ WSL: the Windows Subsystem for Linux, variant 1. The first versions of WSL1 didn
<ul> <ul>
<li><a href="https://www.hanselman.com/blog/CoolWSLWindowsSubsystemForLinuxTipsAndTricksYouOrIDidntKnowWerePossible.aspx">Cool WSL tricks</a> - running Windows commands from WSL environment and running Linux commands from Windows terminal. <li><a href="https://www.hanselman.com/blog/CoolWSLWindowsSubsystemForLinuxTipsAndTricksYouOrIDidntKnowWerePossible.aspx">Cool WSL tricks</a> - running Windows commands from WSL environment and running Linux commands from Windows terminal.
<li><a href="https://code.visualstudio.com/blogs/2019/09/03/wsl2">deep integration</a> - Don't use gitforwindows, install the linux git client in WSL2 <li><a href="https://code.visualstudio.com/blogs/2019/09/03/wsl2">deep integration</a> - Don't use gitforwindows, install the linux git client in WSL2
<li><a href="https://hackaday.com/2019/12/23/linux-fu-wsl-tricks-blur-the-windows-linux-line/">Converting Windows paths to Linux paths and vice-versa.
<li><a href="https://blog.anaisbetts.org/using-github-credentials-in-wsl2/">using-github-credentials-in-wsl2</a> - How to use gitforwindows and WSL to connect to GitHub. <li><a href="https://blog.anaisbetts.org/using-github-credentials-in-wsl2/">using-github-credentials-in-wsl2</a> - How to use gitforwindows and WSL to connect to GitHub.
<li><a href="https://code.visualstudio.com/blogs/2019/09/03/wsl2">WSL2 & Visual Studio Code</a> <li><a href="https://code.visualstudio.com/blogs/2019/09/03/wsl2">WSL2 & Visual Studio Code</a>

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@@ -75,6 +75,7 @@ but all the recommended software here is open source (and please don't install p
<p>For Windows users only: <p>For Windows users only:
<ul> <ul>
<li>Read our instructions for setting up TortoiseHg in <a href="../tortoise/tortoise-win.htm">Tortoise-on-Windows</a>. (But this won't work at all until you set up the key-pair setup using PuTty/Pageant.)
<li><a href="https://www.chiark.greenend.org.uk/~sgtatham/putty/latest.html">PuTTY</a> including pagent. Version 0.73 was released on 2019-09-29. You need this to generate and to use ssh keys on Windows. Otherwise none of git, mercurial, scp, ftp or rsync will work. It includes command line tools ssh, scp (pscp) and sFTP (psftp). <li><a href="https://www.chiark.greenend.org.uk/~sgtatham/putty/latest.html">PuTTY</a> including pagent. Version 0.73 was released on 2019-09-29. You need this to generate and to use ssh keys on Windows. Otherwise none of git, mercurial, scp, ftp or rsync will work. It includes command line tools ssh, scp (pscp) and sFTP (psftp).
<li><a href="https://gitforwindows.org/">Git for Windows</a> <li><a href="https://gitforwindows.org/">Git for Windows</a>
<li><a href="https://tortoisegit.org/support/faq/#prerequisites">TortoiseGit</a> - GUI interface to git <li><a href="https://tortoisegit.org/support/faq/#prerequisites">TortoiseGit</a> - GUI interface to git
@@ -121,7 +122,7 @@ to <a href="https://blog.shvetsov.com/2010/03/making-pageant-automatically-load-
</ul> </ul>
<p>When using Windows please, please be <a href="http://expo.survex.com/handbook/survey/getin.htm#filenames">excessively careful when naming files and survex names</a> and be <a href="../manual.html#quickstart">exceptionally careful when using rsync</a>. <p>When using Windows please, please be <a href="http://expo.survex.com/handbook/survey/getin.htm#filenames">excessively careful when naming files and survex names</a> and be <a href="../manual.html#quickstart">exceptionally careful when using rsync</a>.
<p>The handbook has documents where it is necessary to use scp or sftp to manage large files in 'expofiles'. See <a href="../upload-expert.html">Experts: Uploading files</a>, <a href="../uploading.html">Uploading files</a> and <a href="../gpxupload.html">Uploading GPS tracks</a>. Only machines which have done the key exchange process can do scp, sftp or rsync. <p>The handbook has documents where it is necessary to use scp or sftp to manage large files in 'expofiles'. See <a href="../upload-expert.html">Experts: Uploading files</a>, <a href="../uploading.html">Uploading files</a> and <a href="../gpxupload.html">Uploading GPS tracks</a>. Only machines which have done the key-pair setup process can do scp, sftp or rsync.
<h3>Learning how to use this software</h3> <h3>Learning how to use this software</h3>
@@ -131,8 +132,11 @@ to <a href="https://blog.shvetsov.com/2010/03/making-pageant-automatically-load-
<li><em>For installing Survex, Tunnel etc. see <a href="../getsurvex.html">this page</a> which will be merged in here eventually.</em> <li><em>For installing Survex, Tunnel etc. see <a href="../getsurvex.html">this page</a> which will be merged in here eventually.</em>
<li><a href="../../documents/tunnel-loefflerCP35-only.pdf">Introduction to using Tunnel</a> - article by Dave Loeffler. This is really good and should be read first.
<li><a href="http://expo.survex.com/expofiles/tunnelwiki/wiki/pages/Tunnel.html">The Tunnel tutorial</a> - installation notes and a wiki of examples and tutorials <li><a href="http://expo.survex.com/expofiles/tunnelwiki/wiki/pages/Tunnel.html">The Tunnel tutorial</a> - installation notes and a wiki of examples and tutorials
<li><a href="https://bitbucket.org/goatchurch/tunnelx/src/default/">bitbucket.org/goatchurch/tunnelx</a> - documentation and source code in the bitbucket repository system. <li><a href="https://github.com/CaveSurveying/tunnelx">Tunnel - master copy since August 2019</a>. This is where the software is actively developed and is the most up to date copy, but the documentaiton is not as complete as in the other locations.
<li><a href="https://bitbucket.org/goatchurch/tunnelx/src/default/">bitbucket.org/goatchurch/tunnelx</a> - documentation and old source code in the bitbucket repository system.
</ul> </ul>
<h3>Cheat lists and quick reminders</h3> <h3>Cheat lists and quick reminders</h3>
@@ -163,6 +167,7 @@ a wiki on github discussing workflows to generate centerlines, GEOTIFF and QGIS
<ul> <ul>
<li><a href="https://www.brokenlinkcheck.com/">Online brokenlinkcheck tool</a> - does not install on your laptop. Limited to 3,000 pages. <li><a href="https://www.brokenlinkcheck.com/">Online brokenlinkcheck tool</a> - does not install on your laptop. Limited to 3,000 pages.
<li><a href="https://www.deadlinkchecker.com/website-dead-link-checker.asp">Another online brokenlinkcheck tool</a> - does not install on your laptop. Limited to 2,000 pages but breadth-first rather than depth-first, so it covers a different chunk of the expo website. <li><a href="https://www.deadlinkchecker.com/website-dead-link-checker.asp">Another online brokenlinkcheck tool</a> - does not install on your laptop. Limited to 2,000 pages but breadth-first rather than depth-first, so it covers a different chunk of the expo website.
<li><a href="https://www.drlinkcheck.com/account/subscriptions/1/projects/1/overview">Yet another link-checker</a>, only 1,500 pages checked but oh-so-stylish results presentation. Very informative.
<li><a href="http://home.snafu.de/tilman/xenulink.html">Xenu Link Sleuth</a> - install on Windows to do comprehensive link check. <li><a href="http://home.snafu.de/tilman/xenulink.html">Xenu Link Sleuth</a> - install on Windows to do comprehensive link check.
<li><a href="https://www.digitalocean.com/community/tutorials/how-to-find-broken-links-on-your-website-using-wget-on-debian-7">Linkchecking with wget</a> - command line methods on Linux <li><a href="https://www.digitalocean.com/community/tutorials/how-to-find-broken-links-on-your-website-using-wget-on-debian-7">Linkchecking with wget</a> - command line methods on Linux
</ul> </ul>

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<!DOCTYPE html>
<html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=utf-8" />
<title>CUCC Austria Expeditions: Expo Accounting Policy</title>
<link rel="stylesheet" type="text/css" href="../css/main2.css" />
<META HTTP-EQUIV="author" CONTENT="Earl Merson, December 1999">
<META HTTP-EQUIV="keywords" CONTENT="Expo, accounts">
<META HTTP-EQUIV="description" CONTENT="Description of the financial operation of the CUCC Expo.">
</HEAD>
<body>
<h2 id="tophead">CUCC Expedition Handbook</h2>
<h1 id="top">Expo Accounting Policy</h1>
<H2>Contents</H2>
<UL>
<LI><a href="#finance">Part 1: How Expo is financed</a></LI>
<UL>
<LI>Income and Expenditure </LI>
<LI>The Bank of Expo </LI>
<LI>The Expo Bills </LI>
</UL>
<LI><a href="treasurer.html">Part 2: How to be Expo Treasurer</a> </LI>
<UL>
<LI>Role of the Expo treasurer </LI>
<LI>Timetable of events </LI>
<LI>Other Tips </LI>
</UL>
<LI><a href="treasurer.html#summary">Summary</a></LI>
</ul>
<H2>Introduction</H2>
<P>The two parts deal with the theory and practice of Expo accounting respectively. </P>
<P>These documents were written to explain how we ran the Expo accounts in the years 1997-1999. I hope they will help smooth the hand-over to future treasurers; they may be particularly useful if there are no ex-treasurers in Cambridge.</P>
<p>Archived copies of past expo accounting policy can be found here. Read the most recent one:
<ul>
<li>Expo <a href="../expofiles/accounts/policy/expo08accounting.pdf">accounts policy 2008</a>
<li>Expo <a href="../expofiles/accounts/policy/expo11accounting.pdf">accounts policy 2011</a>
<li>Expo <a href="../years/2013/accounting_policy.html">accounts policy 2013</a>
</ul>
<P>Expo will undoubtedly change as the years go by; please try to keep these documents up to date, the files in order and ensure a smooth hand-over to your successor. Good luck!</P>
<H2 id="finance">Part 1: How Expo is financed <I>(The Theory)</I></H2>
<P>Expo is ongoing. Each year's Expo inherits equipment and a little money from its predecessor; similarly, we should leave next year's Expo a reasonable stock of equipment and 'float' money.</P>
<H3>Income and Expenditure</H3>
<P>The money to run Expo comes from two sources: principally from each year's participants, and secondarily through grants from bodies such as the Ghar Parau Foundation. In addition, numerous companies have provided sponsorship, mainly in the form of food.</P>
<P>Most Expo costs are paid in the UK and 'in the field' by members of Expo. All these expenses during expo are recorded in the <a href="bierbook.html">Expo Bier Book and Sesh Book</a> - usually in euros.
After the expedition, the Expo treasurer processes this data to work out who owes and who is owed money. Everyone settles up before the next Expo (hopefully!).</P>
<P>Expo incurs cost in the following areas:</P>
<UL>
<LI><a href="travelcosts.html#tofrom">Transport to and from Austria</a> </LI>
<LI><a href="travelcosts.html#inaustria">Travel in Austria</a> </LI>
<LI>Food </LI>
<LI>Camping supplies (gas, dish cloths, etc.) </LI>
<LI>Campsite fees - paid to the Gasthof at the end of Expo</LI>
<LI>Expo equipment purchases and maintenance. </LI>
</UL>
<p>[Note that in 2020 we are considering introducing an emissions policy to encourage low-carbon behaviour such as car-sharing and trains rather than nearly-empty cars and planes.]
<P>In addition, we coordinate various services for members:</P>
<UL>
<LI>Discounted cheap gear orders (some years). </LI>
<LI>Insurance - not any more </LI>
<LI>Expedition T-shirts </LI>
<LI>A system of 'swaps', which enable members to loan, each other money, to be repaid with the Expo bills. This also covers things such as the Expo Dinner at the Gasthof. </LI>
</UL>
<b>Financial and Accounting Responsibilities for Expo-goers</b><br/>
<ol>
<li>Pay a deposit.<br/>
<li>Keep receipts, give them to the expedition treasurer.</li>
<li>If you are in any doubt whether the expedition will reimburse an expense do not incur</li>
it before obtaining the expedition treasurer’s agreement.</li>
<li>Fill in the relevant pages of the Bier Book fastidiously.</li>
<li>Where possible, enter details of your expenses on the Expo computer.</li>
<li>Leave money when you leave Austria in order to cover your share of the campsite bill.</li>
<li>Pay your bill within a reasonable timeframe after the accounts are finalized.</li>
</ol>
<P>CUCC and Expo have separate bank accounts, often administered by separate people; both are run to break even over the year. Expo works in partnership with CUCC to prevent unnecessary duplication of resources; CUCC equipment is used on Expo and <I>vice-versa</I>. Apart from these mutual efficiency gains, Expo and CUCC do not subsidise each other.</P>
<H3>The Bank of Expo</H3>
<p>This is an online system which does accounting. It is not a bank: it just keeps records of how expenses are allocated and who has paid what. See the <a href="bankofexpo.html">Bank of Expo</a> webpage for a longer description and all the documentation.
<H3>The Expo Bills</H3>
<P>The bill each person receives depends on:</P>
<UL>
<LI>Their expenditure on behalf of Expo </LI>
<LI>Their travel as part of Expo </LI>
<LI>The length of time they spend on Expo (from food, camping &amp; travel in Austria costs) </LI>
<LI>The number of nights at basecamp - tourist tax is due on camping fees </LI>
<LI>The number of nights up the mountain - for topcamp food and equipment </LI>
<LI>Whether they go caving (the equipment expenditure is divided equally among the cavers) </LI>
<LI>Personal costs, such as bier, insurance, T-shirts </LI>
<LI>Any swaps they have made with other expedition members </LI>
<LI>Whether they are employed or not and whether Expo received any grants. </LI>
<li>Whether they have received an Expo Bursery
</UL>
<P>How each of these areas has been dealt with traditionally is described below. Future treasurers may wish to change this, but should be prepared for 'heated debate'...</P>
<H4 id="expocosts">Expenditure on behalf of Expo</H4>
<P>Reasonable Expo expenses recorded in the bier book will be refunded. The Expo treasurer determines what is reasonable, but generally Expo only pays for what it gets, and only buys what it needs.</P>
<H4>Time spent on Expo</H4>
<P>The daily costs of Expo (food, campsite fees, gaz, fuel for stoves, dishcloths, etc) are added up and a per-person-per-night cost evaluated. Each member is then charged according to the number of days he/she spent on Expo. The number of nights on expo, and whether they were at basecamp or not, are recorded in <a href="bierbook.html">the Expo Bier Book</a></P>
<H4>Gone caving</H4>
<P>In the past the cost of equipment purchase and maintenance were divided equally among everyone who went caving, usually irrespective of how long they were on Expo; this was to encourage people to make good use of the gear and make it easier for people (often students) to spend the full 5 weeks on Expo. [The <EM>caver</EM> fiddle factor (normally either 0 or 1) is used in applying this charge]. In recent years this policy has been modified to more precisely represent the costs, and encouragement of poor students done through a separate bursery mechanism.</P>
<H4>Personal costs</H4>
<P>The popular/cheap Austrian Bier <EM>G&ouml;sser</EM> is bought communally. Each member's bier consumption is recorded in <a href="bierbook.html">the Bier Book</a> and the appropriate amount charged to them. A similar scheme operates for lemonade and radler.</P>
<H4>Swaps and Seshs</H4>
<P>The <a href="bierbook.html">Expo Sesh Book</a> is used for sessions and group purchases, such as when one person pays for a meal or several Hallstatt pedalo tickets.</P>
<P>Personal stuff bought with Expo food shopping can also be managed through the <a href="bierbook.html">Expo Sesh Book</a>. Shared meals, including those eaten at the Gasthof at basecamp, have their costs shared through the Sesh Book.
<p>If someone runs out of cash on Expo, another member can lend him or her some money that is documented in the Sesh Book.
<P>Expo doesn't pay for personal food/drink, only that consumed at basecamp or up the mountain.</P>
<H4>Expo grants</H4>
<P>Grants may come from the GPF, other funding bodies or through students from their college. Expo sometimes uses some of this money to purchase specific high capital items; in 1999 this was a six-berth tent and two mobile phones, in 2018 it was for half a Cavelink radio system. The remaining money may be managed as a bursery or divided amongst the unwaged members on Expo, using the <EM>grantshare</EM> fiddle factor. <EM>Grantshare</EM> ranges from 0 for no entitlement to 1 for full entitlement.</P>
<H4 id="rights">Intellectual property rights</H4>
<p>
Photographers retain copyright of their material, but give Expo the 'right to reproduce' their photographs for Expo and CUCC journals, slideshows, etc. This assignment of right to reproduce is assumed when a member arrives at expo. <!--See David Gibson's thoughts on this in appendix F (MISSING!).-->
<p>Now read about <a href="treasurer.html">How to be the expo treasurer</a>.
<hr />
</BODY>
</HTML>

