expoweb/bierbook/bierbook.tex

%%
%%  CUCC Expo Bier Book
%%

\documentclass[a5paper,10pt]{bb}

\usepackage{pstricks}
\usepackage{tabularx}
\usepackage{color}
\usepackage{calc}
\usepackage[left=13mm,right=15mm,top=8mm,bottom=20mm]{geometry}
%\usepackage[left=15mm,right=5mm,top=-5mm,bottom=20mm]{geometry}
\usepackage{palatino}
\usepackage{grid}
%\usepackage{graphpap}
\usepackage{url}
\setlength{\parskip}{1.5ex}
\setlength{\parindent}{0pt}

%xunit=8pt,yunit=11pt
\newcommand{\boxes}[1][35]{%
    \psgrid[gridlabelcolor=white,subgriddiv=1,xunit=19pt,yunit=17pt](0,0)(0,0)(#1,1)\vspace{0.3ex}}

\setlength{\unitlength}{9.5pt}
\newlength\boxheight
\setlength{\boxheight}{\textheight-1cm}

\newcommand{\tallya}{%
\medskip
\scalebox{1.2 1.2}{
%\parbox[c][\boxheight]{1.5cm}{
\parbox[c]{1.5cm}{
\small
\setlength{\bigskipamount}{8.25pt}
Aaron\bigskip\\
Becka\bigskip\\
Djuke\bigskip\\
Edvin\bigskip\\
Frank\bigskip\\
Jess\bigskip\\
Julian\bigskip\\
Kathryn\bigskip\\
Mark\bigskip\\
Martin G\bigskip\\
Martin J\bigskip\\
Natalie\bigskip\\
Nial\bigskip\\
Olly M\bigskip\\
Ollie S\bigskip\\
Pete\bigskip\\
Serena\bigskip\\
Steve\bigskip\\
Tony
}
\parbox[c]{\textwidth-5cm}{\graphpaper[1](0,0)(25,38)}}}

\newcommand{\tallyb}{%
\medskip
\scalebox{1.2 1.2}{
%\parbox[c][\boxheight]{1.5cm}{
\parbox[c][]{1.5cm}{
\small
\setlength{\bigskipamount}{8.25pt}
Kathryn\bigskip\\
Mark D\bigskip\\
Mark S\bigskip\\
Martin\bigskip\\
Morven\bigskip\\
Nial\bigskip\\
Ollie S\bigskip\\
Olly B\bigskip\\
Pete\bigskip\\
Phil\bigskip\\
Richard\bigskip\\
Sarah\bigskip\\
Tony R\bigskip\\
Wookey\bigskip\\
\ldots\ldots\ldots\bigskip\\
\ldots\ldots\ldots\bigskip\\
\ldots\ldots\ldots\bigskip
}
\parbox[c]{\textwidth-5cm}{\graphpaper[1](0,0)(25,38)}}}

\newcommand{\datetallyfirsta}{%
\begin{tabularx}{\textwidth}{lll}
 & \vspace{2.2ex}
  \bf{18--24 Jul} \hspace{9.7em} & \bf{25--31 Jul}\\
{\bf Aaron}    & \boxes[7] & \boxes[7]\medskip\\
{\bf Becka}    & \boxes[7] & \boxes[7]\medskip\\
{\bf Djuke}    & \boxes[7] & \boxes[7]\medskip\\
{\bf Edvin}    & \boxes[7] & \boxes[7]\medskip\\
{\bf Frank}    & \boxes[7] & \boxes[7]\medskip\\
{\bf Jess}     & \boxes[7] & \boxes[7]\medskip\\
{\bf Julian}   & \boxes[7] & \boxes[7]\medskip\\
{\bf Kathryn}  & \boxes[7] & \boxes[7]\medskip\\
{\bf Mark}     & \boxes[7] & \boxes[7]\medskip\\
{\bf Martin G} & \boxes[7] & \boxes[7]\medskip\\
{\bf Martin J} & \boxes[7] & \boxes[7]\medskip\\
{\bf Natalie}  & \boxes[7] & \boxes[7]\medskip\\
{\bf Nial}     & \boxes[7] & \boxes[7]\medskip\\
{\bf Olly M}   & \boxes[7] & \boxes[7]\medskip\\
{\bf Ollie S}   & \boxes[7] & \boxes[7]\medskip\\
{\bf Pete}     & \boxes[7] & \boxes[7]\medskip\\
{\bf Serena}   & \boxes[7] & \boxes[7]\medskip\\
{\bf Steve}    & \boxes[7] & \boxes[7]\medskip\\
{\bf Tony}     & \boxes[7] & \boxes[7]\medskip\\
\end{tabularx}
}

