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< title > CUCC Austria Expeditions: Expo Planning Guide< / title >
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< h1 > Expo Planning Guide< / h1 >
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< dt > < a href = "../years/2024/index.html" > Running next year's expo (2024)< / a > < / dt >
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< dt > < a href = "../years/2018/index.html" > How we ran expo (2018)< / a > < / dt >
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< dd > Example of how to do it. < / dd >
< dt > < a href = "leader.htm" > Checklist for expo leaders< / a > < / dt >
< dd > Expo organisers usually haven't done it before, so a list of the necessary jobs is useful. < / dd >
< dt > Ordering gear and food< / dt >
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< li > < a href = "gear_order.html" > Gear Order< / a > - What gear to order< / li >
< li > < a href = "food_order.html" > Food Order< / a > - What food to order< / li >
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< li > < a href = "flapjack.html" > Flapjack< / a > - Flapjack recipes and amounts< / li >
< li > < a href = "geartape.html" > Gear tape< / a > - maintain geartape page as people commit to come< / li >
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< dt > < a href = "transport.html" > Transport: getting people and gear to Expo< / a > < / dt >
< dd > This is complicated and difficult and much of the effort happens during June. < / dd >
< dt > < a href = "survey/status.html" > Kataster & Survey: getting survey data reported to Austrians and prep. for next expo< / a > < / dt >
< dd > Some of this needs to happen immediately after the previous expo before things get lost, the rest over Christmas. < / dd > < ul >
< li > < a href = "computing/newyear.html" > Create new year< / a > - create new website & server folders ready for next expo< / li >
< li > < a href = "transport.html" > Who/When< / a > - create table for tracking who is coming to expo and when< / li >
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< li > < a href = "/expedition/2019" > Logbooks & trips< / a > - tidy up last bits of trip records from last year< / li >
< li > < a href = "/expofiles/documents/surveying/" > Plastic wallets< / a > - print out the index sheets, sticky labels and New Cave forms< / li >
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< dt > Communications< / dt >
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< li > Kanban job ticket system, either < a href = "https://trello.com/b/WddB62HI/expo-jobs" > Trello< / a > for 2022, or < a href = "/kanboard" > < var > /kanboard< / var > < / a > for later expos< / li >
< li > Live & archived chat: < a href = "https://app.element.io/#/room/!wTGfwrwfiRMsZvzGZW:matrix.org" > Matrix chat< / a > from 2022, or
< a href = "https://app.slack.com/client/TQF95LK8T/CQUJSN8P9/thread/CQUM4L3HD-1579458900.001800" > Slack< / a > as used for the aborted 2020 and 2021 expos, but with archived useful discussions< / li >
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< dt > Planning who does what< / dt >
< dd > Read the expo leader checklist (above). Consult the planning lists from previous expos:< / dd >
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< li > < a href = "../years/2002/todo.html" > 2002< / a > - to do list< / li >
< li > < a href = "../years/2007/jobs.html" > 2007< / a > - allocating jobs to people< / li >
< li > < a href = "../years/2003/VolunteeringList.html" > 2003< / a > - allocating jobs to people and when< / li >
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< dt > < a href = "treasurer.html" > How to be Expo Treasurer< / a > < / dt >
< dd > How expo accounting works in theory and practice, the treasurer's tasks, and how to accomplish them.< / dd >
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