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@@ -12,7 +12,7 @@
<p>This software works identically on both Windows and Linux. <p>This software works identically on both Windows and Linux.
<p>Filezilla is an "FTP client". This means that it connects to servers using a venerable service called "file transfer protocol" i.e. FTP. It looks a bit like copying files from one folder to another on your desktop but it works between different machines. <p>Filezilla is an "FTP client". This means that it connects to servers using a venerable service called "file transfer protocol" i.e. FTP. It looks a bit like copying files from one folder to another on your desktop but it works between different machines.
<p>These are instructions for installing it on your own machine. But <em>none of this will work</em> until you have also done the <a href="computing/keyexchange.html">key exchange</a> procedure. <p>These are instructions for installing it on your own machine. But <em>none of this will work</em> until you have also done the <a href="computing/keyexchange.html">key-pair setup</a> procedure.
<ul> <ul>
<li> Download the software from here <a href="https://filezilla-project.org/download.php?show_all=1">Filezilla Downloads</a>. ( Obviously Linux users will use their usual package management system instead of doing this download.) <li> Download the software from here <a href="https://filezilla-project.org/download.php?show_all=1">Filezilla Downloads</a>. ( Obviously Linux users will use their usual package management system instead of doing this download.)
<li>Now install the software following <a href="https://wiki.filezilla-project.org/Client_Installation">the instructions here</a>. <li>Now install the software following <a href="https://wiki.filezilla-project.org/Client_Installation">the instructions here</a>.

17
handbook/geartape.html
View File

@@ -9,11 +9,13 @@
<h1>Gear tape colours for Expo 2019</h1> <h1>Gear tape colours for Expo 2020</h1>
<h3>TO BE UPDATED FOR 2020</h3>
<p>Geartape lists for CUCC and previous expo years <p>Geartape lists for CUCC and previous expo years
<ul> <ul>
<li><a href="https://caving.soc.srcf.net/Gear/Tape/">CUCC</a> <li><a href="https://camcaving.uk/Documents/Legacy/Gear%20Tape%20Colours%20-%20Cambridge%20University%20Caving%20Club.htm">CUCC</a>
<li><a href="geartape2019.html">2019</a>
<li><a href="geartape2018.html">2018</a> <li><a href="geartape2018.html">2018</a>
</ul> </ul>
<p> <p>
@@ -63,14 +65,7 @@ Silver gray</span>
<td>2019 <td>2019
</td></tr> </td></tr>
<tr>
<td><span style="border: thin solid black; padding: 0.3ex 0.5em; color:black; background:#fff;">White</span>
</td>
<td>Philip Sargent
</td>
<td>2019
</td></tr>
<tr>
<td><span style="border: thin solid black; padding: 0.3ex 0.5em; color:white; background:#00f;"> <td><span style="border: thin solid black; padding: 0.3ex 0.5em; color:white; background:#00f;">
Blue</span> CEB CHEMICAL Blue</span> CEB CHEMICAL
</td> </td>
@@ -264,7 +259,7 @@ on a particular combination of colours of electrical insulation tape, and label
<em>absolutely everything</em> you own with the stuff. The table above shows combinations already taken. <em>absolutely everything</em> you own with the stuff. The table above shows combinations already taken.
For other CUCC colour combinations already in use see <a For other CUCC colour combinations already in use see <a
href="https://caving.soc.srcf.net/Gear/Tape/">CUCC gear tape</a>. href="https://camcaving.uk/Documents/Legacy/Gear%20Tape%20Colours%20-%20Cambridge%20University%20Caving%20Club.htm">CUCC gear tape</a> (current gear tape page offline, so this is the legacy page).
<p> Tape <p> Tape

2
handbook/geartape2018.html
View File

@@ -459,7 +459,7 @@ on a particular combination of colours of electrical insulation tape, and label
<em>absolutely everything</em> you own with the stuff. The table above shows combinations already taken. <em>absolutely everything</em> you own with the stuff. The table above shows combinations already taken.
For other CUCC colour combinations already in use see <a For other CUCC colour combinations already in use see <a
href="https://camcaving.uk/Documents/Legacy/Gear%20Tape%20Colours%20-%20Cambridge%20University%20Caving%20Club.htm">CUCC gear tape</a>. href="https://camcaving.uk/Documents/Legacy/Gear%20Tape%20Colours%20-%20Cambridge%20University%20Caving%20Club.htm">CUCC gear tape</a> (current gear tape page offline, so this is the legacy page).
<p> Tape <p> Tape

281
handbook/geartape2019.html Normal file
View File

@@ -0,0 +1,281 @@
<html>
<head>
<meta http-equiv="Content-Type" content="text/html; charset=iso-8859-1" />
<title>Expo Handbook gear tape colours</title>
<link rel="stylesheet" type="text/css" href="../css/main2.css" />
</head>
<body>
<h2 id="tophead">CUCC Expedition Handbook - Gear Tape</h2>
<h1>Gear tape colours for Expo 2019</h1>
<p>Geartape lists for CUCC and previous expo years
<ul>
<li><a href="https://camcaving.uk/Documents/Legacy/Gear%20Tape%20Colours%20-%20Cambridge%20University%20Caving%20Club.htm">CUCC</a>
<li><a href="geartape2018.html">2018</a>
</ul>
<p>
<table border="1" cellspacing="0" cellpadding="5" align="center">
<tr>
<td><b>Colour - 1</b>
</td>
<td><b>Name</b>
</td>
<td><b>Expo</b>
</td></tr>
<tr>
<td><span style="border: thin solid black; padding: 0.3ex 0.5em; color:white; background:#808;">
Purple</span>
</td>
<td> <b>EXPO communal property</b>
</td>
<td>2019
</td></tr>
<tr>
<td><span style="border: thin solid black; padding: 0.3ex 0.5em; color:black; background:#ccc;">
Galaxy pattern</span>
</td>
<td> Michael Holliday (SUSS)
</td>
<td>2019
</td></tr>
<tr>
<td><span style="border: thin solid black; padding: 0.3ex 0.5em; color:black; background:#ddd;">
Silver gray</span>
</td>
<td> Corin Donne (SUSS)
</td>
<td>2019
</td></tr>
<tr>
<td><span style="border: thin solid black; padding: 0.3ex 0.5em; color:black; background:#fff;">White</span>
</td>
<td> Dickon Morris (UBSS)
</td>
<td>2019
</td></tr>
<tr>
<td><span style="border: thin solid black; padding: 0.3ex 0.5em; color:black; background:#fff;">White</span>
</td>
<td>Philip Sargent
</td>
<td>2019
</td></tr>
<tr>
<td><span style="border: thin solid black; padding: 0.3ex 0.5em; color:white; background:#00f;">
Blue</span> CEB CHEMICAL
</td>
<td>Michael Sargent
</td>
<td>2019
</td></tr>
<tr>
<td><span style="border: thin solid black; padding: 0.3ex 0.5em; color:white; background:#808;">
Purple</span> toughtags
</td>
<td>Cat Henry
</td>
<td>Maybe
</td></tr>
<tr>
<td><span style="border: thin solid black; padding: 0.3ex 0.5em; color:white; background:#f00;">
Red</span> toughtags
</td>
<td>Adam Henry
</td>
<td>Maybe
</td></tr>
<tr>
<td><span style="border: thin solid black; padding: 0.3ex 0.5em; color:white; background:#9933cc;">
Purplish-blue</span> nail-polish
</td>
<td>Daniel Heins (UBSS)
</td>
<td>2019
</td></tr>
</table>
<br>
<table border="1" cellspacing="0" cellpadding="5" align="center">
<tr>
<td><b>Colour - 2</b>
<!------------------------------------------------------>
</td>
<td><b>Name</b>
</td>
<td><b>Expo</b>
</td></tr>
<tr>
<td><span style="border: thin solid black; padding: 0.3ex 0.5em; color:white; background:#999;">
Grey</span>, <span style="border: thin solid black; padding: 0.3ex 0.5em; color:white; background:#0c0;">Green</span>
</td>
<td> Manfred Wuits (Vienna)
</td>
<td>2018
</td></tr>
<tr>
<td>
<span style="border: thin solid black; padding: 0.3ex 0.5em; color:white; background:#000;">Black</span>,
<span style="border: thin solid black; padding: 0.3ex 0.5em; color:white; background:#0c0;">Green</span>
</td>
<td>Jon Arne Toft
</td>
<td>2019
</td></tr>
<tr>
<td>
<span style="border: thin solid black; padding: 0.3ex 0.5em; color:white; background:#840;">Brown</span>,
<span style="border: thin solid black; padding: 0.3ex 0.5em; color:white; background:#00f;">Blue</span>
</td>
<td>Ruairidh Macleod
</td>
<td>2019
</td></tr>
<tr>
<td><span style="border: thin solid black; padding: 0.3ex 0.5em; color:white; background:#808;">Purple</span>,
<span style="border: thin solid black; padding: 0.3ex 0.5em; color:black; background:#ff0;">Yellow</span>
</td>
<td>Mark Shinwell
</td>
<td>Maybe
</td></tr>
<tr>
<td><span style="border: thin solid black; padding: 0.3ex 0.5em; color:black; background:#fff;">White</span>,
<span style="border: thin solid black; padding: 0.3ex 0.5em; color:black; background:#f00;">Red</span>
</td>
<td>Mike Butcher (ULSA)
</td>
<td>2019
</td></tr>
<tr>
<tr>
<td><span style="border: thin solid black; padding: 0.3ex 0.5em; color:black; background:#fff;">White</span>,
<span style="border: thin solid black; padding: 0.3ex 0.5em; color:black; background:#f00;">Red</span>
</td>
<td>Philip Sargent
</td>
<td>2019
</td></tr>
<tr>
<td>
<span style="border: thin solid black; padding: 0.3ex 0.5em; color:black; background:#fff;">White</span>,
<span style="border: thin solid black; padding: 0.3ex 0.5em; color:black; background:#ff6600;">Orange</span>
</td>
<td>Alice Shackley
</td>
<td>2019
</td></tr>
<tr>
<td><span style="border: thin solid black; padding: 0.3ex 0.5em; color:black; background:#fff;">White</span>, <span style="border: thin solid black; padding: 0.3ex 0.5em; color:white; background:#00f;">Blue</span>
</td>
<td>Haydon Saunders
</td>
<td>Maybe
</td></tr>
<tr>
<td><span style="border: thin solid black; padding: 0.3ex 0.5em; color:white; background:#00f;">Blue</span>, <span style="border: thin solid black; padding: 0.3ex 0.5em; color:black; background:#ff0;">Yellow</span>
</td>
<td>Becka Lawson
</td>
<td>2019
</td></tr>
</table>
<br>
<table border="1" cellspacing="0" cellpadding="5" align="center">
<tr>
<td><b>Colour - 3</b>
<!------------------------------------------------------>
</td>
<td><b>Name</b>
</td>
<td><b>Expo?</b>
</td></tr>
<tr>
<td><span style="border: thin solid black; padding: 0.3ex 0.5em; color:white; background:#00f;">Blue</span>, <span style="border: thin solid black; padding: 0.3ex 0.5em; color:black; background:#fff;">White</span>, <span style="border: thin solid black; padding: 0.3ex 0.5em; color:white; background:#00f;">Blue</span> White is thin
</td>
<td>Radost Waszkiewicz
</td>
<td>2019
</td></tr>
<tr>
<td><span style="border: thin solid black; padding: 0.3ex 0.5em; color:white; background:#000;">Black</span>, <span style="border: thin solid black; padding: 0.3ex 0.5em; color:black; background:#fff;">White</span>, <span style="border: thin solid black; padding: 0.3ex 0.5em; color:white; background:#000;">Black</span>
</td>
<td>Reuben Harding
</td>
<td>2019
</td></tr>
<tr>
<td><span style="border: thin solid black; padding: 0.3ex 0.5em; color:white; background:#000;">Black</span>, <span style="border: thin solid black; padding: 0.3ex 0.5em; color:black; background:#f00;">Red</span>, <span style="border: thin solid black; padding: 0.3ex 0.5em; color:white; background:#000;">Black</span> Red is thin
</td>
<td>Paul Fox
</td>
<td>2019
</td></tr><tr>
<td><span style="border: thin solid black; padding: 0.3ex 0.5em; color:black; background:#ff0;">Yellow</span>, <span style="border: thin solid black; padding: 0.3ex 0.5em; color:white; background:#000;">Black</span>, <span style="border: thin solid black; padding: 0.3ex 0.5em; color:black; background:#ff0;">Yellow</span>
</td>
<td>Tom Crossley
</td>
<td>2019
</td></tr>
</table>
<br>
<h3>Gear-tape - labelling</h3>
<p>It is almost essential (for caving generally, but particularly for Expo) to settle
on a particular combination of colours of electrical insulation tape, and label
<em>absolutely everything</em> you own with the stuff. The table above shows combinations already taken.
For other CUCC colour combinations already in use see <a
href="https://camcaving.uk/Documents/Legacy/Gear%20Tape%20Colours%20-%20Cambridge%20University%20Caving%20Club.htm">CUCC gear tape</a> (current gear tape page offline, so this is the legacy page).
<p> Tape
<em>everything</em>, not just your caving gear; while one karabiner looks much
like another, it's equally true that one karrimat looks much like
another. And especially your phone, phone cable, charger, charger-cable, laptop, mouse, mug/plate/cutlery -
essentially anything you want to be reasonably sure to get back.</p>
<hr />
</ul>
</body>
</html>