\newcommand{\datetallyseconda}{%
\begin{tabularx}{\textwidth}{lll}
 & \vspace{2.2ex}
  \bf{1--7 Aug} \hspace{9.7em} & \bf{8--14 Aug} \\
{\bf Aaron}    & \boxes[7] & \boxes[7]\medskip\\
{\bf Becka}    & \boxes[7] & \boxes[7]\medskip\\
{\bf Djuke}    & \boxes[7] & \boxes[7]\medskip\\
{\bf Edvin}    & \boxes[7] & \boxes[7]\medskip\\
{\bf Frank}    & \boxes[7] & \boxes[7]\medskip\\
{\bf Jess}     & \boxes[7] & \boxes[7]\medskip\\
{\bf Julian}   & \boxes[7] & \boxes[7]\medskip\\
{\bf Kathryn}  & \boxes[7] & \boxes[7]\medskip\\
{\bf Mark}     & \boxes[7] & \boxes[7]\medskip\\
{\bf Martin G} & \boxes[7] & \boxes[7]\medskip\\
{\bf Martin J} & \boxes[7] & \boxes[7]\medskip\\
{\bf Natalie}  & \boxes[7] & \boxes[7]\medskip\\
{\bf Nial}     & \boxes[7] & \boxes[7]\medskip\\
{\bf Olly M}   & \boxes[7] & \boxes[7]\medskip\\
{\bf Ollie S}   & \boxes[7] & \boxes[7]\medskip\\
{\bf Pete}     & \boxes[7] & \boxes[7]\medskip\\
{\bf Serena}   & \boxes[7] & \boxes[7]\medskip\\
{\bf Steve}    & \boxes[7] & \boxes[7]\medskip\\
{\bf Tony}     & \boxes[7] & \boxes[7]\medskip\\
\end{tabularx}
}

\newcommand{\transporttable}{%
    \begin{tabularx}{\textwidth}{l|l|l|X}
    {\bf Method}&{\bf Left UK}&{\bf Arrived}
    &{\bf Notes}\\\hline
	\rule{0pt}{13cm} &&&
    \end{tabularx}}

\newcommand{\seshtable}{%
    \begin{tabularx}{\textwidth}{l|l|X|l}
    {\bf Debtor(s)}&{\bf Creditor}&{\bf Description}&{\bf Cost}
    \\\hline
    \rule{0pt}{13cm} &&&
    \end{tabularx}}

\newcommand{\seshtabletwo}{%
    \begin{tabularx}{\textwidth}{l|l|X|l}
    {\bf Debtor(s)}&{\bf Creditor}&{\bf Description}&{\bf Cost}
    \\\hline
    \rule{0pt}{16cm} &&&
    \end{tabularx}}

\newcommand{\inaustriatranstable}{%
    \begin{tabularx}{\textwidth}{l|l|X|l}
    {\bf Driver}&{\bf Passengers}&{\bf Description}&{\bf Approx Dist}
    \\\hline
    \rule{0pt}{13cm} &&&
    \end{tabularx}}

\newcommand{\inaustriatranstabletwo}{%
    \begin{tabularx}{\textwidth}{l|l|X|l}
    {\bf Driver}&{\bf Passengers}&{\bf Description}&{\bf Approx Dist}
    \\\hline
    \rule{0pt}{16cm} &&&
    \end{tabularx}}


\newcommand{\moneytable}{%
    \begin{tabularx}{\textwidth}{l|l|X|l}
    {\bf Date}&{\bf Owed by}&{\bf Description}
    &{\bf Amount}\\\hline
    &&&\\&&&\\&&&\\&&&\\&&&\\&&&\\&&&\\&&&\\&&&\\
    &&&\\&&&\\&&&\\&&&\\&&&\\&&&\\&&&\\&&&\\&&&\\
    &&&\\&&&\\&&&\\&&&\\&&&\\&&&\\&&&\\&&&\\&&&\\
    &&&\\&&&
    \end{tabularx}}