2
handbook/gpxupload.html
View File

@@ -65,7 +65,7 @@ GPX files are small enough for email systems, so don't be shy of adding them as
<h3>Slightly less simple upload instructions</h3> <h3>Slightly less simple upload instructions</h3>
<p>Using your own laptop on expo, or after you return from expo, <p>Using your own laptop on expo, or after you return from expo,
use the "more complex" instructions for <a href="uploading.html">uploading photos</a> to /uploads/, use the "more complex" instructions for <a href="uploading.html">uploading photos</a> to /uploads/,
but upload your GPX files instead. But <em>none of this will work</em> on your own laptop until you have also done the <a href="computing/keyexchange.html">key exchange</a> procedure. but upload your GPX files instead. But <em>none of this will work</em> on your own laptop until you have also done the <a href="computing/keyexchange.html">key-pair setup</a> procedure.
<h2 id="uploadgpx">More complex upload instructions</h2> <h2 id="uploadgpx">More complex upload instructions</h2>
<p>OK you now have a file produced by your device, something like XTR20170714X2345.GPX . <p>OK you now have a file produced by your device, something like XTR20170714X2345.GPX .

2
handbook/index.htm
View File

@@ -106,7 +106,7 @@ Things that are likely to be relevant at basecamp.
<ul> <ul>
<li><a href="planning.html">Expo Planning Guide</a> - How to plan and orgnise expo.</li> <li><a href="planning.html">Expo Planning Guide</a> - How to plan and orgnise expo.</li>
<li><a href="leader.htm">Expo leader checklist</a> - For leaders: check these before you leave UK.</li> <li><a href="leader.htm">Expo leader checklist</a> - For leaders: check these before you leave UK.</li>
<li><a href="treasurer.html">Expo treasurer's guide</a> - For treasurers: tasks, tips.</li> <li><a href="treasurer.html">Expo treasurer's guide</a> - For treasurers: tasks, tips, accounting policies.</li>
</ul> </ul>
<hr> <hr>

8
handbook/leader.htm
View File

@@ -1,4 +1,4 @@
<!DOCTYPE html PUBLIC "-//W3C//DTD XHTML 1.0 Strict//EN" "http://www.w3.org/TR/xhtml1/DTD/xhtml1-strict.dtd"> <!DOCTYPE html>
<html> <html>
<head> <head>
<meta http-equiv="Content-Type" content="text/html; charset=utf-8" /> <meta http-equiv="Content-Type" content="text/html; charset=utf-8" />
@@ -25,7 +25,7 @@ thinks that someone else will be doing it. Define responsibilities early!</p>
<dt>Treasurer</dt> <dt>Treasurer</dt>
<dd>Collects deposits to fund gear-buying. Keep track of accounts and <dd>Collects deposits to fund gear-buying. Keep track of accounts and
sends out expo bills a month or two after expo returns. Provides expo sends out expo bills a month or two after expo returns. Provides expo
bire and sesh books.</dd> bire and sesh books. See the explicit <a href="treasurer.html">treasurer's checklist and guide</a>.</dd>
<dt>Sponsorship</dt> <dt>Sponsorship</dt>
<dd>If you are going to pursue sponsorship, start early (you will be <dd>If you are going to pursue sponsorship, start early (you will be
competing with many similar groups and most potential sponsors will competing with many similar groups and most potential sponsors will
@@ -40,7 +40,9 @@ closely with sponsorship officer and club Tackle Master.</dd>
gear out to Austria, on a shoestring budget with a limited number of gear out to Austria, on a shoestring budget with a limited number of
cars, and people coming-from/going-to various places are cars, and people coming-from/going-to various places are
daunting. The job mostly involves collating info and badering people daunting. The job mostly involves collating info and badering people
regularly. Starting early saves everyone money.</dd> regularly. Starting early saves everyone money. See the explicit <a href="transport.html">transport checklist and guide</a>. </dd>
<dt>Caving Priorities</dt>
<dd>This should be the fun bit, but thee is a long grind in getting the previous years' survey data and QMs sorted out - the previous years expoers will need a lot of chivvying.</dd>
<dt>Project officers</dt> <dt>Project officers</dt>
<dd>If there is a special project which has its own special needs (radios, <dd>If there is a special project which has its own special needs (radios,
aerial photos or whatever), it may be best to have one person specifically aerial photos or whatever), it may be best to have one person specifically

6
handbook/manual.html
View File

@@ -69,7 +69,7 @@ Appendices:
</p> </p>
<p>This password is all you need to log in to troggle and to use the troggle control panel (very few people need to do this). But if you want to update webpages (a much more common requirement) or to edit the software itself (very rare), then <p>This password is all you need to log in to troggle and to use the troggle control panel (very few people need to do this). But if you want to update webpages (a much more common requirement) or to edit the software itself (very rare), then
you will also need to get a login (register a key with the server). See <a href="computing/keyexchange.html">key exchange</a> for details. you will also need to get a login (register a key with the server). See <a href="computing/keyexchange.html">key-pair setup</a> for details.
<p>Pushing cave data to the ::loser:: and ::drawings:: repositories also needs a key. So cavers entering their cave survey data have to use a machine on which this already set up. These machines are <p>Pushing cave data to the ::loser:: and ::drawings:: repositories also needs a key. So cavers entering their cave survey data have to use a machine on which this already set up. These machines are
the <i>expo laptop</i> and the laptop '<i>aziraphale</i>' which live in the potato hut during expo. If you want to use your own laptop then the <i>expo laptop</i> and the laptop '<i>aziraphale</i>' which live in the potato hut during expo. If you want to use your own laptop then
@@ -128,14 +128,14 @@ they have to be 'pulled' from the repo (on teh server machine) onto the webserve
<p>Setting your own laptop so that it can do everything the <i>expo laptop</i> can do is quite a <p>Setting your own laptop so that it can do everything the <i>expo laptop</i> can do is quite a
complicated process. At a minimum you will be an experienced software nerd already and will have git, mercurial and a text editor installed and you will know how to use them. complicated process. At a minimum you will be an experienced software nerd already and will have git, mercurial and a text editor installed and you will know how to use them.
You will have done the You will have done the
<a href="computing/keyexchange.html">key exchange</a> process - which you can only do entirely on your own if <a href="computing/keyexchange.html">key-pair setup</a> process - which you can only do entirely on your own if
you have access to the <i>expo laptop</i>. you have access to the <i>expo laptop</i>.
<p>See <a href="computing/yourlaptop.html">setting up your own laptop</a> for the full list of software we use and where to get it. <p>See <a href="computing/yourlaptop.html">setting up your own laptop</a> for the full list of software we use and where to get it.
<p>Note that the instructions are primarily for people using Linux with some help for those using Windows. If you are a Mac user then you are on your own. <p>Note that the instructions are primarily for people using Linux with some help for those using Windows. If you are a Mac user then you are on your own.
<h3><a id="editthispage">Using 'Edit This Page'</a></h3> <h3><a id="editthispage">Using 'Edit This Page'</a></h3>
<p>This can be used to edit web pages without installing any software or doing any key exchange. It even works if your laptop is a Mac. <p>This can be used to edit web pages without installing any software or doing any key-pair setup. It even works if your laptop is a Mac.
<p>This is the capability that you can see in the top-left-hand menu on any website page if you <a href="/accounts/login/">log in to troggle</a> using the <a href="#usernamepassword">cavey:beery password</a>. <p>This is the capability that you can see in the top-left-hand menu on any website page if you <a href="/accounts/login/">log in to troggle</a> using the <a href="#usernamepassword">cavey:beery password</a>.
<p>'Edit This Page' is a troggle capability edits the file served by the webserver but it does not update the copy of the file in the <p>'Edit This Page' is a troggle capability edits the file served by the webserver but it does not update the copy of the file in the
repository (the invese of the problem described above as 'Mercurial Website Hack'). To properly finish the job you need to repository (the invese of the problem described above as 'Mercurial Website Hack'). To properly finish the job you need to

2
handbook/phone.htm
View File

@@ -72,7 +72,7 @@ you in German) is to dial <b>*101#</b> ("0 BALANCE" in the contacts list in the
call but results in you getting an SMS-like message containing the balance call but results in you getting an SMS-like message containing the balance
details. There's no charge for this.</p> details. There's no charge for this.</p>
<h3>Adding credit</h3> <h3 id="addcredit">Adding credit</h3>
<p>If you need to buy more credits for a phone the simplest way is to buy it online using a credit card. <p>If you need to buy more credits for a phone the simplest way is to buy it online using a credit card.
<p>The next simplest is to buy a "B.Free" A1 top-up ("bon") at the Post Office (closes 1200-1400 for lunch) and to use a webpage to credit it to the phone SIM. <p>The next simplest is to buy a "B.Free" A1 top-up ("bon") at the Post Office (closes 1200-1400 for lunch) and to use a webpage to credit it to the phone SIM.

3
handbook/planning.html
View File

@@ -1,5 +1,7 @@
<!DOCTYPE html>
<html> <html>
<head> <head>
<meta http-equiv="Content-Type" content="text/html; charset=utf-8" />
<title>CUCC Austria Expeditions: Expo Planning Guide</title> <title>CUCC Austria Expeditions: Expo Planning Guide</title>
<link rel="stylesheet" type="text/css" href="../css/main2.css" /> <link rel="stylesheet" type="text/css" href="../css/main2.css" />
</head> </head>
@@ -17,6 +19,7 @@
<li><a href="gear_order.html">Gear Order</a> - What gear to order</li> <li><a href="gear_order.html">Gear Order</a> - What gear to order</li>
<li><a href="food_order.html">Food Order</a> - What food to order</li> <li><a href="food_order.html">Food Order</a> - What food to order</li>
<li><a href="flapjack.html">Flapjack</a> - Flapjack recipes and amounts</li> <li><a href="flapjack.html">Flapjack</a> - Flapjack recipes and amounts</li>
<li><a href="geartape.html">Gear tape</a> - maintain geartape page as people commit to come</li>
</ul> </ul>
<dt><a href="transport.html">Transport: getting people and gear to Expo</a></dt> <dt><a href="transport.html">Transport: getting people and gear to Expo</a></dt>

50
handbook/survey/getin.htm
View File

@@ -1,6 +1,7 @@
<!DOCTYPE html> <!DOCTYPE html>
<html> <html>
<head> <head>
<meta http-equiv="Content-Type" content="text/html; charset=utf-8" />
<title>CUCC Expo Surveying Handbook: Entering data</title> <title>CUCC Expo Surveying Handbook: Entering data</title>
<link rel="stylesheet" type="text/css" href="../../css/main2.css" /> <link rel="stylesheet" type="text/css" href="../../css/main2.css" />
</head> </head>
@@ -32,19 +33,18 @@ on the expo laptop. These instructions assume that you are using the expo laptop
<p>Where to put your data: <b>If in doubt, ask!</b>. These instructions assume <p>Where to put your data: <b>If in doubt, ask!</b>. These instructions assume
that you are typing it in on the <em>expo laptop</em>. (You can do it fom your own that you are typing it in on the <em>expo laptop</em>. (You can do it fom your own
laptop if you have been initiated into the deep magic of the "loser" repository laptop if you have been initiated into the deep magic of the ":loser:" repository
of the distributed version control system - see the of the distributed version control system - see the
<a href="../manual.html#repositories">list of repos</a>. <a href="../manual.html#repositories">list of repos</a>.
<ul><li>If it is a surface <ul><li>If it is a surface
survey, it goes in the "surface" directory; survey, it goes in the :loser:/surface" directory;
<li>if it is a file of fixed points <li>if it is a file of fixed points
(like GPS fixes, or map coordinates), it goes in the "fixedpts" directory; (like GPS fixes, or map coordinates), it goes in the ":loser:/fixedpts" directory;
<li>if <li>if
it is a new cave on the near-plateau, put it in a new directory under "caves-1623". it is a new cave on the near-plateau, put it in a new directory under ":loser:/caves-1623".
</ul>
<li>Underground data for Steinbr&uuml;ckenh&ouml;hle goes in one of the <li>Underground data for Steinbr&uuml;ckenh&ouml;hle goes in one of the
subdirectories under caves-1623/204; it may well be clear which one from what it subdirectories under :loser:/caves-1623/204/; it may well be clear which one from what it
links to, but if not, ask.</p> links to, but if not, ask.</p>
</li> </li>
</ul> </ul>
@@ -52,25 +52,27 @@ links to, but if not, ask.</p>
<h3>Use a template</h3> <h3>Use a template</h3>
<p>It will be easiest if you start from one of the existing template files, <p>The beginner should start from the existing template file :loser:/template/template.svx
as these have lines to remind you to add various details - make sure you as this has lines to remind you to add various details - make sure you
don't leave any blanks! Copy <em>and rename this</em> to where you want to put your data don't leave any blanks! Copy <em>and rename this</em> to where you want to put your data
<em>before</em> editing it. Too many people have overwritten the <em>before</em> editing it. Too many people have overwritten the
template in the past, try not to do this yourself. template in the past, try not to do this yourself.
<p>Working by editing a .svx file from another bit of the same cave may seem like a short cut but whoever edited it may have deleted some of the helpful and useful hints that are in the template.svx file - so don't do this please, until you really know what you are doing.
<h3><a id="filenames">Filename and data-entry conventions</a></h3> <h3><a id="filenames">Filename and data-entry conventions in svx files</a></h3>
<ul> <ul>
<li>Use Unix line endings (i.e. \n not \r\n). <li>Use Unix line endings (i.e. \n not \r\n).
<li>Use UTF-8 character encoding. <li>Use UTF-8 character encoding.
<li>NO UMLAUTS.
<li>Cave numbers are written without any leading zeros at all (in filenames, <li>Cave numbers are written without any leading zeros at all (in filenames,
survey names, or anything else!). survey names, or anything else!).
<li>Entrances have station names such as p204b. In the event of the tag <li>Entrances have station names such as <b>p204b</b>. In the event of the tag
location being different from the entrance location, the tag point location being different from the entrance location, the tag point
should be named with a "t" instead, e.g. t204b. should be named with a "t" instead, e.g. <b>t204b</b>.
<li>No full stop (.) characters in station names. <li>No full stop (.) characters in station names.
@@ -118,7 +120,7 @@ it can be a good idea to nest surveys in one file:
</pre> </pre>
or you can create several .svx files. or you can create several .svx files.
Creating several .svx files seems to be current practice as it Creating several .svx files seems to be current practice as it
simplifies the manual process of knitting several different people's trips together. simplifies the manual process of knitting several different people's trips together (though the online wallet system can only record one of these at the moment).
<p>There is no restriction on the length of these names, but as they can be <p>There is no restriction on the length of these names, but as they can be
displayed in aven, tunnel and other such programs, it helps not to have displayed in aven, tunnel and other such programs, it helps not to have
@@ -126,7 +128,7 @@ anything too elaborate. Older versions of survex required each prefix to be
unique in its first eight characters, and this is not a bad guideline to unique in its first eight characters, and this is not a bad guideline to
follow.</p></li> follow.</p></li>
<h3>Station names</h3> <h3 id="stationanmes">Station names</h3>
<p>Every station should have a number <em>within your survey</em> even if it <p>Every station should have a number <em>within your survey</em> even if it
is an existing station to which you have connected. Any survey stations which is an existing station to which you have connected. Any survey stations which
@@ -143,6 +145,8 @@ cryptic for the uninitiated, it may be best not to try to link your survey to
everything else so skip the next bit and read on <a href="#concrete">from everything else so skip the next bit and read on <a href="#concrete">from
here</a>.</p> here</a>.</p>
<h3 id="plumbing">Plumbing your survey into the rest of the cave</h3>
<p>However, if you need to see your survey in relation to the rest of the <p>However, if you need to see your survey in relation to the rest of the
dataset:</p> dataset:</p>
@@ -183,7 +187,7 @@ successfully, and numbered it within your own survey as station 0. Then you
might create the following file: (note we don't use umlauts)</p> might create the following file: (note we don't use umlauts)</p>
<!-- Stolen, with apologies to Martin and Lucia, from <!-- Stolen, with apologies to Martin and Lucia, from
caves/204/swings/ermintrude.svx. --> caves/204/swings/ermintrude.svx. -->
<pre><i>File wibble.svx</i> <pre><code><i>File wibble.svx</i>
*begin wibble *begin wibble
; Locn: Totes Gebirge, Austria - Loser/Augst-Eck Plateau (kataster group 1623) ; Locn: Totes Gebirge, Austria - Loser/Augst-Eck Plateau (kataster group 1623)
@@ -211,18 +215,19 @@ caves/204/swings/ermintrude.svx. -->
;stn L R U D Desc ;stn L R U D Desc
;1 0.7 0.4 0.3 0.5 RP top of boulder ;1 0.7 0.4 0.3 0.5 RP top of boulder
<i>[and the rest of the station details]</i> <i>[and the rest of the station details]</i>
*end wibble *end wibble</code>
</pre> </pre>
<p>That lot would be typed by copying caves-1623/204/template.svx to <p>That lot would be typed by copying :loser:/template/template.svx to
caves-1623/204/swings/wibble.svx and then filling in the blanks and adding your :loser:/caves-1623/204/swings/wibble.svx and then filling in the blanks and adding your
data. If you are linking to the rest of the survey then in the file data. If you are linking to the rest of the survey then in the file
caves-1623/204/swings/allswings.svx add the lines:</p> :loser:/caves-1623/204/swings/allswings.svx add the lines:</p>
<pre> <pre><code>*include wibble
*include wibble
*equate wibble.0 swings5.2 *equate wibble.0 swings5.2
</pre> </code></pre>
<h3 id="split">Split surface and underground files</h3>
<p>Remember not to put surface data and underground data in the same file, <p>Remember not to put surface data and underground data in the same file,
even if they are part of one continuous survey. You need to create two even if they are part of one continuous survey. You need to create two
@@ -230,6 +235,7 @@ files, with a defined station for the entrance, and a suitable equate in
the file which includes both surface stuff and underground stuff.</p> the file which includes both surface stuff and underground stuff.</p>
<!-- Did whoever surveyed bogenhoehle read this? --> <!-- Did whoever surveyed bogenhoehle read this? -->
<h3 id="postprocess">Postprocessing and Update</h3>
<p>Once you have your data typed in and checked, it must be run through the <p>Once you have your data typed in and checked, it must be run through the
survey software (which on expo will be <a survey software (which on expo will be <a
href="http://www.survex.com/">survex</a>) and a centre line printed, both for href="http://www.survex.com/">survex</a>) and a centre line printed, both for
@@ -237,7 +243,7 @@ plan and for extended elevation. Measure the print out to check that it really
has printed at the scale you wanted (typically 1:500), as this has sometimes has printed at the scale you wanted (typically 1:500), as this has sometimes
caused problems in the past.</p> caused problems in the past.</p>
<p>Now see the "<a href="drawup.htm">Drawing it up</a>" page.</p> <p>Return to "<a href="newcave.html#survexformat">Survey handbook - survex format</a>".</p>
<hr /> <hr />

2
handbook/survey/qmentry.html
View File

@@ -2,7 +2,6 @@
<html> <html>
<head> <head>
<meta http-equiv="Content-Type" content="text/html; charset=utf-8" /> <meta http-equiv="Content-Type" content="text/html; charset=utf-8" />
<title>Handbook - Doing a new cave - QMs</title> <title>Handbook - Doing a new cave - QMs</title>
<link rel="stylesheet" type="text/css" href="../../css/main2.css" /> <link rel="stylesheet" type="text/css" href="../../css/main2.css" />
</head> </head>
@@ -84,6 +83,7 @@ drawings correctly with this sort of thing.
<h3>Conclusion</h3> <h3>Conclusion</h3>
<p>Survey data recorded in .svx files is incomplete if there is no QM List data and <p>Survey data recorded in .svx files is incomplete if there is no QM List data and
cave description data! cave description data!
<p>Return to "<a href="newcave.html#survexformat">Survey handbook - survex format</a>".</p>
<hr /> <hr />

10
handbook/transport.html
View File

@@ -25,7 +25,15 @@ Organising transport is one of the biggest nightmares and the sooner we know who
<li><a href="treasurer.html#carcosts">Car costs</a> - crediting car owners</li> <li><a href="treasurer.html#carcosts">Car costs</a> - crediting car owners</li>
</ul> </ul>
<dt>Organising travel</dt> <dt id="travelorg">Organising travel</dt>
<P>The bugbear of the Expo Leader if he/she hasn't managed to find a dedicated person to do this. This is a co-ordination/coercion game. Ask everybody when they would like to go to Expo, then match those without cars of their own to those who have cars and will take passengers. Try to make sure that each vehicle that will be funded by Expo will be as fully utilised as possible (for emissions minimisation as well as cost).</P>
<P>This game is combined with the job of getting people to commit to going on Expo at all, as some people will only go when they see their friends are going. You want to get some keen definite people to say when they'll go, then advertise this on the social media so that other people will say 'I'll go <EM>then</EM>'. Keep everybody informed of the situation with regular emails and posts to social media. People will normally see obvious car sharing opportunities, but don't be afraid to make suggestions. It's important to include the whole lists, not just those who've said they'll go already, as we always pick up a useful number of experienced latecomers.</P>
<P>Later on, there'll be the job of determining who the full, semi-independent and independent travellers are and which vehicles are funded in full or part. This may be a bit iterative, depending on how helpful and communicative various people have been.</P>
<ul> <ul>
<li><a href="treasurer.html#travelorg">Coordination and coercion</a> - why this is hard</li> <li><a href="treasurer.html#travelorg">Coordination and coercion</a> - why this is hard</li>
<li><a href="https://docs.google.com/spreadsheets/d/1iNzJySh0qTvWmgPN47jTJcuYv73JgKOCsPZwLNKz1XI/edit#gid=636195718">The 2019 travel matrix</a> - In Googledocs</li> <li><a href="https://docs.google.com/spreadsheets/d/1iNzJySh0qTvWmgPN47jTJcuYv73JgKOCsPZwLNKz1XI/edit#gid=636195718">The 2019 travel matrix</a> - In Googledocs</li>

11
handbook/travelcosts.html
View File

@@ -1,5 +1,7 @@
<!DOCTYPE html>
<html> <html>
<head> <head>
<meta http-equiv="Content-Type" content="text/html; charset=utf-8" />
<title>CUCC Austria Expeditions: Accounting for Travel </title> <title>CUCC Austria Expeditions: Accounting for Travel </title>
<link rel="stylesheet" type="text/css" href="../css/main2.css" /> <link rel="stylesheet" type="text/css" href="../css/main2.css" />
<!-- <!--
@@ -38,7 +40,7 @@ before or after Expo, Expo usually pays for the 'useful' part of the journey.
<P>Expo does not pay fines (speeding, parking or otherwise) but may pay road tolls.</P> <P>Expo does not pay fines (speeding, parking or otherwise) but may pay road tolls.</P>
<h3>Part 1: To and From Austria</h3> <h3 id="tofrom">Part 1: To and From Austria</h3>
<p>With regards to claiming back on your travel costs to and from <p>With regards to claiming back on your travel costs to and from
Austria, please see where you lie in the following table:</p> Austria, please see where you lie in the following table:</p>
<table width="100%" cellpadding="4" cellspacing="2" border="1"> <table width="100%" cellpadding="4" cellspacing="2" border="1">
@@ -117,7 +119,7 @@ Ben goes to expo. He likes to live the high life. He buys a trip on the Eurostar
Exceptions to this scheme will be made at the discretion of the treasurer. If you had so much expo gear that you couldn't see your steering wheel, for instance, expo will likely repay a larger portion of your costs than half. Please get in touch and state your case if this applies to you. Exceptions to this scheme will be made at the discretion of the treasurer. If you had so much expo gear that you couldn't see your steering wheel, for instance, expo will likely repay a larger portion of your costs than half. Please get in touch and state your case if this applies to you.
<h3>Part 2: In Austria</h3> <h3 id="inaustria">Part 2: In Austria</h3>
<p> <p>
Full fuel expenses may be claimed by people who drove in Austria on the toll road. These vehicles are considered "fully expo funded." Full fuel expenses may be claimed by people who drove in Austria on the toll road. These vehicles are considered "fully expo funded."
<p> <p>
@@ -189,11 +191,6 @@ This may be a bit iterative, depending on how helpful and communicative various
<P>In some complex cases, the process of assigning everybody's respective <EM>traveller</EM> value and deciding which vehicles Expo will fund is a little iterative. The treasurer aims for an overall fair settlement.</P> <P>In some complex cases, the process of assigning everybody's respective <EM>traveller</EM> value and deciding which vehicles Expo will fund is a little iterative. The treasurer aims for an overall fair settlement.</P>
<P>Once all the <EM>traveller</EM> values have been assigned, the total cost of the Expo-funded vehicles is divided in proportion to each member's value. This is done automatically in the Expo spreadsheet.</P> <P>Once all the <EM>traveller</EM> values have been assigned, the total cost of the Expo-funded vehicles is divided in proportion to each member's value. This is done automatically in the Expo spreadsheet.</P>
<HR>
<SMALL>Started 1999-12-31 by Earl Merson, Treasurer 1998 &amp; 1999.<br>
The "old" parts of this page were last modified 2000-01-07</SMALL></P>
<hr /> <hr />