\newcommand{\moneytabletwo}{%
    \begin{tabularx}{\textwidth}{l|l|X|l}
    {\bf Date}&{\bf Owed by}&{\bf Description}
    &{\bf Amount}\\\hline
    &&&\\&&&\\&&&\\&&&\\&&&\\&&&\\&&&\\&&&\\&&&\\
    &&&\\&&&\\&&&\\&&&\\&&&\\&&&\\&&&\\&&&\\&&&\\
    &&&\\&&&\\&&&\\&&&\\&&&\\&&&\\&&&\\&&&\\&&&\\
    &&&\\&&&\\&&&\\&&&\\&&&\\&&&\\&&&\\&&&\\&&&
    \end{tabularx}}

\newcommand{\money}[1]{\chapter{Money to be paid to #1} {\small Please enter
each transaction only once in this book; either a positive credit to one
account, or a negative debit to another. Record the currency for each
entry.}\bigskip\\
    \moneytable\newpage\moneytabletwo}

\begin{document}

\newfont{\gothic}{ygoth scaled \magstep5}
\thispagestyle{empty}
\begin{center}
\ \vspace{3cm}\\
{\Large Cambridge University Caving Club}\bigskip\\
\vspace{5mm}
{\Huge \bf Expo 2008}\\
\vspace{2cm}
{\Huge \sc \gothic Bier Book}\\
\vspace{4cm}
\fbox{\quad\parbox{9.5cm}{\begin{center}\large Outstanding Bier Book entries
must reach \\
Kathryn Hopkins (\url{kh311@cam.ac.uk}) \\
 by 14\textsuperscript{th} September at the very latest.
\end{center}}\quad}
\vfill
\end{center}

\newpage

%\ \vspace{12cm}\\
%Revision 7: June 2007.
\ \newpage

\tableofcontents

\newpage

\chapter{Bier Tally (1-50)}

\tallya

%tallyb

\chapter{More Bier (51-100)}
\setcounter{gridstart}{50}

\tallya

%tallyb

%\chapter{More More Bier (101-150)}
%\setcounter{gridstart}{100}

%\tallya

%tallyb

\chapter{Limo Tally (1-50)}
\setcounter{gridstart}{0}

\tallya

%tallyb

\chapter{More Limo (51-100)}
\setcounter{gridstart}{50}

\tallya

%tallyb

%\chapter{Battery Tally (1-50)}
%
%{\bf /} = AA battery; {\bf +} = AAA battery
%
%\setcounter{gridstart}{0}
%
%\tallya

%tallyb

\chapter{Notable Farts}
\setcounter{gridstart}{0}

\tallya

%tallyb

\chapter{Number of Showers}
\setcounter{gridstart}{0}

\tallya

%tallyb

\chapter{Expo Transport}
\transporttable

\transporttable

\chapter{Nights Tally (weeks 1 and 2)}

{\small {\bf /} = Base Camp; {\bf S} = Stone Bridge; {\bf B} = bivvying elsewhere.}

\datetallyfirsta

%\datetallyfirstb

\chapter{Nights Tally (weeks 3 and 4)}

{\small {\bf /} = Base Camp; {\bf S} = Stone Bridge; {\bf B} = bivvying elsewhere.}

\datetallyseconda

%\datetallysecondb

%\chapter{Nights Tally (weeks 5 and 6)}
%
%{\small {\bf /} = Base Camp; {\bf S} = Stone Bridge; {\bf E} = Eislufthoehle; {\bf B} = bivvying elsewhere.}
%
%\datetallythirda
%
%\datetallythirdb

\chapter{Time Underground Tally (weeks 1 and 2)}

\datetallyfirsta

%\datetallyfirstb

\chapter{Time Underground Tally (weeks 3 and 4)}

\datetallyseconda

%\datetallysecondb

%\chapter{Time Underground Tally (weeks 5 and 6)}
%
%\datetallythirda
%
%\datetallythirdb

\chapter{Expo Weather}

\begin{tabularx}{\textwidth}{|l|X|}
\hline
Fri 18\textsuperscript{th} July & \\&\\\hline
Sat 19\textsuperscript{th} July & \\&\\\hline
Sun 20\textsuperscript{th} July & \\&\\\hline
Mon 21\textsuperscript{st} July & \\&\\\hline
Tue 22\textsuperscript{nd} July & \\&\\\hline
Wed 23\textsuperscript{rd} July & \\&\\\hline
Thu 24\textsuperscript{th} July & \\&\\\hline\hline