287
handbook/treasurer.html
View File

@@ -1,6 +1,8 @@
<!DOCTYPE html>
<html> <html>
<head> <head>
<title>CUCC Austria Expeditions: Expo Accounting Documentation</title> <meta http-equiv="Content-Type" content="text/html; charset=utf-8" />
<title>CUCC Austria Expeditions: Expo Treasurer Role</title>
<link rel="stylesheet" type="text/css" href="../css/main2.css" /> <link rel="stylesheet" type="text/css" href="../css/main2.css" />
<META HTTP-EQUIV="author" CONTENT="Earl Merson, December 1999"> <META HTTP-EQUIV="author" CONTENT="Earl Merson, December 1999">
<META HTTP-EQUIV="keywords" CONTENT="Expo, accounts"> <META HTTP-EQUIV="keywords" CONTENT="Expo, accounts">
@@ -9,13 +11,12 @@
<body> <body>
<h2 id="tophead">CUCC Expedition Handbook</h2> <h2 id="tophead">CUCC Expedition Handbook</h2>
<h1 id="top">Expo Accounting Documentation</h1> <h1 id="top">Expo Treasurer Role</h1>
<H2>Contents</H2> <H2>Contents</H2>
<UL> <UL>
<LI>Summary </LI> <LI><a href="finance.html#finance">Part 1: How Expo is financed</a></LI>
<LI>Part 1: How Expo is (was) financed </LI>
<UL> <UL>
<LI>Income and Expenditure </LI> <LI>Income and Expenditure </LI>
@@ -23,7 +24,7 @@
<LI>The Expo Bills </LI> <LI>The Expo Bills </LI>
</UL> </UL>
<LI>Part 2: How to be Expo Treasurer (maybe;-) </LI> <LI><a href="#thejob">Part 2: How to be Expo Treasurer</a> </LI>
<UL> <UL>
<LI>Role of the Expo treasurer </LI> <LI>Role of the Expo treasurer </LI>
@@ -31,7 +32,8 @@
<LI>Other Tips </LI> <LI>Other Tips </LI>
</UL> </UL>
<LI>Conclusions </LI> <LI><a href="#summary">Summary</a></LI>
<!--
<LI>Appendices (MISSING!)</li> <LI>Appendices (MISSING!)</li>
<ul> <ul>
<LI>Appendix A: Useful Treasurer's Information </LI> <LI>Appendix A: Useful Treasurer's Information </LI>
@@ -40,117 +42,15 @@
<LI>Appendix D: Committee checklists </LI> <LI>Appendix D: Committee checklists </LI>
<LI>Appendix E: The files on the Expo accounting disk </LI> <LI>Appendix E: The files on the Expo accounting disk </LI>
<LI>Appendix F: Original work on Expo (Photos, data &amp; surveys)</LI> <LI>Appendix F: Original work on Expo (Photos, data &amp; surveys)</LI>
</UL></ul>
<H2>Summary</H2>
<P>These documents were written to explain how we ran the Expo accounts in the years 1997-1999. I hope they will help smooth the hand-over to future treasurers; they may be particularly useful if there are no ex-treasurers in Cambridge.</P>
<P>The two parts of this document deal with the theory and practice of Expo accounting respectively. The appendices contain supplementary information in the various aspects of Expo accounting.</P>
<P>Expo will undoubtedly change as the years go by; please try to keep these documents up to date, the files in order and ensure a smooth hand-over to your successor. Good luck!</P>
<H2>Part 1: How Expo is financed <I>(The Theory)</I></H2>
<P>Expo is ongoing. Each year's Expo inherits equipment and a little money from its predecessor; similarly, we should leave next year's Expo a reasonable stock of equipment and 'float' money.</P>
<H3>Income and Expenditure</H3>
<P>The money to run Expo comes from two sources: principally from each year's participants, and secondarily through grants from bodies such as the Ghar Parau Foundation. In addition, numerous companies have provided sponsorship, mainly in the form of food.</P>
<P>Most Expo costs are paid in the UK and 'in the field' by members of Expo. All these expenses are recorded in the Expo Bier Book. After the expedition, the Expo treasurer processes this data to work out who owes and who is owed money. Everyone settles up before the next Expo (hopefully!).</P>
<P>Expo incurs cost in the following areas:</P>
<UL>
<LI><a href="travelcosts.html">Transport to and from Austria</a> </LI>
<LI><a href="travelcosts.html">Travel in Austria</a> </LI>
<LI>Food </LI>
<LI>Camping supplies (gas, dish cloths, etc.) </LI>
<LI>Campsite fees </LI>
<LI>Expo equipment purchases and maintenance. </LI>
</UL> </UL>
-->
<P>In addition, we coordinate various services for members:</P> </ul>
<UL>
<LI>Gear orders from leading retailers, usually at a good discount. </LI>
<LI>Insurance </LI>
<LI>Expedition T-shirts </LI>
<LI>A system of 'swaps', which enable members to loan, each other money, to be repaid with the Expo bills. This also covers things such as the Expo Dinner. </LI>
</UL>
<P>CUCC and Expo have separate bank accounts, often administered by separate people; both are run to break even over the year. Expo works in partnership with CUCC to prevent unnecessary duplication of resources; CUCC equipment is used on Expo and <I>vice-versa</I>. Apart from these mutual efficiency gains, Expo and CUCC do not subsidise each other.</P>
<H3>The Bank of Expo</H3>
<p>This is an online system which does accounting. It is not a bank: it just keeps records of how expenses are allocated and who has paid what. See the <a href="bankofexpo.html">Bank of Expo</a> webpage for a longer description and all the documentation.
<H3>The Expo Bills</H3>
<P>The bill each person receives depends on:</P>
<UL>
<LI>Their expenditure on behalf of Expo </LI>
<LI>Their travel as part of Expo </LI>
<LI>The length of time they spend on Expo (from food, camping &amp; travel in Austria costs) </LI>
<LI>Whether they go caving (the equipment expenditure is divided equally among the cavers) </LI>
<LI>Personal costs, such as bier, insurance, T-shirts </LI>
<LI>Any swaps they have made with other expedition members </LI>
<LI>Whether they are employed or not and whether Expo received any grants. </LI>
</UL>
<P>How each of these areas has been dealt with traditionally is described below. Future treasurers may wish to change this, but should be prepared for 'heated debate'...</P>
<H4 id="expocosts">Expenditure on behalf of Expo</H4>
<P>Reasonable Expo expenses recorded in the bier book will be refunded. The Expo treasurer determines what is reasonable, but generally Expo only pays for what it gets, and only buys what it needs.</P>
<P>Photographic costs have been discussed recently, with the outcome that Expo pays only for its own copy of slides/prints. It does not pay for film or development unless it gets to keep the negatives. We recommend that photographers keep their own originals as this makes it less likely that the originals will be lost and easier for the photographer to do whatever they like with their images (publish, competitions, copies for friends, etc.). Photographers retain copyright of their material, but should give Expo the 'right to reproduce' their photographs for CUCC journals, slideshows, etc if they wish Expo to pay for any of it. See David Gibson's thoughts on this in appendix F (MISSING!).</P>
<H4>Time spent on Expo</H4> <H2 id="thejob">Part 2: How to be Expo Treasurer</H2>
<P>The daily costs of Expo (food, campsite fees, gaz, fuel for stoves, dishcloths, etc) are added up and a per-person-per-night cost evaluated. Each member is then charged according to the number of days he/she spent on Expo.</P> <P>This section details some things Earl found as Expo treasurer in 1999, since updated, which we hope will help you avoid some errors and worries. </P>
<H4>Gone caving</H4>
<P>The cost of equipment purchase and maintenance are normally divided equally among everyone who went caving, irrespective of how long they were on Expo; this is to encourage people to make good use of the gear and make it easier for people (often students) to spend the full 5 weeks on Expo. The <EM>caver</EM> fiddle factor (normally either 0 or 1) is used in applying this charge.</P>
<H4>Personal costs</H4>
<P>The popular/cheap Austrian Bier <EM>G&ouml;sser</EM> is bought communally. Each member's bier consumption is recorded in the Bier Book and the appropriate amount charged to them. A similar scheme operates for lemonade.</P>
<H4>Swaps</H4>
<P>If someone runs out of cash on Expo, another member can lend him or her some money that can then be repaid through the Bills. The amount is added to the debtor's bill and taken off the creditor's bill. This can also be used for group purchases, such as when one person pays for several Hallstatt pedalo tickets.</P>
<P>Personal stuff bought with Expo food shopping can be managed in one of two ways:</P>
<UL>
<LI>The person who paid enters the full amount they spent into the Bier Book. The person who had the personal food/drink enters the cost of it as a negative food expenditure in the Bier Book.<BR>
<EM>or</EM></LI>
<LI>The person who paid enters only the amount they spent on Expo stuff into the Bier Book. The cost of the personal stuff is transferred as a swap between the paying person and the benefiting person.</LI>
</UL>
<P>Either way, Expo doesn't pay for personal food/drink.</P>
<P>Swaps will only be considered if entered in both the debtor's and creditor's page in the Bier Book, or the treasurer can be reasonably sure that the debtor was aware of the transaction.</P>
<H4>Expo grants</H4>
<P>Grants may come from the GPF, other funding bodies or through students from their college. Expo sometimes uses some of this money to purchase specific high capital items; in 1999 this was a six-berth tent and two mobile phones. The remaining money is divided amongst the unwaged members on Expo, using the <EM>grantshare</EM> fiddle factor. <EM>Grantshare</EM> ranges from 0 for no entitlement to 1 for full entitlement.</P>
<H2>Part 2: How to be Expo Treasurer (maybe;-)</H2>
<P>This section details some things I found as Expo treasurer, which I hope will help you avoid some of my errors/worries.... </P>
<H3>Role of the Expo treasurer</H3> <H3>Role of the Expo treasurer</H3>
@@ -158,136 +58,127 @@
<P>So what does this Expo treasurer do? Your mission, should you choose to accept it, is as follows:</P> <P>So what does this Expo treasurer do? Your mission, should you choose to accept it, is as follows:</P>
<UL> <UL>
<LI>Be kind and supportive - not imperious.
<LI>Work with the other members of the Expo committee in pulling off yet another stormin' Expo. </LI> <LI>Work with the other members of the Expo committee in pulling off yet another stormin' Expo. </LI>
<LI>Check that last year's committee submitted the grant applications. </LI> <LI>Check that last year's committee submitted the grant applications. </LI>
<LI>Help promote Expo and collect Expo deposits and forms. </LI> <LI>Help promote Expo and collect Expo deposits and forms. </LI>
<LI>Work with the CUCC main committee to share basic caving equipment. </LI>
<LI>Determine, by consultation with the other Expo committee members, what purchases need to be made in the UK. </LI>
<LI>Organise, with the CUCC treasurer, discount group purchases at gear shops. </LI>
<LI>Operate the Expo bank account. </LI> <LI>Operate the Expo bank account. </LI>
<LI>*Coordinate transport to &amp; from Expo. </LI> <LI>Explore last year's <a href="http://expo.survex.com/boe/boc.pl">Online Bank of Expo</a> data to see how it all works</a> </LI>
<LI>Create the Expo Bier Book </LI> <LI>Then, create the <a href="bankofexpo.html">Bank of Expo</a> for this next year - you may need a nerd <a href="../documents/bierbook/readme.txt">to help you</a> </LI>
<LI>Process the Expo Bier Book to produce Expo Bills. </LI> <LI>Create the <a href="bierbook.html">Expo Bier Book and Sesh Book</a> when you know most of the people have signed up - you may need a nerd to help you </LI>
<LI>Process the Expo Bier Book and Sesh Book through Bank of Expo to produce Expo Bills. </LI>
<LI>As far as possible, maintain or improve the financial health of Expo. </LI> <LI>As far as possible, maintain or improve the financial health of Expo. </LI>
<LI>Submit a Treasurer's Report to anyone who needs one (e.g. grant awarding bodies). </LI> <LI>Submit a Treasurer's Report to anyone who needs one (e.g. grant awarding bodies). </LI>
<LI>Provide a summary of the Expo Accounts to the Journal, web site and Expo Report. </LI> <LI>Provide a summary of the Expo Accounts to the CUCC Journal, web site and Expo Report. </LI>
<LI>Make sure the following year's grant applications are submitted correctly. </LI> <LI>Make sure the following year's grant applications are submitted correctly. </LI>
<LI>Introduce your successor to the post of treasurer, preferably before you retire. </LI> <LI>Introduce your successor to the post of treasurer, preferably before you retire. </LI>
<LI>Work with the other members of the Expo committee in pulling off yet another stormin' Expo<BR> <LI>Work with the other members of the Expo committee in pulling off yet another stormin' Expo<BR>
<SMALL>Enough? Perhaps they should have more than one person doing all this!</SMALL> </LI> <SMALL>Enough? Perhaps they should have more than one person doing all this!</SMALL> </LI>
</UL> </UL>
<P>Jobs marked * are particularly large and could well be delegated if you have enough people.)</P>
<P>Your task, appreciated by a few, will require time, effort and perseverance... </P> <P>Your task, appreciated by a few, will require time, effort and perseverance... </P>
<p>Try to get someone else to do these even though they involves expo funds:
<ul>
<LI>Determine, by consultation with the other Expo committee members, what purchases need to be made in the UK. </LI>
<LI>Organise, with the CUCC treasurer, discount group purchases at gear shops. </LI>
<LI>Work with the CUCC main committee to share basic caving equipment. </LI>
<LI>Organise the expo food orders: porridge, curry etc. </LI>
</ul>
<H3>Timetable of events</H3> <H3>Timetable of events</H3>
<P>In the beginning were the grant applications. At least, there were if last year's committee remembered their responsibilities, so first check that they have been submitted! Also track down the ex-treasurer (if he didn't get you first!) and get the bank details and get yourself as a signatory to the account.</P> <P>In the beginning were the grant applications. At least, there were if last year's committee remembered their responsibilities, so first check that they have been submitted! Also track down the ex-treasurer (if he didn't get you first!) and get the bank details and get yourself as a signatory to the account.</P>
<P>You may find at first that the Expo committee is just you and the Expo Leader. Help him/her find and <STRIKE>pressgang victims</STRIKE> persuade volunteers for the other committee posts:</P> <p>There are copies of letters requesting grants on the expo online systems <a href="../expofiles/documents/CUCC/applications/">letters archive</a>.
<P>You may find at first that the Expo committee is just you and the Expo Leader. Help him/her find and <STRIKE>pressgang victims</STRIKE> persuade volunteers for the <em>other</em> committee roles:</P>
<p>See the checklist for running an expo in <a href="planning.html">the expo planning guide</a>.
<UL> <UL>
<LI>Sponsorship </LI> <LI>Sponsorship </LI>
<LI>Top Camp Meals </LI> <LI>Top Camp Meals - noodles, curries, dehydrated food </LI>
<LI>Equipment &amp; Fettling co-ordination (CUCC Tackle Master?) </LI> <LI>Equipment &amp; Fettling co-ordination (CUCC Tackle Master) </LI>
<LI>Any others you can get: </LI> <LI>Expo training weekend(s) </LI>
<UL> <LI>Social media coordination and publicity </LI>
<LI>OIC T shirts </LI>
<LI>OIC Flapjack </LI>
<LI>OIC Training Events (First Aid, SRT practice, etc.) (CUCC Training Officer?) </LI>
<LI>Etc. </LI>
</UL> </UL>
</UL> <p>Absolutely refuse (politely) to do any of these yourself. You have enough to do.
<H4>Deposits and Forms</H4> <H4>Deposits and Forms</H4>
<P>Even before you've got a full committee, start promoting Expo as the top experience it is. Start taking deposits. Ask for &pound;100 before Expo, as installments of &pound;40 and &pound;60. Of course, people can pay it all at once if they want!</P> <P>Even before you've got a full committee, start promoting Expo as the top experience it is. Start taking deposits. Ask for &pound;200 before Expo, as installments of &pound;80 and &pound;120. Of course, people can pay it all at once if they want!</P>
<P>The deposits are to give Expo some cash to buy gear. Try and get most people to pay up; people paying for a lot of gear in Cambridge (e.g. for top camp meals and the chief fettler) may request not to pay their deposit. Certainly get at least the first deposit of anyone potentially 'unreliable' (i.e. you haven't seen caving or hasn't been on Expo before) before you spend any money on him/her. <P>The deposits are to give Expo some cash to buy gear. Try and get most people to pay up; people paying for a lot of gear in Cambridge (e.g. for top camp meals and the chief fettler) may request not to pay their deposit. Certainly get at least the first deposit of anyone potentially 'unreliable' (i.e. you haven't seen caving or hasn't been on Expo before) before you spend any money on him/her.
Hassle everybody else too :-)</P> Hassle everybody else too :-)</P>
<p>See the instructions to expoers on what <a href="/paperwork.html">their paperwork responsibilities</a> are as this sets out payment terms and says in writing that someone is only registered as coming on the expo <em>after</em> thier deposit has been recieved. It says "If you are late paying the deposit you may need to pay your entire expected cost, not just the deposit, before you can attend. The expo treasurer will tell you what is required". This was because we had one person just turn up without warning. (He was happy to pay, he just wasn't aware of the procedures.)
<P>A good way to get the deposits is with the Expo form. This is completed by each person wanting to go on the Expo. Have a look at past year's forms (stored on the PWF). The forms get you, as treasurer, (hopefully) all the information you'll need to start organising Expo. People are often pretty lousy at completing or even starting their forms, but you'll need an idea of when people want to go on Expo and a list of contact addresses etc. Distribute the forms at:</P> <P>A good way to get the deposits is with the Expo form. This is completed by each person wanting to go on the Expo. Have a look at past year's forms. The forms get you, as treasurer, (hopefully) all the information you'll need to start organising Expo. People are often pretty lousy at completing or even starting their forms, but you'll need an idea of when people want to go on Expo and a list of contact addresses etc. Distribute the forms:</P>
<UL> <UL>
<LI>By email - <a href="onlinework.html">the expo mailing list</a> </LI>
<LI>An announcement on <a href="https://www.facebook.com/groups/189492668280413/">the closed Expo Facebook</a> page </LI>
<LI>An announcement on <a href="https://www.facebook.com/CUCCEXPO/">the public Expo Facebook</a> page </LI>
<LI>An announcement on <a href="onlinework.html">the other Expo social media</a> mechanisms </LI>
<LI>CUCC pub meets </LI> <LI>CUCC pub meets </LI>
<LI>With the postal invitations to the CUCC Annual Dinner (early Lent Term?) </LI> <LI>With the invitations to the CUCC Annual Dinner (early Lent Term?) </LI>
<LI>The CUCC Annual Dinner (normally at the end of Lent Term) </LI> <LI>The CUCC Annual Dinner (normally at the end of Lent Term) </LI>
<LI>The CUCC Alternative Dinner (normally at the end of Easter Term) </LI> <LI>The CUCC Alternative Dinner (normally at the end of Easter Term) </LI>
<LI>CUCC meets where EXCS members turn up </LI> <LI>CUCC meets where EXCS members turn up </LI>
<LI>Anything else you can think of. </LI> <LI>Anything else you can think of. </LI>
</UL> </UL>
<P>There is an on-line version of the form on the PWF, and possibly even a Perl script for processing the responses. Find a suitable compsci or engineer to fix it; it's not difficult. The web form can be completed on-line or printed out and sent to you.</P> <P>There was an <a href="http://expo.survex.com/signup/submit.php">on-line version of the form</a> in 2014, and possibly even a script for processing the responses. Find a suitable nerd to fix it; it's not difficult. The web form can be completed on-line or printed out and sent to you.</P>
<P>Advertise Expo and the web address of the form on the CUCC and EXCS mailing lists, soc-cucc@lists.cam.ac.uk and excs@survex.com respectively. You could send the form by email. If you do this, create a plain text version and send it in the body of your message. Do not send it as an attachment and certainly not as an MS Word file, or you'll get rants about compatibility with non-windows computers...</P>
<P>New requirements set by the GPF/NCA mean that <EM>all</EM> Expo members will need to be members of a club/organisation which is in turn a member of the NCA in order for Expo to get any grant money. I'm not sure whether EXCS is a member of the NCA (I doubt it), but CUCC is. So make sure people have paid their membership fees too.</P>
<P>In the past requirements set by the GPF/NCA meant that <EM>all</EM> Expo members needed to be members of a club/organisation which is in turn a member of the NCA in order for Expo to get any grant money. ICheck whether this is still true.</P>
<!-- This doesn't need saying does it.
<H4 id="equipment">Equipment</H4> <H4 id="equipment">Equipment</H4>
<P>Expo has a number of gear requirements distinct from CUCC in the UK; these include spits &amp; cones, a serviceable trailer, surveying instruments and some carbide. In recent years we have borrowed Wookey's trailer. We own our own surveying instruments, but they may need expensive maintenance and are very expensive to replace. Spits, cones, carbide and other caving gear are often bought with a large communal order from Bernies.</P> <P>Expo has a number of gear requirements distinct from CUCC in the UK; these include rings, hangers, drills, bolts, surveying instruments and long ropes. We own our own surveying instruments, but they may need expensive maintenance and are very expensive to replace. Consumables and other caving gear are often bought with a large communal order from Yorkshire.</P>
<P>Try and place Expo gear orders jointly with CUCC main orders to maximise the discount we can get. Invite club members to buy their personal gear at the same time. Work with the CUCC main committee to eliminate unnecessary duplication of resources; there is a web page describing CUCC equipment purchasing.</P> <P>Try and place Expo gear orders jointly with CUCC main orders to maximise the discount we can get. Invite club members to buy their personal gear at the same time. Work with the CUCC main committee to eliminate unnecessary duplication of resources; there is a web page describing CUCC equipment purchasing.</P>