Fri 25\textsuperscript{th} July & \\&\\\hline
Sat 26\textsuperscript{th} July & \\&\\\hline
Sun 27\textsuperscript{th} July & \\&\\\hline
Mon 28\textsuperscript{th} July & \\&\\\hline
Tue 29\textsuperscript{th} July & \\&\\\hline
Wed 30\textsuperscript{th} July & \\&\\\hline
Thu 31\textsuperscript{st} July & \\&\\\hline

\end{tabularx}

\newpage

\begin{tabularx}{\textwidth}{|l|X|}
\hline
Fri 1\textsuperscript{st} August & \\&\\\hline
Sat 2\textsuperscript{nd} August & \\&\\\hline
Sun 3\textsuperscript{rd} August & \\&\\\hline
Mon 4\textsuperscript{th} August & \\&\\\hline
Tue 5\textsuperscript{th} August & \\&\\\hline
Wed 6\textsuperscript{th} August & \\&\\\hline
Thu 7\textsuperscript{th} August & \\&\\\hline\hline

Fri 8\textsuperscript{th} August & \\&\\\hline
Sat 9\textsuperscript{th} August & \\&\\\hline
Sun 10\textsuperscript{th} August & \\&\\\hline
Mon 11\textsuperscript{th} August & \\&\\\hline
Tue 12\textsuperscript{th} August & \\&\\\hline
Wed 13\textsuperscript{th} August & \\&\\\hline
Thu 14\textsuperscript{th} August & \\&\\\hline\hline

Fri 15\textsuperscript{th} August & \\&\\\hline
Sat 16\textsuperscript{th} August & \\&\\\hline
\end{tabularx}

\chapter{Toll Road Info}

%\chapter{Seshes at Staud'n'Wirt}
%
%{\bf Please record who ordered what, to save time in deciphering receipts
%the morning after.}

%\newpage\ \newpage\ \newpage\ \newpage\ 
%\newpage\ \newpage\ \newpage\ 

%\seshtable
%
%\seshtabletwo 
%
%\seshtabletwo 
%
%\seshtabletwo 
%
%\seshtabletwo 
%
%\seshtabletwo
%
%\seshtabletwo 
%
%\seshtabletwo 
%
%\seshtabletwo

\chapter{In Austria Jollies}

Please record details of all excursions over 10km.\\

\inaustriatranstable

\inaustriatranstabletwo

\inaustriatranstabletwo

\inaustriatranstabletwo

\chapter{Squashed Flies Page}
\newpage
\ \newpage
\money{Aaron}
\money{Becka}
\money{Djuke}
\money{Edvin}
\money{Frank}
\money{Jess}
\money{Julian}
\money{Kathryn}
\money{Mark}
\money{Martin G}
\money{Martin J}
\money{Natalie}
\money{Nial}
\money{Olly M}
\money{Ollie S}
\money{Pete}
\money{Serena}
\money{Steve}
\money{Tony}
\money{Expo Kitty}
\money{\ldots\ldots\ldots\ldots}
\money{\ldots\ldots\ldots\ldots}

%\chapter{Contact Details and Medical Information}
%
%\section*{Aaron Curtis}
%
%Tulev\"{a}gen 5, Liding\"{o} 18132, SWEDEN. +468 767 5910.\\
%{\tt ac511@cam.ac.uk}
%
%{\bf Next of kin:} Bert Curtis, address as above.\\
%{\tt curtisbs@state.gov}, {\tt bertedits@gmail.com}
%
%\fbox{
%  \begin{minipage}{17em}
%    {\bf Possible mild allergy to sulpha drugs.}\\
%    Suffers from nosebleeds.
%\end{minipage}}
%
%\section*{Chantalle Mouwer}
%
%\vspace{24ex}
%
%\section*{David Loeffler}
%
%69 Harcourt Road, Redland, Bristol, BS6 7RD. 0117 942 7516.\\
%{\tt david.loeffler@imperial.ac.uk}
%
%{\bf Next of kin:} Liz \& Tom Loeffler, address as above.\\
%{\tt liz.loeffler@bris.ac.uk}, {\tt tom.loeffler@bris.ac.uk}.
%
%\newpage\
%
%\section*{Jennifer Black}
%
%18 Vicar Road, Anfield, Liverpool, L6 0BW, UK. 0151 2224508.\\
%{\tt jenny@liverpool.ac.uk}
%
%{\bf Next of kin:} Hilary \& Bob Black, 17 Viking Way, Corby, Northants, NN18
%9DN. 01536 743108.\\
%{\tt family\_black@hotmail.com}
%
%\fbox{
%  \begin{minipage}{23em}
%    {\bf Suffers from asthma.}\\
%    Medication: Ventolin inhaler, Flixotide 250 inhaler,\\
%      Singular (Montelukast) 10mg
%\end{minipage}}
%
%\section*{John Billings}
%
%Queens' College, Cambridge, CB3 9ET. 07814 950547.\\
%{\tt John.Billings@cl.cam.ac.uk} 
%
%{\bf Next of kin:} Anna \& Peter Billings, 28 St. George's Crescent,
%Queen's Park, Chester, Cheshire, CH4 7AR. 01244 675225.\\
%{\tt anna.billings@zen.co.uk}, {\tt peter.billings@zen.co.uk}
%
%\section*{Mark Shinwell}
%
%48 Panton Street, Cambridge, CB2 1HS. 07725 234383.\\ {\tt mark@three-tuns.net}
%
%{\bf Next of kin:} Alan \& Chris Shinwell, The Tarns, Little Vigo,
%Yateley, Hampshire, GU46 6ES. 01252 875986.
%
%\fbox{
%  \begin{minipage}{34em}
%  {\bf Occasional use of simeticone and/or mebeverine hydrochloride to treat
%    stress-induced abdominal cramps.}
%\end{minipage}}
%
%\newpage
%
%\section*{Matthew Bent}
%
%135 Garstang Road, Fulwood, Preston, PR2 3EB. 01772 715854.\\
%{\tt matt\_bentuk@yahoo.co.uk}
%
%{\bf Next of kin:} Robert Bent, address as above.
%
%\section*{Oliver Betts}
%   
%18 Vicar Road, Liverpool, L6 0BW, UK. 0151 2224508.\\
%{\tt olly@survex.com}
%
%{\bf Next of kin:} Terry Betts (father), 24 Morgans Road, Hertford,
%Herts, SG13 8BS. 01992 583643.\\
%{\tt terry@tjb-planning.co.uk}
%
%\fbox{\bf Possible penicillin allergy.}
%
%\section*{Peter Harley}
%
%27, Grosvenor Gardens, Billericay, Essex, CM12 0UF. 01277 625102.\\
%{\tt pjrh2@cam.ac.uk}
%
%{\bf Next of kin:} Chris Harley, address as above.\\
%{\tt chris.harley@btinternet.com}
%
%\section*{Philip Underwood}
%
%16 Sycamore Road, Brookhouse, Lancaster, LA2 9PB. 0773 928 5952.\\
%{\tt phil@furbrain.org.uk}
%
%{\bf Next of kin:} Betty Underwood, 25 Greetby Hill, Ormskirk, Lancashire,
%L39 2DP. 01695 576229.\\
%
%\fbox{
%    \begin{minipage}{23em}
%    {\bf Suffers from asthma.}\\
%    Can take all drugs including non-steroidals.
%    \end{minipage}}
%
%\section*{Sandeep Mavadia}
%
%32 Elmbridge Drive, Shirley, West Midlands, B90 4YP. 0121 745 8468.\\
%{\tt smavadia@gmail.com}
%
%{\bf Next of kin:} Kalpana Mavadia, address as above.
%
%\section*{Tomas Handford}
%
%45 Park Avenue, Cheadle Hulme, Cheadle, Cheshire, SK8 6EU. 0161 485 3693.\\
%{\tt tph32@cam.ac.uk}
%
%{\bf Next of kin:} Address as above.

\chapter{Gear taken up to the Stone Bridge}

\newpage\ \newpage\ \newpage\ \newpage

%\chapter{Gear taken up to the 76 Bivi}
%
%\newpage\ \newpage

\chapter{Stuff NOT to be left in Austria}
To be filled in at the end of the expedition.

\newpage\ \newpage\ \newpage

\chapter{Stuff left in Austria}

Please use the logbook as there is more space.