<P>There are certain to be a number of equipment fettling jobs to be done in the UK before departure, such as updating the First Aid kits and ensuring all hangers have a maillon, bolt and circlip. Hopefully the Tackle Master will co-ordinate this...</P>
<H4>Discount group purchases at gear shops</H4> <H4>Discount group purchases at gear shops</H4>
<P>How much of this happens depends on how keen and how many Expo members you have. In 1999 we placed an order with Field &amp; Trek, where we got the <EM>group sales</EM> rate of 'up to' 25% off their normal prices. Bernies will normally give 10% off medium to large orders, or 20% on large orders if you give him a few days notice. Recently (1998/9), it has seemed that Bernies offers better value than Inglesport; Dragon do excellent tackle sack repairs for &pound;10 per sack. Caving Supplies are about the only people who make caving ladders, but the club has made its own: see the Tackle Store web pages.</P> <P>How much of this happens depends on how keen and how many Expo members you have. In 1999 we placed an order with Field &amp; Trek, where we got the <EM>group sales</EM> rate of 'up to' 25% off their normal prices. Bernies will normally give 10% off medium to large orders, or 20% on large orders if you give him a few days notice. Recently (1998/9), it has seemed that Bernies offers better value than Inglesport; Dragon do excellent tackle sack repairs for &pound;10 per sack.</P>
-->
<H4>Operate the Expo bank account</H4> <H4>Operate the Expo bank account</H4>
<P>This involves paying money in, writing cheques and looking after the statements. Statements are currently sent to the Expo Treasurer's address, which is changed for each treasurer. You could get them sent to Dr James Hickson, the CUCC Senior Treasurer at Pembroke. This would mean less changing of addresses, but add delay/uncertainty to your receiving the statements.</P> <P>This involves paying money in, writing cheques and looking after the statements. Statements are currently sent to the Expo Treasurer's address, which is changed for each treasurer. You could get them sent to Dr James Hickson, the CUCC Senior Treasurer at Pembroke. This would mean less changing of addresses, but add delay/uncertainty to your receiving the statements.</P>
<P>The deposits cover most of the insurance costs. Equipment orders are normally paid for by Expo or CUCC main, with the other then repaying their share. The float money (about &pound;850 at the end of 1999) can be used as necessary, but should be replenished at the end of each year. The float was increased from &pound;100 at the end of 1997 when the GPF grant was recieved late. The extra money is very useful for smoothing the cash flow: in 1999 the CUCC Main and Meets accounts were emptied and the Expo Account float used, as over &pound;3000 was spent from the accounts before Expo on tackle, tents, tshirts and insurance. Do not let the account go overdrawn.</P> <P>Equipment orders are normally paid for by Expo or CUCC main, with the other then repaying their share. The float money (about &pound;850 at the end of 1999) can be used as necessary, but should be replenished at the end of each year. The extra money is very useful for smoothing the cash flow. Do not let the account go overdrawn.</P>
<P>The Expo account is with National Westminster, number 22997253, sort code 60-04-23 (King's Parade branch). Internet banking may be available for this account, but we haven't got it yet. Remember to give the bank the signature authority forms to authorise your successor before you leave Cambridge.</P> <P>The Expo account is with National Westminster, number 22997253, sort code 60-04-23 (Market Street branch). Remember to give the bank the signature authority forms to authorise your successor before you leave Cambridge.</P>
<H4 id="travelorg">Transport Organisation</H4>
<P>The bugbear of the Expo Treasurer... This is a co-ordination/coercion game. Ask everybody when they would like to go to Expo, then match those without cars of their own to those who have cars and will take passengers. Try to make sure that each vehicle that will be funded by Expo will be as fully utilised as possible.</P>
<P>This game is combined with the job of getting people to commit to going on Expo at all, as some people will only go when they see their friends are going. You want to get some keen definite people to say when they'll go, then advertise this on the EXCS list so that other people will say 'I'll go <EM>then</EM>'. Keep everybody informed of the situation with regular emails to the EXCS list. People will normally see obvious car sharing opportunities, but don't be afraid to make suggestions. It's important to include the whole EXCS list, not just those who've said they'll go already.</P>
<P>Later on, there'll be the job of determining who the full, semi-independent and independent travellers are and which vehicles are funded in full or part. This may be a bit iterative, depending on how helpful and communicative various people have been.</P>
<H4>The Expo Bier Book</H4>
<P>The Expo Bier Book is a record of every expedition expenditure and many administrative details of Expo. Refined over many years, the format now consists of the following sections:</P> <H4>The Expo Bier Bookand Sesh Book</H4>
<P>The <a href="bierbook.html">Expo Bier Book and Sesh Book</a> is a record of every expedition expenditure and many administrative details of Expo. Refined over many years, the format now consists of the following sections:</P>
<p>The expenses and sesh swaps are also copied online into the <a href="bankofexpo.html">bank of expo</a> and the bier book and sesh book are annotated when when an expense has been transcribed.
<p>The 2016 expo bierbook and seshbook were scanned and can be downloaded (13MB and 5 MB) from here:
<a href="http://expo.survex.com/expofiles/writeups/2016/">expofiles/writeups/2016/</a>
<UL> <UL>
<LI>The Front Part </LI> <LI>The Front Part </LI>
<UL> <UL>
<LI>Expected dates for all members of Expo </LI> <LI><a href="../expofiles/writeups/2018/bierbook/654258.jpg">Name list</a> - with phone number & gear-tape colours for each expoer written in by hand</LI>
<LI>Bier Tally, More Bier Tally (to 100+ Biers) </LI> <LI>Bier, Limo, Dunkel Tally, More Bier Tally (to 100+ Biers) </LI>
<LI>Limo Tally (to 50+ Limos) </LI> <LI><a href="../expofiles/writeups/2018/bierbook/729416.jpg">Nights on Expo & Time Underground Tally</a> </LI>
<LI>Nights Tally </LI>
<LI>Time Underground Tally </LI>
<LI>Expo Travel Game (record of peoples' arrival and departure) </LI>
<LI>Expo Weather </LI>
<LI>Exchange rates during Expo, the price of G&ouml;sser, limo, etc. </LI> <LI>Exchange rates during Expo, the price of G&ouml;sser, limo, etc. </LI>
<LI>Stamps </LI> <LI><a href="../expofiles/writeups/2018/bierbook/844306.jpg">'Money owing to...' page</a> and 'Money owed by...' page </LI>
<LI>Moose Tally </LI>
<LI>Next Of Kin </LI>
<LI>'Money owing to...' page and 'Money owed by...' page </LI>
<UL> <UL>
<LI>for each member </LI> <LI>for each member </LI>
<LI>for each of several as yet unknown people </LI> <LI>for each of several as yet unknown people </LI>
<LI>for each account (i.e. Expo, CUCC main, CUCC meets </LI> <LI>for each account (i.e. Expo, CUCC main, CUCC meets </LI>
<LI>for the kitty </LI>
</UL> </UL>
</UL> </UL>
<LI>The Late (end of Expo) Part </LI> <LI>The Late (end of Expo) Part - or in the Logbook</LI>
<UL> <UL>
<LI>Rope at end of Austria: Length by year and diameter </LI> <LI>Rope at end of Austria: Length by year and diameter </LI>
<LI>Hangers Tally, end of Expo </LI> <LI>Hangers Tally, end of Expo </LI>
@@ -299,33 +190,33 @@
<LI>Quotes </LI> <LI>Quotes </LI>
<LI>Orders for surveys, T-shirts, etc. </LI> <LI>Orders for surveys, T-shirts, etc. </LI>
<LI>Expo Dinner Fiasco details </LI> <LI>Expo Dinner Fiasco details </LI>
<LI>Tally of wasp and bee stings </LI>
</UL> </UL>
</UL> </UL>
<!--
<P>Find last year's Bier Book to see the format and how it is used. Buy an A5 hardback lined notebook, with a wipeable surface (it's going to get food/bier/worse spilled on it sometime), and draw up the pages listed above. It needs to have a sturdy biro tied securely to it. Make sure it gets sent out to Expo in the first vehicle to arrive there.</P> <P>Find last year's Bier Book to see the format and how it is used. Buy an A5 hardback lined notebook, with a wipeable surface (it's going to get food/bier/worse spilled on it sometime), and draw up the pages listed above. It needs to have a sturdy biro tied securely to it. Make sure it gets sent out to Expo in the first vehicle to arrive there.</P>
<P>The Stamps page could be improved; I recommend Expo buys part of a sheet of stamps (with the edge pieces) and sticks the edge to the inside edge of a page in the bier book. Then have a stamp tally nearby.</P> <P>The Stamps page could be improved; I recommend Expo buys part of a sheet of stamps (with the edge pieces) and sticks the edge to the inside edge of a page in the bier book. Then have a stamp tally nearby.</P>
-->
<P>Anything else financial can also be included, particularly notes to the treasurer. The Bier Book, Log Book and Survey Book together make the original source documentation for each Expo.</P> <P>Anything else financial can also be included, particularly notes to the treasurer. The Bier Book, Sesh Book, Logbook, Callout Books and Survey Wallets file together make the original source documentation for each Expo.</P>
<H4>The Expo Kitty</H4> <H4>The Gasthof Payment</H4>
<P>The largest single bill in Austria will be the campsite bill, at about &ouml;s 55 per person per night plus electricity. Obviously the bill depends on how big Expo is; in 1999 it was over &pound;800. How this is paid depends on how many people you have around at the end of Expo. If there are enough then the simplest method is for them just to pay Hilde and claim the cost back through the Bier Book. However, if there are not going to be enough people with sufficient cash around at the end, you should start the Expo Kitty. This is a jar, in which everyone is encouraged to leave cash towards the campsite bill. This is entered in the Bier Book as a swap to Kitty. If the kitty has too little cash, someone around at the end of Expo should use a credit card to make up the balance.</P> <P>The largest single bill in Austria will be the campsite bill. Obviously the bill depends on how big Expo is; in 2019 it was over &euro;2,100. How this is paid depends on how many people you have around at the end of Expo. If there are enough then the simplest method is for them just to pay Hilde and claim the cost back through the Bank of Expo. However, if there are not going to be enough people with sufficient cash around at the end, you should start collecting advance payements from attendees anticipating their eventual bills.</P>
<P>It's not a good idea to collect vastly more cash than we need, as it could get lost or the Austrian banks could change their bank notes before the next Expo. You could try closing the kitty when it has enough cash, though people like to get rid of their few spare schillings and may moan if others could but they can't. If there is too much in the kitty, we could either ask to pre-pay some of next year's bill, or take it back to Expo the following year.</P>
<P>If it will be needed, make sure the kitty is started early on so everyone can contribute something. If you let people freely add/withdraw cash, make periodic checks that the contents are as indicated in the Bier Book: it's quite easy for people to forget to record an entry. If you're not there at the end of Expo yourself, you'll need to put someone responsible in charge of paying the bill and bringing any remaining cash back to Cambridge.</P>
<H4>Produce the Expo Bills</H4> <H4>Produce the Expo Bills</H4>
<P>The Bier Book should be a complete picture of all Expo financial transactions. You can save yourself a lot of typing (possibly) if you put a blank version of the Expo spreadsheet on the Expo PC in the Potato Hut. Then people can type thier own data into the spreadsheet while on Expo, which also provides some protection against the loss of the bier book. However, you may find it difficult to track down mistakes and duplications later, particularly in Swaps transactions.</P> <P>The <a href="bierbook.html">Bier Book and Sesh Book</a>, as copied into the Bank of Expo, should be a complete picture of all Expo financial transactions.
<P>You'll receive some Bier Book entries by email, post and word of mouth after Expo, as people's credit card bills come in. Set a deadline (say, 40 days after the end of Expo) and add all entries to the Bier Book. Include all the other relevant transactions on the other CUCC accounts.</P> <P>You'll receive some Bier Book & Sesh Book entries by email, post and word of mouth after Expo, as people's credit card bills come in. Set a deadline (say, 40 days after the end of Expo) and add all entries to the Bank of Expo. Include all the other relevant transactions on the other Expo accounts.</P>
<P>Once all the various expenses have been entered in the bier book (it's probably September/October by now), you're ready to tackle the spreadsheet. You don't have to use the spreadsheet, but it's best to unless you're a database wizard. Appendix B describes using the spreadsheet. Basically you remove the sheets for last years members, copy new blank pages for this year's members and then add this year's data. It's fairly straightforward, but lengthy and requires concentration.</P> <P>Once all the various expenses have been entered in the Bank of Expo (it's probably September/October by now), you're ready to tackle the spreadsheet. Here is the <a href="../expofiles/accounts/accounts2014.xlsx">2014 Expo spreadsheet</a> - but this predates Bank of Expo, so hassle a more recent treasurer to get the latest copy. You don't have to use the spreadsheet, but it's best to unless you're a database wizard. Basically you remove the sheets for last years members, copy new blank pages for this year's members and then add this year's data. It's fairly straightforward, but lengthy and requires concentration.</P>
<!--
<P>All expenditures in the Bier Book will fall into one of the categories:</P> <P>All expenditures in the Bier Book will fall into one of the categories:</P>
<UL> <UL>
@@ -337,16 +228,15 @@
<LI>Misc </LI> <LI>Misc </LI>
<LI>Swaps </LI> <LI>Swaps </LI>
</UL> </UL>
-->
<P>In 1999, the tshirts, insurance, Expo Dinner and various gear orders were handled as swaps on specific days outside Expo. The swap sum-to-zero check usefully determines that Expo is not out of pocket (or shows how much by, so you can recover this by a charge in the Misc category). It would be possible to create new categories for insurance etc, but this would require thoughtful modification to the spreadsheet structure. Don't break it! (Someone really ought to develop an Expo database...)</P> <P>What is paid for is determined by the principles described in part 1 of this document. Once all the data has been entered, check that each person has been allocated appropriate <EM>traveller</EM>, <EM>caver</EM> and <EM>grantshare</EM> values in the spreadsheet.</P>
<P>What is paid for is determined by the principles described in part 1 of this document. Once all the data has been entered, check that each person has been allocated appropriate <EM>traveller</EM>, <EM>caver</EM> and <EM>grantshare</EM> values.</P>
<P>The bills have traditionally been paid by the debtors writing cheques to the creditors. Some debtors pay the Expo Account, which then pays any outstanding amount due to the creditors. This means you match each debtor to a creditor and tell both of them that the debtor will pay the creditor. This means the creditor can hassle the debtor if necessary without you having to bother. You can also match husbands &amp; wives or people who live in the same part of the country together. You can make sure that reliable people pay the Expo account and that less reliable people pay their friends. Usually only the Expo account has to write more than one cheque.</P>
<P>When sending out the Expo bills, give the addresses of the creditors. Send individual emails personally to each member, rather that announcing it on communal emails. This reduces the amount of ranting about 'Why's my bill more than his?'. However, if anyone asks, have the relevant data ready.</P> <P>When sending out the Expo bills, include the addresses of the creditors. Send individual emails personally to each member, rather that announcing it on communal emails. This reduces the amount of ranting about 'Why's my bill more than his?'. However, if anyone asks, have the relevant data ready.</P>
<P>Andy Waddington (austria @ pennine.demon.co.uk) would be interested in some accounting trivia, such as the number of G&ouml;ssers drunk, the times underground, etc.</P> <P>Record accounting trivia, such as the number of G&ouml;ssers drunk, the times underground, etc.</P>
<H4>General Treasury Responsibilities</H4> <H4>General Treasury Responsibilities</H4>
@@ -362,8 +252,10 @@
<H4>Expo files</H4> <H4>Expo files</H4>
<!--
<P>Finally, keep these files up-to-date, and stored both on the Expo accounting disk and the CUCC file space on the PWF. Wookey or Olly may also be able to arrange archive space.</P> <P>Finally, keep these files up-to-date, and stored both on the Expo accounting disk and the CUCC file space on the PWF. Wookey or Olly may also be able to arrange archive space.</P>
-->
<p>Archive all the accounts on the Expo online systems in expofiles/accounts and keep scanned copies of the Bier Book and Sesh Book in expofiles/writeups/<year>/ (along with the scanned copies of the logbook and the callout books). See 2018 for a nearly complete set: <a href="../expofiles/writeups/2018/bierbook/">expofiles/writeups/2018/bierbook/</a>.
<H3>Committees...</H3> <H3>Committees...</H3>
@@ -385,24 +277,25 @@
<LI>Many rants are simple misunderstandings; try to explain what and why you are taking such and such a point of view.</LI> <LI>Many rants are simple misunderstandings; try to explain what and why you are taking such and such a point of view.</LI>
<LI>Face-to-face meetings are much more effective than drawn-out email discussions. </LI></UL> <LI>Face-to-face meetings are much more effective than drawn-out email discussions. </LI></UL>
<P>You'll need several Expo Committee meetings. Firstly to plan what should be done, and later to check that all the jobs are being done. If someone just isn't pulling their weight or has too much else to do, the committee meetings should be used to provide encouragement (!) and/or redistribute the workload. I suppose one of the jobs of the Expo Leader is to check that everything is going to plan, be he/she won't always think of everything on their own. See the checklists in the appendices.</P> <P>You'll need several Expo Committee meetings. Firstly to plan what should be done, and later to check that all the jobs are being done. If someone just isn't pulling their weight or has too much else to do, the committee meetings should be used to provide encouragement (!) and/or redistribute the workload. I suppose one of the jobs of the Expo Leader is to check that everything is going to plan, be he/she won't always think of everything on their own. See the checklists in the expo planning guide</P>
<P>Remember that all the Expo committee are volunteers (more or less of their own volition :-), but they may have different priorities and/or different reasons for participating than yourself. This can make committee work interesting or taxing, depending on your viewpoint, but try to keep Expo as an adventure rather than a chore; it's worth it in the end.</P> <P>Remember that all the Expo committee are volunteers (more or less of their own volition :-), but they may have different priorities and/or different reasons for participating than yourself. This can make committee work interesting or taxing, depending on your viewpoint, but try to keep Expo as an adventure rather than a chore; it's worth it in the end.</P>
<H2>Conclusions</H2> <H2 id="summary">Summary</H2>
<P>This document was written to describe how the CUCC Expo is financed. It is primarily a guide for first-time Expo Treasurers, though part 1 may also be of use to any Expo Treasurer.</P> <ul>
<li>Part 1 described the principle of the Expo finances: the sources of income and expenditure and the principles behind the Expo billing system.
<P>Part 1 described the principle of the Expo finances: the sources of income and expenditure and the principles behind the Expo billing system. Part 2 described the role of the treasurer and details on the practical side of being Expo Treasurer.</P> <li>Part 2 described the role of the treasurer and details on the practical side of being Expo Treasurer.</ul>
<P>Being Expo Treasurer will involve quite a lot of work. Remember the need to be open and fair. Good Luck!</P> <P>Being Expo Treasurer will involve quite a lot of work. Remember the need to be open and fair. Good Luck!</P>
<P><A HREF="#top">Top</A>.</P> <P><A HREF="#top">Top</A>.</P>
<hr> <hr />
<!--
<h3>Archaic - for historic purposes only</h3> <h3>Archaic - for historic purposes only</h3>
<P>BCRA Insurance is charged at cost to anyone who obtains it through the club, as are Expo T-shirts and meals at the Expo Dinner. All these are charged using Swaps (see below) to the relevant account.</P> <P>BCRA Insurance was charged at cost to anyone who obtained it through the club, as are Expo T-shirts and meals at the Expo Dinner. All these are charged using Swaps (see below) to the relevant account.</P>
<H4>BCRA Expedition Insurance</H4> <H4>BCRA Expedition Insurance</H4>
@@ -434,10 +327,10 @@ Email: jc@johnmcooper.freeserve.co.uk</P>
<HR> <HR>
<SMALL>Started 1999-12-31 by Earl Merson, Treasurer 1998 &amp; 1999.<br> <SMALL>Started 1999-12-31 by Earl Merson, Treasurer 1998 &amp; 1999.<br>
This page was last modified 2000-01-07</SMALL></P> This page was last modified 2000-01-07</SMALL></P>
-->
<hr /> <hr />
<ul id="links">
<li><a href="index.htm">Expedition Handbook</a>
</BODY> </BODY>