\chapter{Expo Suggestions}

\newpage\ \newpage\ \newpage\

\chapter{Quotes}

\newpage\ \newpage\ \newpage\ \newpage\ \newpage \ \newpage

\appendix

\chapter{Accounting Policy}

\emph{May 2008}

This policy is intended as a guide to how we intend to manage Expo costs and
income. We (Ollie Stevens \& Kathryn Hopkins) reserve the right to alter the
policy or make exceptions to it where the policy proves unworkable or conflicts
with the aims listed below.

The Expo Treasurer, Kathryn Hopkins (\url{kh311@cam.ac.uk}), will manage the
finances. Any queries or complaints should in the first place be addressed
directly to her. If you are dissatisfied, the sole other point of authority is
Ollie Stevens (\url{oacs2@cam.ac.uk}), Expo Leader.  By attending Expo you
undertake to submit all claims for reimbursement by the 14th September. Claims
submitted after this date may not be reimbursed. A bill, as agreed by Kathryn
and Ollie, will be issued by 1st October, which you are expected to settle
before 1st November.

\section{Aims}

\begin{itemize}
\item To finance a successful 2008 expedition.
\item To leave a float of \pounds600 for the 2009 expedition.
\item To deliver Expo at an acceptable cost to participants.
\item To generate transparent records.
\item To split costs as fairly as is reasonably practicable.
\end{itemize}

\section{The Bierbook}

Newcomers to Expo are introduced to the Bierbook. This venerable tome is used
to record when money is spent, when the results of such spending are used and
much other important information. Please acquaint yourself to the Bierbook when
you get a chance and use it fastidiously. For example, upon removing a beer
from the fridge, note it in your tally.

A new addition introduced last year is the Seshbook. This can be taken away to
record drinks or meal purchases.

Note that `swaps' between participants can be made via the Bierbook. For
example, the lending of cash.

\section{Funding}

Several thousand pounds of grant money has been awarded to Expo. The majority
of this arises from bids made specifically for scientific equipment and will
therefore be spent on these items. The rest will be used towards caving
equipment expenses, such as the Expo rope order. Grant money will therefore
subsidise caving aims.

Those attending will be expected to make their share of purchases on behalf of
Expo. Such purchases are noted in the Bierbook, so that payments between cavers
can be arranged after Expo to ensure that everyone has paid their fair share.
Please keep your receipts! You will be expected to submit these after Expo for
all purchases over \pounds100 and you may be asked for receipts of under this
boundary too. We cannot guarantee to reimburse expenses if receipts are not
forthcoming. Some large purchases will need to be split between cavers, or paid
for by Expo centrally. This central money arises from \pounds120 deposits.

Large purchases expected include gear order(s), ferry crossings and the
campsite. Deposit money is being used to cover gear, and some of the campsite
fee.

Attendees are asked to note that Expo does not guarantee to reimburse costs
that have not first been agreed with the Expo Treasurer, even where this
document lists a cost as reimbursable. In practice, all reasonable necessities
will be reimbursed, but for payments of several hundred pounds and over,
permission in advance is best sought.

\section{Transport To \& From Expo}

Cars can qualify as `serving Expo' for their outward journey and/or for their
return journey. To achieve outward and/or return `serving Expo' status, the car
will generally be transporting:

\begin{itemize}
\item Three or more Expo attendees (includes driver) for a significant portion of the journey(s).

\item Or; two or more Expo attendees (includes driver), plus an appreciable
quantity of communal equipment or others' personal equipment for a significant
portion of the journey(s).
\end{itemize}

Cars that fail to meet these criteria may also be considered to be `serving
expo' at the discretion of the expedition treasurer. For example, a car
arriving late in expo may not be able to carry its full quota of expo gear,
because most gear would already be in Austria by that time. Such a car may be
considered to be serving expo if it carried only 2 people and a small amount of
gear.

Cars serving Expo will have all fuel and ferry costs reimbursed by Expo for
that journey, so long as an acceptably direct route is taken. In addition,
where the car is `serving Expo' both ways, Expo will pay for breakdown cover
and insurance costs associated with taking the vehicle abroad. Where you buy
yearly cover or there is some other complication, please contact Kathryn
Hopkins to discuss how much will be reimbursed. Costs of expended equipment,
such as single use headlamp deflectors, can also be charged to Expo.

Where the car is `serving Expo' in one direction only, Expo will pay three
fifths of the breakdown cover and insurance costs associated with taking the
vehicle abroad and half of the ferry fare.