8
handbook/upload-expert.html
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@@ -11,17 +11,17 @@
<h2>Experts only</h2> <h2>Experts only</h2>
<p>If you have been using FTP since the last century or are particularly keen on doing everything using the command-line, read on. <p>If you have been using FTP since the last century or are particularly keen on doing everything using the command-line, read on.
<p>With the new server in 2019 it is harder to configure scp or sftp (or ssh or rsync) because the server needs a key exchange <p>With the new server in 2019 it is harder to configure scp or sftp (or ssh or rsync) because the server needs a key-pair setup
setting up first. So while scp (once working) is now setting up first. So while scp (once working) is now
more secure than it was, we are forced to allow ordinary ftp to allow experienced but non-key-exchanged expoers' laptops or phones to upload photos more secure than it was, we are forced to allow ordinary ftp to allow experienced but non-key-exchanged expoers' laptops or phones to upload photos
to the server. This is worse than it was as the password is now sent in clear. to the server. This is worse than it was as the password is now sent in clear.
<p>So it is important that the ordinary ftp access is restricted to the /uploads/ folder tree. <p>So it is important that the ordinary ftp access is restricted to the /uploads/ folder tree.
See <a href="computing/keyexchange.html">key exchange instructions</a> for how to arrange with an admin for this to be done for your device. See <a href="computing/keyexchange.html">key-pair setup instructions</a> for how to arrange with an admin for this to be done for your device.
<h3>Using scp - requires key exchange for the device</h3> <h3>Using scp - requires key-pair setup for the device</h3>
<p>Works on Windows (using winscp), Linux (using scp), and no doubt <p>Works on Windows (using winscp), Linux (using scp), and no doubt
mac and android with other tools. If you have Windows 10 and <a href="https://msdn.microsoft.com/en-gb/commandline/wsl/about">have installed bash</a>, then you can use scp.</p> mac and android with other tools. If you have Windows 10 and <a href="https://msdn.microsoft.com/en-gb/commandline/wsl/about">have installed bash</a>, then you can use scp.</p>
@@ -59,7 +59,7 @@ give you a norton-commander-style 2-pane UI as well).</p>
<h3>Expo laptops</h3> <h3>Expo laptops</h3>
<p>The <i>expo laptop</i> has got the key exchange set up on it so it is configured for Filezilla to use sftp not ftp but this is invisible to normal use. <p>The <i>expo laptop</i> has got the key-pair setup set up on it so it is configured for Filezilla to use sftp not ftp but this is invisible to normal use.
<h3>Using WebDAV</h3> <h3>Using WebDAV</h3>
This no longer works as we had to change the folder permissions for /uploads/. Sorry. This no longer works as we had to change the folder permissions for /uploads/. Sorry.