Car owners are expected to deliver receipts in order to claim these costs.
Where breakdown or other insurance is not purchased and something goes wrong,
the car owner is responsible (organisationally and financially) for
transporting passengers and Expo gear to the appropriate destinations.

In addition, car owners are entitled to a \pounds25 wear-and-tear payment for
each direction their car is ‘serving Expo’ over. No toll payments will be
reimbursed, as car travellers do have the option of using cheaper roads.

Expo attendees who are forced to fly from the UK because of lack of car space
will also be reimbursed by expo for the price of their plane tickets.

\section{Payments to Car Owners: Transport Within Austria}

Where a journey is considered as `serving Expo' (this will generally involve
transporting people for caving or doing a task on behalf of Expo as a whole),
rather than being private, its fuel cost will be reimbursed.  Where a toll road
or car park is used and there is no practicable alternative, the toll or
parking fee will also be reimbursed.

In order to distinguish how much fuel is used `serving Expo' and how much fuel
is used on other trips, please record `Jollies' in the appropriate Bierbook
section and charge all fuel costs via the fuel buyer’s section.

In addition, for each week in which journeys `serving Expo' are made, a
\pounds5 wearand-tear payment will be made to the car owner. Some insurance and
breakdown cover reimbursements may be made, even if the car is not serving Expo
to or from Austria.

\section{Contributions to Travel Expenses}

The pooled transport to and from Expo will be billed across the Expo
participants. The share assigned to each person will depend on his/her use of
Expo transport to get his/her person and gear to Austria. Even those not using
Expo pooled transport at all will pay a small share, owing to the need to
transport communal gear to Austria.

Those taking more than two Inglesport/Bernie's sized bags of personal gear via
pooled transport may be charged an extra fee. Equipment being used for Expo’s
stated cave science aims will be treated as communal rather than personal
equipment. Please do not bring expendable things to Expo that could just as
easily be bought there -- such as many food items.

Reasonable transport costs within Austria will be pooled across all
participants proportionally to the length of time they spend at Expo. Expo does
not pay fines.

\section{Contributions to Campsite Fees, Individual Excursions, Food}

Many items such as campsite fees and excursions will be split directly
according to the benefit attendees gained -- so there will be a rate for each
night at base camp and the charge will be calculated from this and the number
of nights you spent there. Please therefore note things like bier consumption
in the Bierbook.

Basic camping expenses, such as meals and bog roll, will be included in one
overall bill that is split depending on the number of nights spent at Expo.
This will be independent of whether time was spent at base or top camp.
Communal equipment and miscellaneous items will be split similarly. The amount
of caving done by an attendee has no bearing on the amount charged them. Note
that only a basic level of nutrition is paid for by Expo and that `luxury'
foods on top of this should be individually paid for.

\section{Sponsorship in Kind}

Where companies donate products to Expo, the products will either be
`communal', `free-for-all personal' or `charged personal'.

\begin{itemize}
\item `Communal' items are shared by all and will be items such
as surveying equipment. These items will remain under the ownership of Expo.

\item `Free-for-all personal' items will be shared amongst all Expo attendees
in some manner, fair or otherwise. A Tunnocks bar is an example of such an
item.

\item Expo will own `charged personal' items until they sold to attendees.
Typical sales price will be 50\% of a UK price for that item and the revenue
generated will be used to subsidise attendees based on the number of nights
they spend at Expo.
\end{itemize}

A condition of making use of sponsored items is that you ensure photos are made
available of the items in use, to be sent to our sponsors. In addition, you may
be asked to write a short review of the item.

\section{The Euro}

Sterling/Euro conversions will be performed using an average of several
attendees' credit card conversion rates covering the expo period.

\section{Other}

Expo does not pay any photographic costs, unless the Expo Leader specifically
calls for the photography. For example, Expo may pay for photographs of
equipment provided by sponsors. Copies of all such photographs must be provided
to Expo and Expo has the right to reproduce these photographs.

Expo carbide is provided for free to attendees, on condition that users dispose
of spent carbide in a timely and environmentally sensitive manner.

Individuals kindly allowing their stoves to be used communally may charge Expo
for any replacement parts caused by the rigours of Expo use. Those using
others' stoves are requested to be careful with them.

Note that where something is paid for and its cost cannot after the event be
split between attendees without disagreement (e.g. a heavy sesh), the cost will
be left with the person who paid the bill. He or she is asked to settle such
debts with other attendees outside of the Expo accounting system.

\end{document}