6
handbook/uploading.html
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@@ -117,7 +117,7 @@ and then click on the "Connect" button at the bottom of the sub-window.
<a href="fzexample.png" border=2><img src="fzexample.png" align=center width=65%></a><br>(Click to enlarge). <a href="fzexample.png" border=2><img src="fzexample.png" align=center width=65%></a><br>(Click to enlarge).
<p><img src="https://wiki.filezilla-project.org/favicon.ico" width=64 style="float:right; margin: 10px">For installing and pre-configuring Filezilla on a new machine see <a href="fzconfig.html">FileZilla install instructions</a> which will set you up pointing at the correct folder automatically. But <em>none of this will work</em> on new machine until you have also done the <a href="computing/keyexchange.html">key exchange</a> procedure. <p><img src="https://wiki.filezilla-project.org/favicon.ico" width=64 style="float:right; margin: 10px">For installing and pre-configuring Filezilla on a new machine see <a href="fzconfig.html">FileZilla install instructions</a> which will set you up pointing at the correct folder automatically. But <em>none of this will work</em> on new machine until you have also done the <a href="computing/keyexchange.html">key-pair setup</a> procedure.
<h3>Automated magic</h3> <h3>Automated magic</h3>
<p>Note that uploading photos does not automatically update the view <p>Note that uploading photos does not automatically update the view
@@ -131,7 +131,7 @@ at <a href="http://expo.survex.com/photos/">http://expo.survex.com/photos/</a> i
<h2 id="morecomplex">Using your own laptop</h2> <h2 id="morecomplex">Using your own laptop</h2>
<p>To use your own laptop on expo, or after you return from expo, you need need to use FTP. So become an <a href="#experienced">experienced user</a> first. <p>To use your own laptop on expo, or after you return from expo, you need need to use FTP. So become an <a href="#experienced">experienced user</a> first.
<p>You will need to know the expo password but <em>none of this will work</em> until you have also done the <a href="computing/keyexchange.html">key exchange</a> procedure.</p> <p>You will need to know the expo password but <em>none of this will work</em> until you have also done the <a href="computing/keyexchange.html">key-pair setup</a> procedure.</p>
<p><img src="https://wiki.filezilla-project.org/favicon.ico" width=64 style="float:right; margin: 10px">To install and configure Filezilla on your machine see <a href="fzconfig.html">FileZilla install instructions</a> which will set you up pointing at the correct folder automatically. <p><img src="https://wiki.filezilla-project.org/favicon.ico" width=64 style="float:right; margin: 10px">To install and configure Filezilla on your machine see <a href="fzconfig.html">FileZilla install instructions</a> which will set you up pointing at the correct folder automatically.
@@ -154,7 +154,7 @@ at <a href="http://expo.survex.com/photos/">http://expo.survex.com/photos/</a> i
<li>the target folder: <span style="font-family: monospace">/uploads/</span>, or it may appear as <span style="font-family: monospace">/expofiles/uploads/</span> <li>the target folder: <span style="font-family: monospace">/uploads/</span>, or it may appear as <span style="font-family: monospace">/expofiles/uploads/</span>
<li>the port number: 21 (if you leave this blank it will probably work) <li>the port number: 21 (if you leave this blank it will probably work)
</ol> </ol>
<p>But <em>none of this will work</em> until you have also done the <a href="computing/keyexchange.html">key exchange</a> procedure. On a phone this means that you will also need to install a terminal (command line) app. See <a href="computing/yourlaptop.html">your machine</a> instructions, the Android bits. <p>But <em>none of this will work</em> until you have also done the <a href="computing/keyexchange.html">key-pair setup</a> procedure. On a phone this means that you will also need to install a terminal (command line) app. See <a href="computing/yourlaptop.html">your machine</a> instructions, the Android bits.
<ol> <ol>
<li>Install the <a href="http://www.lysesoft.com/products/andftp/">andftp</a> app onto your Android phone using the Google Play Store and allow it to access your files and photos on your phone (just click on the popup to do this). <li>Install the <a href="http://www.lysesoft.com/products/andftp/">andftp</a> app onto your Android phone using the Google Play Store and allow it to access your files and photos on your phone (just click on the popup to do this).
<li>Click on the icon that looks like a "plus" synbol in a circle <li>Click on the icon that looks like a "plus" synbol in a circle

2
handbook/website-history.html
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@@ -29,7 +29,7 @@ every cave encountered. Previously, such work required hours of slide rule or lo
several expeditions, such processing was completed after the expedition by a FORTRAN program several expeditions, such processing was completed after the expedition by a FORTRAN program
running on shared mainframe time. BASIC programs running on personal computers took over with running on shared mainframe time. BASIC programs running on personal computers took over with
the release of the BBC Micro and then the Acorn A4. A full history of this period is described in the release of the BBC Micro and then the Acorn A4. A full history of this period is described in
<a href="c21bs.html">Taking Expo Bullshit into the 21st Century</a> - a story of the data management system up to 1996. <a href="c21bs.html">Taking Expo Bullshit into the 21st Century</a> - a story of the data management system up to Spring 1996. [This was less than five years after Tim Berners-Lee published the world's very first web page on 6th August 1991. So the expo website is nearly as old as the web itself.]
<h3>Survex - cave surveying</h3> <h3>Survex - cave surveying</h3>
<p>In the 1990s, Olly Betts and Wookey began <p>In the 1990s, Olly Betts and Wookey began

2
noinfo/create_dplong_table.py
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@@ -179,7 +179,7 @@ with ours highlighted. Rather than maintaining our own independent database, it
seems much more sensible to link to the much more frequently updated list <a seems much more sensible to link to the much more frequently updated list <a
href="http://www.nhm-wien.ac.at/NHM/Hoehle/lth.htm">here</a> maintained by Theo href="http://www.nhm-wien.ac.at/NHM/Hoehle/lth.htm">here</a> maintained by Theo
Pfarr. For comparison, Bob Gulden of the American NSS maintains a list <a Pfarr. For comparison, Bob Gulden of the American NSS maintains a list <a
href="http://www.pipeline.com/~caverbob/">here</a> of the world's longest href="http://www.caverbob.com/wlong.htm">here</a> of the world's longest
caves.</p> caves.</p>

2
years/2003/report.htm
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@@ -9,7 +9,7 @@
<h1>Expedition Report: CUCC Totes Gebirge 2003</h1> <h1>Expedition Report: CUCC Totes Gebirge 2003</h1>
<p><i>This is the text that was submitted for publication in the January 2004 <p><i>This is the text that was submitted for publication in the January 2004
issue of <a href=http://www.bcra.org.uk/pub/speleology/covers.html"> issue of <a href="http://www.bcra.org.uk/pub/speleology/catalogue.html">
Speleology</a> magazine. It has been slightly edited for Speleology</a> magazine. It has been slightly edited for
the web (some links have been added) but is otherwise verbatim.</i></p> the web (some links have been added) but is otherwise verbatim.</i></p>

16
years/2019/index.html
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@@ -1,5 +1,7 @@
<!DOCTYPE html>
<html> <html>
<head> <head>
<meta http-equiv="Content-Type" content="text/html; charset=utf-8" />
<title>Expo 2019: Organisation and mission statement</title> <title>Expo 2019: Organisation and mission statement</title>
<link rel="stylesheet" type="text/css" href="../../css/main2.css" /> <link rel="stylesheet" type="text/css" href="../../css/main2.css" />
</head> </head>
@@ -51,23 +53,25 @@ On expo website:
<li>Photos sesh book every week (backup). <li>Photos sesh book every week (backup).
</ul> </ul>
<h3>Last day of expo</h3> <h3>Last days of expo</h3>
<ul> <ul>
<li>Things left at Undergound Camp (?) 2019
<li>Things left at Top Camp 2019 (<a href="../../../expofiles/writeups/2019/stuff-left-at-topcamp.pdf">image file</a> only, not transcribed yet)
<li>Ropes out of cave at end expo (some notes in logbook)
<li>Photos of bier book complete (backup) <li>Photos of bier book complete (backup)
<li>Photos of accounts and sesh book complete (backup). <li>Photos of accounts and sesh book complete (backup).
<li>Things left at Base Camp 2019 <li>Things left at Base Camp 2019
<li>Things left at Top Camp 2019
<li>Things left at Bivvy Camp (?) 2019
<li>Things left at Undergound Camp (?) 2019
<li>Ropes out of cave at end expo
</ul> </ul>
<h3>Post-Expo Completion</h3> <h3>Post-Expo Completion</h3>
<ul> <ul>
<li>2019 surveying completion <li><a href="../../../expofiles/surveyscans/2019/index.html">2019 surveying completion</a></li>
<li>Call-out book scanned <li>Call-out book scanned
<li>Caver's Forum expo report - Caving UK <li>Caver's Forum expo report - Caving UK
<li>Logbook entries transcribed
<li>Things needed for next year 2020 <li>Things needed for next year 2020
<li>Accounts done and debts collected
</span> </span>
</ul> </ul>

49
years/2020/index.html
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@@ -1,5 +1,7 @@
<!DOCTYPE html>
<html> <html>
<head> <head>
<meta http-equiv="Content-Type" content="text/html; charset=utf-8" />
<title>Expo 2020: Organisation and mission statement</title> <title>Expo 2020: Organisation and mission statement</title>
<link rel="stylesheet" type="text/css" href="../../css/main2.css" /> <link rel="stylesheet" type="text/css" href="../../css/main2.css" />
</head> </head>
@@ -7,14 +9,11 @@
<h1>Expo 2020</h1> <h1>Expo 2020</h1>
<h2>Expo 2020: Organisation</h2> <h2>Expo 2020: Organisation</h2>
<p> <p>
Link to last year: <a href="../2019/index.html">2019</a> Link to last year: <a href="../2019/index.html">2019</a><br>
Back to <a href="../../handbook/planning.html">Expo Planning Guide</a>.
<h3>Every Expo - ongoing jobs</h3>
<ul>
<li><a href="https://github.com/CaveSurveyGIS/CUCCexposurveyissues/issues">Github: Survey notes to do</a></li>
<li><a href="https://camcaving.uk/Documents/Expo/Legacy/Misc/Troggle%20-%20Cambridge%20University%20Caving%20Club.htm">Expo website updating</a>(old list, revise/delete?)</li>
</ul>
<h3>Pre-Expo Planning</h3> <h3>Pre-Expo Planning</h3>
Using camcaving (or other wiki-type software): Using camcaving (or other wiki-type software):
@@ -22,6 +21,13 @@ Using camcaving (or other wiki-type software):
<li><a href="https://docs.google.com/spreadsheets/">Task tracking expo 2020</a></li> <li><a href="https://docs.google.com/spreadsheets/">Task tracking expo 2020</a></li>
<li><a href="https://docs.google.com/spreadsheets/">Who and when planning page</a></li> <li><a href="https://docs.google.com/spreadsheets/">Who and when planning page</a></li>
</ul> </ul>
PDF docs:
<ul>
<li><a href="/expofiles/documents/2020-expo-planning/Expo-initial-survey-responses-fleur.pdf">Responses to wishes survey</a>
<li><a href="/expofiles/documents/2020-expo-planning/expo-initial-survey-summary-charts-fleur.pdf">Summary charts from wishes survey</a>
<li><a href="/expofiles/documents/2020-expo-planning/">PDF docs list</a>
</ul>
On expo website: On expo website:
<ul> <ul>
<li><a href="../../../expofiles/surveyscans/2019/index.html">2019 surveying progress</a></li> <li><a href="../../../expofiles/surveyscans/2019/index.html">2019 surveying progress</a></li>
@@ -35,6 +41,7 @@ On expo website:
<li><a href="stuffboaught2020.html">Things bought 2020 <li><a href="stuffboaught2020.html">Things bought 2020
</span> </span>
<li><a href="https://ukcaving.com/board/">Pre-Expo Training Blog</a> on ukcaving.com <li><a href="https://ukcaving.com/board/">Pre-Expo Training Blog</a> on ukcaving.com
<li><a href="../../handbook/geartape.html">Geartape colours</a> to be updated as members commit to come
</ul> </ul>
<h3>Expo reports</h3> <h3>Expo reports</h3>
@@ -43,9 +50,11 @@ On expo website:
</ul> </ul>
<h3>During Expo data entry</h3> <h3>During Expo - mostly data entry</h3>
<ul> <ul>
<li><a href="../../../expofiles/surveyscans/2020/index.html">2020 surveying progress</a></li> <li><a href="../../handbook/phone.htm#addcredit">Add credit to both phones</a> - Can be done online just before Expo
<li><a href="../../../expofiles/surveyscans/2020/index.html">2020 surveying progress</a> - Monitor this to help decide priorities
<li><a href="https://ukcaving.com/board/index.php?topic=25249">During-Expo Blog</a> on ukcaving.com <li><a href="https://ukcaving.com/board/index.php?topic=25249">During-Expo Blog</a> on ukcaving.com
<li>Photos of Call-out book every week (backup) <li>Photos of Call-out book every week (backup)
<li>Photos of bier book every week - bier and expenses (backup) <li>Photos of bier book every week - bier and expenses (backup)
@@ -72,15 +81,33 @@ On expo website:
</span> </span>
</ul> </ul>
<h2><a href="mission.html">2020 Mission statement</a></h2> <h2><a href="mission.html">2020 Mission statement</a></h2>
<ul>
<li><a href="/expofiles/documents/2020-expo-planning/cucc-objectives-2020-points-to-consider.pdf">Cave by cave priorities, bivvy location(s)</a>
</ul>
<h4>Criteria for a successful expo</h4> <h4>Criteria for a successful expo</h4>
<p>To discuss.. (not <em>just</em> x miles of newly surveyed cave) <p>To discuss.. (not <em>just</em> x miles of newly surveyed cave)
<h4>Organisational targets</h4> <h4>Organisational targets</h4>
<p>To do.. de-rig Organhohle bivvy stocks. <ul>
<p>Photos for expo archive <li>To do.. finally and completely de-rig Organhohle bivvy stocks?
<li>Photos for expo archive
<li><a href="/expofiles/documents/2020-expo-planning/anchor-appraisal-martingreen2020.pdf">New cave anchor proposals</a>
</ul>
<h4>Training targets</h4> <h4>Training targets</h4>
<p>Introduce new cavers to alpine expedition caving in relatively safe situation. <ul>
<li>Introduce new cavers to alpine expedition caving in relatively safe situation.
<li><a href="/expofiles/documents/2020-expo-planning/mentorship-programme-initial-outline.pdf">Mentorship outline proposal</a>
</ul>
<h3>Every Expo - ongoing jobs</h3>
<ul>
<li><a href="https://github.com/CaveSurveyGIS/CUCCexposurveyissues/issues">Github: Survey notes to do</a></li>
</ul>
<hr /> <hr />
<p> <p>
Back to <a href="../../handbook/planning.html">Expo Planning Guide</a>. Back to <a href="../../handbook/planning.html">Expo Planning Guide</a>.